Proposal Manager

Position Summary:

The primary responsibility is to provide support and direction for assigned Posillico Proposals that support the Business Units strategic business plans. The Proposal Manager oversees the production of proposals in conjunction with bids, quotations, or other documents describing organizational products, technical expertise and services in response to requests from prospective clients. The Proposal Manager will manage all marketing resources and coordinate technical writers essential to the proposal process. Overall responsibility for execution and delivery of the proposal.

Effective supervision is central to a proposal manager’s job. Guiding all team members on the proposal team, he or she will disseminate required information and oversee the production of all proposal pages, including both aesthetics and written content.

The proposal manager will attend meetings with partners and clients as it relates to document preparation, in addition to attending bidder conferences related to same. He or she will also participate in finalizing and implementing the contract by providing necessary documents.

• Manage processes and execution of Design Build Best Value proposals, including planning, research, writing, editing and quality control. Oversee responses from vendors and partners as it relates to requested documents.
• Extensive review and analysis of the solicitation, resource requirements, and other proposal elements to determine proposal resource and schedules for the specific opportunity.
• Confirm requirements with potential customers prior to, during and after the proposal process.
• Work with Division leadership to help with meeting preparation and debriefing, Strength, Weakness, Opportunities & Threats (SWOT) analyses, value propositions and written materials for key clients and pursuits.
• Work with technical team to produce tailored win strategies, themes, discriminators, key messages that include persuasive value propositions, unique sales propositions, and other pertinent proposal content.
• Develop compliance matrix, annotated outline templates and proposal plan(s). Identifying pursuit schedule, most urgent tasks and assign proposal priorities according to subject matter and key contributor requirements.
• Collaborates with members of the sales, marketing, accounting, legal, bid-administrator, estimating and division teams to ensure quality of content is complete, accurate and timely.
• Enlists organizational and subcontracted resources as well as subject matter experts to contribute to proposal.
• Lead all aspects of proposal phases, which include, but are not limited to: kickoff meetings, internal proposal team readiness assessments, annotated outline reviews and color team reviews and production.
• Work with writers or volume leads to ensure the meeting of writing goals and deadlines and taking corrective action / recovery when needed to obtain desired outcomes.
• Ensure all engineering and subcontractor stakeholders are aligned and agree with proposal scope, deliverables and timelines.
• Manage the proposal development and production schedules, keeping the team informed of changes as they occur.
• Leads and directs the work of the Marketing Assistant and Marketing Coordinator(s) assigned to the proposal.
• Participate in interview strategies.
• Assist in preparation of presentations for Owners and other marketing/award initiatives.
• Create high-quality, tailored proposal content.
• Help develop and maintain proposal content database to streamline processes and ensure quality and consistency of client-facing materials.
• Serve as lead writing editor and handle the execution of all documents for significant pursuit and proposal opportunities working in conjunction with Divisions.
• Develop logos, templates and brand themes for Posillico, Joint Ventures and collaborative Including book covers and digital content associated with assigned proposal.
• Manage and prepare award submittals.
• Keep up-to-date with industry trends and publications.

Required Qualifications:

• Bachelor’s degree in business, legal/contracts, marketing, communications or related field, or equivalent experience.
• Ten (10) plus years of relevant AEC proposal experience. Five years of Public Owner Design-Build experience required.
• Experience leading multiple pursuits in excess of $50 Million.
• Experience with Municipalities, Federal, public agencies and private owners.
• Agency/Owner Portal Maintenance experience.
• DBIA certifications is preferred. Ability to obtain on the job.
• Proven record of accomplishment of successful project delivery and confidentiality.
• Experience managing staff and all resources necessary to meet concurrent deadlines.
• Adaptive, effective communication and interpersonal skills with those of diverse organizational levels and backgrounds to include design/engineering firms, construction inspection, scheduling and integration with key project personnel and sub-contractors.
• Meticulous attention to detail with excellent writing, editing and organization skills.
• Excellent ability to multi-task, respond to constantly changing needs and schedules with a positive attitude.
• Ability to work independently with a self-motivated attitude, as well as in a team environment.
• Proficiency in Adobe Creative Suite – InDesign and other marketing and industry specific software.
• Experience with Salesforce, and/or similar CRM software a plus.
• Capable of traveling to and from client and consultant meeting in- wherever a pursuit may require.
• Overtime and on-call as necessary for meeting concurrent deadlines. Knowledge of marketing fundamentals and willingness to continue developing marketing, design, writing skills through internal and external training sources and associations.

Compensation: $120,000 to $150,000 annually

Reports to: Vice President of Business Development

Equal Employment Opportunity

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and diversity and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, or other legally protected personal characteristic.

#LI-Onsite

Posillico Civil, Inc. together with its parent, subsidiaries, affiliates, partners and joint ventures (collectively “Posillico”) do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Posillico or an employee of Posillico, by mail, electronically, or otherwise will be considered property of Posillico. Posillico will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Posillico will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. As a condition for payment, an Agency shall have an agreement signed by an authorized Posillico representative. Verbal or written communications from any employee of Posillico shall not be considered binding obligations. All resumes whether unsolicited or solicited shall be the property of Posillico.