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Controller

4 months ago

Cherry Hill, United States HireSource Solutions Full time

CONTROLLER - previous experience working in an Engineering or Architectural firm highly desirable


Location

Cherry Hill, NJ


Position Overview

The Controller plays a crucial role in overseeing the administrative, financial, human resources, and operational aspects of the back office. The position reports to the Managing Member and has three direct report administrators.

Key Responsibilities:

Financial Controller

  • Oversee day-to-day QuickBooks booking keeping.
  • Experience with BQE Core software a major plus
  • Manage and maintain the company checkbook.
  • Cash management includes optimizing the checkbook, payroll accounts and CDs.
  • Oversee and manage ADP payroll service provider.
  • Oversee billings and expense reports.
  • Manage and optimize Accounts Payables and Accounts Receivables.
  • Create and maintain an overhead budget for the back office.
  • Interface with outside CPA to ensure compliance with state and federal revenue policies.
  • Develop capital budgets for office equipment, office servers, employee computers, software, and furniture.
  • Prepare accurate and timely financial statements, including income statements, balance sheets, and cash flow statements.
  • Maintain a running engineer bonus calc and report out monthly.


Project and Company Performance

  • Track and manage billings and charges for fixed price projects and report out weekly project charges and time for entry into Quick Books.
  • Prepare and maintain cash flow analysis of major fixed priced projects.
  • Track and report out company backlog on a weekly basis.
  • Calculate company utilization for engineers and designers and report out monthly.
  • Monitor actual performance against the company model/targets and report out monthly.

Office Operations Management

  • Oversee day-to-day office operations, including organizing and managing office supplies, equipment, and facilities.
  • Take ownership of insurance – medical, disability, general liability, and professional liability.
  • Manage the procurement process for office supplies, equipment, and services required for engineering projects.
  • Develop and implement office policies and procedures to enhance efficiency and productivity.
  • Coordinate with outside IT support company to ensure the availability and functionality of office hardware and software.


Requirements

  • Bachelor's degree in Business Administration, Engineering Management, or related field is preferred.
  • 5-10 years of previous experience in accounting, office management or administration, preferably in an engineering or technical environment.
  • Proficiency in using Micro Soft Office Suite, QuickBooks, project management tools, and other relevant applications.
  • Experience with ADP payroll services and reporting functions.
  • Strong organizational and multitasking skills with a keen attention to detail.
  • Excellent communication and interpersonal abilities to interact with diverse teams and external contacts.
  • Familiarity with engineering processes and terminology is a plus.
  • Ability to adapt quickly to changing priorities and maintain a positive work environment.
  • Familiarity with BQE Core software (All in one accounting and invoicing software) is a huge plus. Company is implementing this new software and the ideal candidate will have experience with BQE Core


IMPORTANT - IF INTERESTED AND QUALIFIED PLEASE REPLY WITH YOUR RESUME IN A WORD.DOC AND ANSWER THE BELOW QUESTIONS:

  1. Why are you looking for a new position?
  2. What are your salary requirements in order to accept a new position? (a ballpark range is fine)
  3. Do you have experience working as a Controller at an Engineering or Architectural / technical firm?
  4. Please attach a fresh copy of your resume in MS Word.

Please send your resume and answers to the above questions to:

mikei@hire-source.com

mikei (at) hire-source (dot) com

Your resume will be held with strict confidence and will not be forwarded to any of our clients without your permission.

If you are NOT interested or unqualified, please send us a referral. This is an immediate and urgent need for our valued client and therefore, we are offering a $1000.00 refer-a-friend fee to anyone who leads us to a candidate who is hired for this position.


HireSource recruiters are dedicated to working with the finest technical professionals throughout the country. We know the market. We know the hiring managers. We have the knowledge, resources, and contacts to make your search more complete and efficient. Whether you are looking for more opportunity, a shorter commute, better benefits, or a higher salary, we're the best chance there is to uncovering that position you never even knew was available.