Organized Play Assistant- Contract Position

2 months ago

Hawthorne, United States Konami Digital Entertainment Full time

POSITION SUMMARY: An individual contributor that supports the Card Business Organized Play (OP) team, coordinating shipping, logistics, and tournament support for all Card Business IP.


RESPONSIBILITIES:

  • Scheduling and minute-taking of meetings.
  • Help the OP Specialist and Coordinator process all tournament paperwork, including—but not limited to—requesting invoices from tournament organizers, proof of payments, data entry for earned invites, and preparation of all documentation for final invoice payouts.
  • Approve tournaments in the Online Tournament Software or KONAMI Card Game Network (KCGN) submitted by our tournament organizers (TO’s), upload any tournament files for Official Tournament Stores (OTS) to KCGN when needed, and educate our OTS’ on this process.
  • Assist in reaching out to OTS’, help gather pending reports for in-store events and assist with educating our OTS’ on how to properly report events, including but not limited to Remote Duel Series, OTS Championship, VIP Qualifiers, Regional Qualifiers, Release Celebrations, Yu-Gi-Oh Day, local level in-store events, etc.
  • Draft Purchase Orders for the OP team on various projects while maintaining communication with the OP Specialist – Americas to ensure that deadlines set by management are being met.
  • Gather all Featured OTS applications, organize meeting with our local distributor and internal team to discuss candidates.
  • Make sure the Spanish and Portuguese website translations are prepared and up to date with the English website.
  • Learn to operate offline and online tournament software.
  • Assist the Organized Play Coordinator – Americas with:
  • Packaging and shipping OP and event items, including but not limited to Regional Qualifiers, Yu-Gi-Oh Championship Series, World Championship Qualifiers, store-level events and judge compensation items.
  • Organizing and maintaining accurate inventory of OP prize support.
  • Organizing and maintaining of the OP storage areas.
  • Other duties as assigned.


QUALIFICATIONS:

  • Ability to lift at least 50lbs.
  • Must have great organizational skills.
  • Should demonstrate the ability to work under pressure.
  • High sense of confidentiality.
  • Experience with Microsoft Excel, Word and PowerPoint.
  • Ability to accurately process and data enter information.
  • Must be detail-oriented and demonstrate ability to multi-task.
  • Spanish language fluency, Portuguese a plus.
  • Proven ability to work with various personality types and work styles in a multicultural environment.
  • Knowledge of or the willingness to learn the workings of Card Business IP’s, including gameplay.

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