Operations Coordinator

4 weeks ago

Sunnyvale, United States TorchStone Global Full time

Serving as a full-time, embedded Security Operations Coordinator with a Fortune 50 Company in its corporate security organization, the selected candidate will be a high-visibility partner that leads the coordination and strategic alignment of activities that support diverse business functions. This position requires scrupulous attention to detail and the ability to operate at a tactical, and operational level. The primary focus of this position will be to coordinate scheduling, meetings, and activities assisting our client’s Regional Security Manager as they manage programs, people, and projects associated with a global corporate security program.

The selected candidate will be responsible for providing administrative assistance, maintaining comprehensive and accurate records, organizing meetings, including scheduling, sending reminders, and managing calendars, including making appointments. This position requires curiosity, thoughtfulness, and a dedication to solving the big problems in often ambiguous environments. Imagination, flexibility, organization, outstanding writing skills, and the ability to combine hard skills with soft, are key factors for success.

Scope of Work:

  • Support the Fortune 50 Company’s Regional Security Manager team on day-to-day and programmatic administrative operations
  • Drive the administrative execution of action items and top priorities agreed upon by the Regional Manager and leadership team
  • Create structure and focus for broad, ambiguous ideas that the Regional Manager and division leaders have agreed upon
  • Proactively identify opportunities to add value to the Regional Security Manager team and Fortune 50 Company
  • Operate at a tactical and operational level, handling the oversight of projects that fall between divisions or leadership areas of responsibility when appropriate
  • Advanced presentation, proposal, and report writing

Basic Qualifications / Experience:

  • Bachelor’s Degree
  • 5 years’ experience with progressive management roles or equivalent
  • Experience in project management
  • Ability to communicate complex issues effectively, verbally and in writing
  • Authorization to work in the U.S.
  • Interest in the security and risk management field

Preferred Qualifications:

  • Master’s degree or above
  • PMP or similar certification
  • Executive level briefing skills
  • Advanced business writing skills
  • Policy creation and maintenance experience
  • Intermediate to advanced use of Microsoft Suite, as well as project management software
  • Demonstrated experience in root cause analysis
  • Advanced skills in maintaining a budget
  • Experience with the collection and analysis of threat intelligence

Key Incumbent Attributes:

  • Excellent organizational, planning, and prioritization skills, and high level of attention to detail and accuracy
  • Experience with diverse teams and cultures
  • Ability to communicate clearly and concisely (both written and verbal, presentation, and interpersonal skills)
  • Results-oriented person with strong delivery focus who can work independently and collaboratively with global teams
  • Good decision-making skills
  • Driven to demonstrate ownership
  • Demonstrable root cause analysis skill
  • Ability to work with remote teams, if needed
  • Able to work efficiently and accurately to meet tight deadlines and prioritize
  • Experience with increasing scope and scale of programs, and the organization
  • Ability to comfortably and confidently present to all levels of the Company


Job is fuill time, and hybrid with in office presence required three days per week. This is subject to change with little to no notice. Yearly compensation is $124,341.


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