Bookstore Manager

The Bookstore Manager is responsible for the overall efficient and effective operations of the School Bookstore.

RESPONSIBILITIES

o Communicate with Department Chairs and Middle School faculty regarding the curriculum and instruction materials required for each school year

o Order books and/or digital products that are necessary for the upcoming

school year as requested by faculty

o Contact and connect with publication companies

o Purchase digital licenses to work with the students’ online-access licenses

o Order specialized materials for certain subjects such as Art, Film, Photography

and Stained Glass

o Preparation of student print materials for pick-up

o Purchase books for Summer School as requested

o Purchase and distribute the chosen summer reading book for all faculty and staff

ATHLETIC DEPARTMENT GEAR

o Assist the Athletic department to create community and school pride with the purchase of promotional clothing highlighting each sport

o Work with the Athletic department on the ordering of all athletic team uniforms including Cheer, Drill and Poms clothing and ensure proper student billing

o Coordinate and order letterman jackets on an annual basis

DATA ENTRY

o Create purchase orders in Retail Management Hero (“RMH”), the Bookstore’s

computer programo Enter relevant new student information into RMH each year

o Enter all invoices into RMH to update inventory

o Work closely with the Business Office to ensure proper student billing for all Bookstore purchases

REPORTING

o Produce all the required reporting needed by the Business Office to ensure proper student billing, monthly credit card reconciliations, and sales tax reporting

STUDENT BODY

o Print and distribute Eagle Cards for grades 6- 12 Grade prior to the start of the

school year and replacement cards as needed during the school year

OTHER DUTIES

o Other duties as assigned by the Chief Financial Officer or the Senior

Administrative Team

QUALIFICATIONS

• Minimum High School Diploma or GED; Bachelor’s degree in a related field preferred

• Three (3) years experience directly related to the duties and responsibilities

• Preferred knowledge of database administration and customer service

• Experience working in a Business Office setting in an educational environment preferred

• Strong retail, marketing, financial, and analytical skills

• Strong communication skills, both written and verbal; capable of drafting and editing correspondence and written materials

• Highly professional manner that conveys integrity, patience, and warmth while providing the highest level of customer service

• Strong interpersonal skills that lead to the cultivation of relationships with parents and colleagues

• Strong collaboration and cross-cultural competency

• Highly organized with an ability to multitask and prioritize work• Committed to working in a collaborative, team-oriented environment

• Proficient in Excel and Word

• Ability to learn and adapt to new software systems

• Ability to think creatively with the motivation to enhance the Bookstore operations

• An interest in and openness to professional development

• Commitment to equity and inclusion

• A sense of humor, warmth of personality, and energy

• Flexibility

While being vaccinated for COVID-19 is not required, it is strongly recommended.