Recruiting Operations Coordinator

3 weeks ago


Cincinnati, United States Apex Systems Full time

Administrative Assistant Level // Recruiting Operations Coordinator/Scheduler


  • Location: Onsite requirement Candidates must be located in Cincinnati. Hybrid schedule- M,T, W in-office every week. (Downtown Cincinnati)
  • Hours: 40 hours/week (8am-5pm)
  • Duration: 6+ Month Contract



Top Skills:

  • Team Player
  • Open-minded
  • Shifty/flexible
  • Detail-oriented
  • Prior coordinating experience, at a high volume is a PLUS


Please note: This is NOT a recruiter role. Prior recruiting experience is accepted as long as you understand that this is only a coordinator/scheduling role and is not an entry role to recruiting.


Job Description

As a recruiting coordinator, you will be responsible for supporting the recruitment process from beginning to end.



Required experience:


• Experience scheduling interviews/meetings using Microsoft Outlook and ability to navigate business systems (Greenhouse and Workday preferred but not required)

• Strong organizational skills, including time management, attention to detail and multi-tasking, especially in fast-paced, high-volume work

• Ability to problem solve and think critically when faced with a roadblock

• Ability to remain adaptable and flexible in a fast-paced environment

• Ability to effectively present information and respond to questions from managers, recruiters, executives, candidates, etc

• At least 6+ months of coordination experience in an office environment


Key Responsibilities

• Working with Recruiters to organize video interviews for candidates and internal employees via Outlook and Greenhouse applicant tracking system

• Managing candidate pipeline using the Greenhouse applicant tracking system, Trello and Microsoft Excel spreadsheets

• Assisting with the pre-employment process for new hires, including but not limited to maintaining pre-employment screenings, and partnering with Recruiting Operations and HR Operations on hiring into the HRIS, Workday.

• Collaborating and assisting with University Recruiting efforts as needed



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