Administrative & Operations Associate

3 weeks ago

Queens, United States MinKwon Center for Community Action Full time

Organization History & Mission

The MinKwon Center for Community Action was established in 1984 to meet the needs and concerns of the Korean American community. Since our founding, we have made a profound presence through various grassroots organizing, education, and advocacy initiatives that address important community issues, including immigration policies at the national, state and city levels, voter rights, and cultural awareness. The MinKwon Center places a special emphasis on meeting the needs of our marginalized community members, including youth, elderly, recent immigrants, low-income residents, and limited-English-proficient residents.


Job Description

Essential duties and responsibilities include the following:

  • Manage staff recruitment, onboarding, and exit processes.
  • Update and maintain personnel files and records.
  • Manage volunteer and intern recruitment, outreach, and onboarding processes.
  • Address everyday operational inquiries and assist staff in resolving operational issues.
  • Administer staff benefit programs, including processing enrollments, changes, and terminations.
  • Sustain all operational systems, processes and procedures, and communication regarding changes.
  • Manage and maintain the office, including supplies and equipment orders.
  • Coordinate logistics and scheduling of staff organizational meetings and events.
  • Monitor the phone system and answer calls; monitor organizational emails and respond to online inquiries.
  • Prepare accounts payable, checks, and bank deposits.
  • Work with MinKwon’s accountants to reconcile bank statements, prepare financial statements, and to prepare for the yearly audit.
  • Support the development team in procuring necessary information for grant contracts and assist in the processing of invoices.
  • Provide logistical support for the annual gala and other fundraising/special events.
  • Assist with other special projects as needed.


Qualifications:

  • Exceptional ability to stay organized with a keen attention to detail and manage time effectively.
  • Experience in prioritizing projects and day-to-day work, often under a deadline.
  • Maintain high standards of confidentiality and professionalism.
  • An ability to communicate reliably, clearly, and in a congenial manner with many different stake-holders.
  • Bachelor’s degree or relevant/equivalent work experience required.
  • Ability to work well independently, in teams, and in collaboration with outside organizations.
  • Proficiency in Korean language is highly preferred.


The ideal candidate will also have the following preferred qualifications:

  • Previous HR or administrative experience.
  • Knowledge, interest, and commitment towards concepts and issues of social, political, and economic justice and positive social change in the U.S., especially in the context of Korean American, APA, and/or immigrant communities.
  • Proficiency in use of major software programs for supporting office operations, including but not limited to, spreadsheets, presentations, accounting, mailings, email, web and internet, and word processing.



The MinKwon Center will accept applications on a rolling basis until the position is filled. Due to the high volume of applications, the MinKwon Center will only contact applicants who have been selected for an interview.

Please send a cover letter and resume to hr@minkwon.org.

Note: Please write ‘Administrative Operations Associate” in the subject line of the email.

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