Project Manager

3 weeks ago

Lexington, United States Proclinical Staffing Full time

Location: Lexington, MA (hybrid onsite)

MUST HAVES:
1. Project Management Planning and tracking skills
2. Good communication?

Seeking mainly standard?profiles to manage generic projects (10-20 stakeholders, 6 months to 1 year duration, very light on the tech side) with the support of the head of the project management. Looking to find a resource willing to learn and quite hands on happy also to learn new tools (eg. powerBI).? Being flexible and able to understand the needs of our stakeholders is very important.

Experience and background in biology, healthcare, life science, drug discovery & development in an academic or commercial setting is a plus.

* Project execution: Continuously follow up on project plan, workstream progress, dependencies, milestones, actions; and adjust project plan when needed according to project governance.?Prepare and execute project meetings incl. SteerCo meetings
* Communication: Ability to?listen?& communicate in a clear,?direct (summary), simple and user-centric language both oral and written towards different layers in the organisation. Ability to create and conduct simple and user-centric presentations (PowerPoint). Ability to facilitate meetings and workshops efficiently and energizing.?Able to communicate with non IT people.?Agile mindset
* Problem-solving: Ability to analyse a problem, facilitate input and take action, overcome problems and create progress in the project
* Project planning:?Ability to create a comprehensive project plan that outlines the project scope, workstreams, timeline, milestones, governance, RACI, risks and resource allocation
* Stakeholder management:?Ability to seek insight to create a stakeholder list, analysis and plan for how to involve and inform different stakeholders. Continuously involvement and alignment with stakeholders. Ability to sense/know when stakeholder involvement and engagement is needed when unforeseen challenges appear
* Teamwork/Collaboration: Act a team player by always trying to play each other better. Act respectful, collaborative and give & receive constructive feedback to and from colleagues
* Technical expertise: Ability to use common project management methods, tools and templates.

Desired Skills and Experience

Location: Lexington, MA (travel to project site in Waltham as needed) Hybrid option possible.
6 months from date of hire; opportunity to extend

MUST HAVES:
1. Project management planning, and tracking and follow up skills
2. Exceptional communication skills
3. Self starter; experienced setting direction and organization in ambiguous environments

Position Title: project management (Non-Technical) II

Overview
About the department
Our Research & Development hub, anchored in the greater Boston area, brings together the best minds in life science innovation. The teams located in Lexington, Watertown and Cambridge reflect the full R&D continuum, from early research through late-stage clinical development. Here, we are building for the future, creating a distinct R&D community based on collaboration, partnerships, and cutting-edge research across multiple modalities and therapeutic areas. We recognize that improving human health starts here and that patients rely on us. Our greater Boston R&D hub merges biotech speed and agility with large pharmaceutical company quality, resources, and stability, uniting the best of both worlds to develop new medicines for patients.
R&D Investments is a team consisting of experienced Project Managers, as well as Portfolio Management and back-office functions. We enable science by leading professionalized development and execution of CAPEX projects and optimizing the value/risk of investments at the project and portfolio level. We lead projects globally, including across Denmark, US, UK and China. This team is managing the construction of Novo Nordisk's newest US R&D facility in the greater Boston area, to accelerate the development of new treatments of people living with chronic diseases.

The position
For this project, we are looking for someone to support the investment project manager with a range of responsibilities. This position is responsible for coordination, communication, implementation, and maintenance of activities in support of the project organization.

Key Responsibilities
Support project director with:
* Project execution: act on behalf of the project manager to consistently monitor the project plan, workstream progress, dependencies, and milestones; and modify the project plan as necessary in line with project governance. Produce and oversee meeting minutes, and ensure follow-up on actions. Function as the intermediary across internal teams representing the project.
* Project governance materials preparation: prepare materials for Steering Committee meetings and project gate passages.
* Invoicing follow up: Collaborate with cost controller and procurement team to verify that invoices align with purchase orders, contract deliverables and the project plan. Support project manager to monitor and oversee change order approval process. Address and resolve issues related to contracts, purchase orders, invoices and change orders.
* Reporting in Power BI: develop and maintain standardized project management reports in Microsoft Power BI, Teams or Excel.
* Communication: skillful in clear and concise communication, both orally and in writing, across diverse technical and non-technical backgrounds and various levels of seniority. Proficient in generating clear and impactful materials, such as minutes, PowerPoint presentations, and project updates. Capable of efficiently leading meetings and workshops in an engaging and inspiring manner.
* Problem-solving: proficient in problem/root cause analysis, facilitating input, taking decisive action, overcoming obstacles, and fostering progress and transparency within the project.
* Project planning: develop a high level project plan detailing the project scope, work packages, timeline, milestones, governance, roles and responsibilities, risks, and resource allocation. Critical path analysis. Oversee project knowledge and information repositories, as well as facilitat

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