Event Producer

3 weeks ago

Miami, United States Birch Event Design Full time

The Linchpin Co. is a people operations group offering custom recruitment and training services. At Linchpin, we know a company's most valuable resource is its people, and we are people experts


We will be the point of contact between you and Birch Event Design during the recruitment process, acting as your trusted advisor and coach. We look forward to your interest.


WHO WE ARE


THE RULE AT BIRCH IS: WHATEVER OUR CLIENTS NEED, WHATEVER THEY IMAGINE, WHATEVER THEY DESIRE, WE ARE ALL IN.


What we do—what we stand for, what we lose sleep over—is never about

Birch. It’s about our clients. Their dreams. Their plans. The exemplification of their personality or brand. And the lasting, momentous impression that only a Birch experience can leave.


From the initial concept to the final execution, we curate and orchestrate every aspect of the design process to create a truly memorable experience for our clients and their guests. By meticulously coordinating all the elements and managing the logistics, Birch creates an immersive experience where every choice, no matter how small, is purposeful and impactful.


WHO WE’RE LOOKING FOR


Are you a highly motivated and experienced professional with a passion for event operations and logistics? Do you thrive in a fast-paced and dynamic environment and have a proven track record of success in the field? If so, we want to hear from you We are seeking a results-driven Event Producer to join our team and support the operational logistics process.


As an Event Producer, you will be responsible for planning, organizing, and executing events of varying scales; managing all aspects of the event production process, from initial concept and planning to on-site execution and post-event evaluation.


Your role involves strategizing, coordinating, leading and managing venue and vendor partners, staff, as well as optimizing production while ensuring efficient logistics management and collaborating with cross-functional departments to anticipate and mitigate potential risks during the planning and execution phases.


HOW YOU'LL MAKE A DIFFERENCE

● Collaborate with clients, stakeholders, and team members to understand event goals and requirements; supporting pitches and event briefs

● Responsible for leading the planning and execution of events across experiential activations, corporate and social events

● Manage, prioritize and oversee events advising on logistics development through initial briefing to reconciliation

● Lead project management tasks such as tracking budgets and project deliverables

● Maximize and monitor opportunities for increasing value adds, savings, and cost efficiencies

● Create comprehensive event plans, including timelines and task assignments

● Ensure all necessary permits, licenses, and permissions are obtained for the event

● Coordinate with vendors to ensure timely delivery and execution of services

● Lead and manage pre-production and onsite event staff, delegating tasks and responsibilities effectively for seamless and timely execution.

● Address unforeseen challenges and troubleshoot issues that arise during events

● Conduct post-event evaluations to assess the success of the event against established goals; gathering feedback from stakeholders and team members for future improvement

● Cultivate and maintain relationships with clients, venues and suppliers


WHAT YOU NEED TO WIN

● Proven experience as an Event Producer or similar role in event management

● Strong organizational and project management skills with an obsession

for detail

● Advanced negotiating, risk management and contracting skills

● Excellent communication and interpersonal abilities.

● Ability to multitask and work effectively under pressure in a fast-paced environment

● Creative problem solver, resourceful, team player

● Adaptability to situations and ever-changing demand

● Ability to work efficiently, both as a team and independently

● High level of discretion and confidentiality

● Flexibility to work irregular hours, including evenings and weekends, depending on event schedules

● Travel may be required for certain projects to coordinate and assist with execution or conduct site inspections


SKILLS THAT WILL GET YOU ON THE TOP OF OUR LIST

● A strong portfolio and sense of style

● Knowledge of industry trends, best practices, and emerging technologies in event production.

● Knowledge of event planning software and tools

● Proficiency in budget management and financial planning

● Experience with project management software

● Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field


NON-NEGOTIABLE SOFT SKILLS

● Delightfully Approachable: high EQ, keeps cool under pressure, an inspirational person that others can come to with questions, handles sensitive information with confidentiality & discretion

● Proactively Organized: anticipates needs & preferences, timely execution on deadlines, take-care-of-it-now mentality when needed

● Works effectively and collaboratively with cross-functional teams to deliver stunning design concepts and excellent execution

● Strategic thinker, business development and growth creative mindset

● Ability to manage several projects at once and thrive in a fast-paced environment

● Holds oneself to a high standard and expects that of others


TELL ME MORE

● Based in Hudson Yards, Manhattan

● Salary range of $80,000 to $95,000 depending on experience and what you bring to the table

● Top tier health, dental, 401K with a 4% match, paid time off, paid holidays, employee assistance program (coaching, mental health counseling etc) plus additional perks

● Dog friendly offices (trained and quiet dogs)


Birch is committed to building a diverse and inclusive workforce where all people thrive. We encourage all qualified individuals to apply.

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