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Member Events Coordinator

2 months ago

Wilmington, United States DuPont Country Club Full time

***Interested Applicants: Please email resume to Lcutler@dupontcc.com***


The DuPont Country Club, nestled within the rolling hills of the historic Brandywine Valley, is one of the premier venues to promote leisure activities through championship caliber golf courses, state of the art tennis facilities, pools, and an updated fitness center. Elegantly decorated rooms, magnificent natural surroundings, customized event planning and impeccable service make any event at the DuPont Country Club truly a special occasion. 

 

The DuPont Country Club is currently looking for a full-time Member Events Coordinator to join our team in support of Sales operations. This individual’s main responsibilities are to plan and execute Member Events in support of the Sales & Membership Department. This individual will be responsible for a variety of tasks including design, organization, communication and planning of events and marketing to and communication with members and guests.

 

DUTIES AND RESPONSIBILITIES:

  • Schedule, market, collect sign ups, plan, execute and bill Member Events (i.e., holiday events, member classes, summer camp and other activities for members)
  • Coordinate and collaborate with outside vendors
  • Communicate with members including but not limited to marketing of events and responding to inquiries
  • Create BEOs to distribute to kitchen, banquet and house staff and responsible for ensuring information is clear and understood by answering questions and fulfilling requests.
  • Responsible for managing the DCC Summer Camp Program, including hiring counselors, setting up camp, planning activities and handling all paperwork for campers and families.
  • Responsible for accurate recording of Member Events costs and revenues in the Northstar system.
  • Responsible for handling sensitive information in a confidential manner
  • Reply to email, telephone or face to face inquiries regarding Member Events
  • Ability to work flexible hours, which can include evenings, weekends and holidays


The successful candidate will have:

  • Proven event planning and marketing experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in Word, Outlook, Excel
  • High school diploma or equivalent; college degree preferred


We offer a comprehensive benefits package for full-time positions including medical, dental, vision, 401K and generous Paid Time Off