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Event Planner

2 months ago

Fort Worth, United States ATR International Full time

This role will assist with the daily operations of the Client Center. Responsibilities will include (but are not limited to):

• Manage front desk providing exclusive and memorable service to clientele attending meetings

• Oversee meeting room reservations via the firms event booking system, Event Management System (EMS)

• Liaise with internal and external partners such as catering, security, audio visual team, events team and facility teams

• Organize and execute meetings and evening receptions

• Solicit feedback and assist in surveying client experience

• Administrative tasks such as: invoice processing, scheduling maintenance service and ordering kitchen/ banquet/ office supplies

• Flexibility to work early mornings or late evenings as needed

• Develop and strengthen relationships with frequent users establishing a personal brand of high-level onsite service


Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile). Ability to lead team working on an event and direct many facets at one time. Collaborate and interact effectively with Firm’s senior management, middle management and customers. Provide strategic input and recommendations to business group on event development. Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities. Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.


Requirements:

Education: Bachelor's Degree

Previous experience in the hospitality field, reception, or events