Estate Administrator

2 weeks ago


Boston, United States PPG Staffing Full time

Estate Administrator

Department: Wealth Management

Supervisor Title: Trustee Mentor


Job Summary:

The Estate Administrator will be responsible for all phases of the administration of a specific book of assigned estates in accordance with Department and Firm policies and procedures.


Job Functions:

  • Estimates value of all assets of the estate, debts of the decedent, costs of administration and estate taxes to determine cash needs for estate.
  • Collects all assets of the decedent and arranges payment of debts of the decedent and federal and state estate taxes, income taxes and other expenses of administration.
  • Applies strong working knowledge of key estate tax concepts, including QTIP elections, GST allocations and apportionment of estate taxes among trusts and estate beneficiaries.
  • Prepares federal, Massachusetts and other state estate tax returns.
  • Participates in federal and/or state estate tax audits with the responsible attorney.
  • Arranges for the distribution of the estate assets in accordance with the terms of the estate plan, applicable statutes and/or beneficiary designations, and originates trust-funding plan.
  • Prepares and files all probate forms and accountings for the estate with the applicable Registry of Probate.
  • Consults with the responsible attorney on a continual basis to ensure the attorney is informed on all aspects of the administration and all procedural deadlines are met.
  • Establishes and maintains an effective working relationship with the clients and related advisors and other professionals to obtain and provide information and respond to any concerns or questions.
  • Participates in training and development initiatives, including outside and in-house educational programs, consultation with attorneys and colleagues.
  • Maintains complete file for each assigned estate.
  • Reports to the Estate & Trust Administration Manager the status and issues relating to the administration of their assigned estates.


Qualifications:

  • Bachelor’s degree in Finance or related field required or equivalent work experience.
  • Five + years of estate settlement experience.
  • Exceptional written, oral, and interpersonal communication skills.
  • Proficient use of various software packages, including Excel, Word, Outlook, and PowerPoint. Knowledge of SE2 Trust Accounting System or similar, SEI/SWP, GEMS, TrustEase, CCH ProSystem FX, Zane Software, CCH ViewPlan, ZCalc, or similar systems beneficial.



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