Administrative Assistant
2 weeks ago
We are seeking a detail-oriented and organized Administrative Assistant to join our team. This entry-level position is ideal for someone looking to gain experience in property management and office administration while working in a fast-paced, professional environment.
Job Responsibilities:
- Organize, maintain, and update physical and digital filing systems for tenant records, lease agreements, invoices, and other property-related documents.
- Retrieve and distribute files, reports, and documents as requested by property managers, leasing agents, and other staff.
- Assist with scanning, photocopying, and filing important records to ensure proper document retention and compliance.
- Enter and update data in property management software (e.g., Yardi, AppFolio, or similar systems).
- Answer and direct phone calls, emails, and inquiries from tenants, vendors, and internal staff.
- Assist with preparing correspondence, notices, and basic reports related to property management operations.
- Support accounts payable and receivable processes by filing invoices and processing basic documentation.
- Maintain office supplies inventory and order replacements as needed.
- Perform general office tasks, such as sorting mail, scheduling meetings, and assisting with administrative projects.
- Uphold confidentiality and security protocols when handling sensitive documents.
Qualifications:
- High school diploma or equivalent (Associate's degree or relevant coursework in business administration is a plus).
- Prior administrative, clerical, or office experience is preferred but not required.
- Strong organizational skills with attention to detail and accuracy.
- Ability to multitask and prioritize tasks in a deadline-driven environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
- Excellent communication and customer service skills.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
- Experience with property management software (e.g., Yardi, One Cite) is a plus but not required.
Benefits:
- Competitive hourly wage/salary
- Health, dental, and vision insurance (for full-time employees)
- Paid time off and holidays
- Opportunities for growth within the company
- Professional development and training
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