Events Manager

The Role: As the Events Manager, you'll be helping to lead the Joe Andruzzi Foundation's signature events. As a seasoned professional who enjoys creating events that delight guests and inspire, you will work with the Director of Events to execute occasions that showcase the Foundation's mission and engage our donor community. With your background in logistics, vendor management, and developing premier guest experiences, you will ensure all event planning is timely, organized, and on budget. This position also engages your creativity as you'll serve as the lead to build robust auction catalogs and write related event marketing materials. Because you'll be a key ambassador of JAF's impactful mission and generous community, you'll find yourself at the heart of the Foundation's most memorable moments.

Your Impact: By creating successful events, you help to raise the critical funding that allows JAF to support more families, expand our growth, and push closer to a world without financial barriers to cancer care. You'll help to lead critical fundraising vehicles and help strategize on event plans that propel our mission forward. Your role is critical in maintaining the momentum of our work, allowing our leaders to focus on strategic decisions and partnerships that enhance our reach and effectiveness.

Join Us: If you're a proactive, detail-oriented professional who thrives in a dynamic environment and is passionate about making a difference, we want you. Together, we will create new, exciting ways for donors to give generously and feel like partners with JAF in changing outcomes for those facing a cancer diagnosis. Work alongside dedicated professionals in a supportive and uplifting environment where your contribution is not only recognized but celebrated.

Step into a position that transcends the typical—drive change with us at JAF.

The Events Manager will have a broad range of responsibilities within the Events team that will focus on, but not limited to the following:

• Work with the Director of Events on the organization and management of event preparation processes, activities, and overall logistics for all events and, most notably, JAF's signature events – gala and golf.
• Manage sponsorships once secured by the VP of Corporate Partnerships, issuing acknowledgment emails and sending DocuSign invoices, securing sponsor logos, confirming attendees, asset fulfillment with the Creative Director, etc., enlisting the Event Coordinator as needed.
• Create and draft communication plan for event participants (work with Marketing/Communications) (e.g., concierge email, external donors)
• Lead auction process, creating a diverse and appealing auction catalog to meet revenue goals, engaging Event Coordinator to support auction solicitation, procurement, and entry into Salesforce or auction platform
• Primary manager of any event platform (e.g., GiveSmart, Classy, etc.), including identification of tech support or training necessary.
• Oversee the Event Coordinator, other staff, and volunteers' auction solicitation work
• Support the Director of Events with project management tasks (e.g., creating a Basecamp Project for each signature and community event and inviting internal and external people who have roles and responsibilities for the project).
• Work with the Director of Events to create competitive and strong sponsorship packages for each event, collaborating with the team to ensure solicitation appeal to donors (Development) and, identify marketable assets and create supporting materials (Marketing and Communications) (e.g., solicitation letters, info sheet)
• With the Director of Events, build strong committees by providing training and support so that they may be able to identify and solicit sponsors, ensuring critical in-kind donations of goods and services for events.
• Provide guidance and oversight to the Event Coordinator (with assistance from the Director of Events) to ensure all event information goes into Salesforce and that the following systems and processes are in place to acknowledge donors, sponsors/partners, and volunteers in a timely manner for their support.  
• Together with the Director of Events, oversee all efforts by the Event Coordinator to ensure smooth day-of-event production and attendee experience, including registration, volunteer training, delivery of sponsor benefits, securing sites, securing permits, menu selection, event staging, and all related actions.

JAF Events include:

• Team JAF (e.g., Boston Marathon, Falmouth Road Race, other athletic activities)
• Hop Over Events (brewery fundraisers)
• Annual Gala
• Joe Andruzzi & Friends Golf Tournament
• Third-Party Fundraisers

Working at JAF, it is the expectation that team members operate and conduct themselves in ways that:

• Maintain a culture that attracts, retains, and motivates top-quality personnel, both paid and volunteer
• Recruit, train, appraise, supervise, develop, promote, and guide qualified personnel, both paid and volunteer
• Ensure effective management within the development function, with provision for succession
• Effectively enable staff and volunteers so they can act on behalf of the organization: Transmit the Foundation's values, vision, and direction.
• Engage people in the meaning of the Foundation
• Respect and use the skills, expertise, experience, and insights of people
• Provide direction and resources, remove barriers, and help develop people's skills; articulate expectations and clarify roles and relationships.
• Communicate, which includes helping people transform information into knowledge and learning.g
• Encourage people to question organizational assumptions and ask strategic questions; ensure quality decision-making.
• Anticipate conflicts and facilitate resolutio.n
• Engage people in the process as well as outcomes; encourage people to use their power, practice authority appropriately, and accept responsibility.
• Model behavior and coach people to success

*Please note this description is not designed to cover or contain a comprehensive listing of duties and responsibilities required of the employee for this job. Duties and responsibilities may change at any time, with or without notice.

Qualifications

• Four-year degree (or equivalent applicable work experience)
• Event professional with five or more years of successful experience preferred in fundraising, event management, and annual fund activities required
• Engagement with and passion for JAF's mission is essential
• Excellent written and oral presentation skills, ability to engage, inspire, build credibility, and engender trust with diverse audiences, which includes the ability to develop committees and councils, negotiate, and resolve conflicts effectively while preserving important relationships with partners and funders
• Self-motivated, able to balance multiple and competing priorities or deadlines, excellent organizational skills, and ability to track various projects/programs tasks as delegated to event staff
• Strong budget management experience, detail-oriented, and able to work well in evolving circumstances
• Willingness to share own ideas, even amongst Board and committee members and senior staff
• Trustworthy, ethical, and authentic in all situations
• Strong computer skills

Salary and Benefits

This is a full-time, exempt position with a competitive salary range of $63,000 to $71,500 annually. The range was established after a comprehensive market data analysis and industry benchmarks.

In addition to the base salary, we offer a comprehensive benefits package that includes, but is not limited to:

• Generous Paid Time Off (PTO), including the week between Christmas and New Year's Day
• Paid holidays
• Medical and dental insurance
• Flexible spending accounts
• 401k retirement plan

To Apply: Please submit a cover letter and resume to openings@joeandruzzifoundation.org

Joe Andruzzi Foundation is an Equal Opportunity Employer and encourages candidates of all backgrounds to apply for this position.