Conference and Travel Associate

6 days ago

BalaCynwyd, United States Sun IP Full time

Conference and Travel Associate


SunIP makes it easier than ever to protect your innovation with a smarter, simplified and streamlined approach to patent translations and foreign filings. Our software platform allows customers to achieve greater operational efficiency, better manage their limited resources and access the highest standard in international patent filing services.


This Conference and Travel Associate sits on our IP Revenue Operations Department, Conferences Team and will report to our Conference Team Lead. This role will collaborate closely with our Sales and Revenue Operations teams. As the Conference and Travel Associate with SunIP, you will coordinate travel, hotels, shipping, and other logistics to ensure smooth and cost-effective travel and shipping for conferences and business development. Day-to-day responsibilities include working closely with the sales and revenue operations managers to gather necessary details for conference and business development travel; booking flights, trains, rental cars, and hotels; and packing, shipping, and unpacking booth kits and swag for conferences. This role is the backbone that makes our conferences and travel possible


This is a full-time position. Working out will be Monday – Friday 9:00am – 5:00pm EST. This is a hybrid position requiring three (3) days per week in our office located in Bala Cynwyd, PA. Applicants must live within driving distance of Bala Cynwyd and have reliable transportation for in-office days.


Responsibilities:

  • Collaborate closely with the Conference Team Lead, Sales Managers, Revenue Operations Manager, and the CEO and CFO to plan and execute conferences and travel.
  • Research, compare, and book flights, trains, and rental cars based on travel needs.
  • Research, compare, and book hotels based on travel needs.
  • Resolve travel and shipping related alterations (for example delayed flights, cancelled hotel accommodations, lost shipments, etc.).
  • Pack and ship booth kits and other collateral, ensuring safe and timely arrivals based on conference dates.
  • Unpack and inventory booth kits and other collateral returned from conferences.
  • Collaborate with the sales and business development team to plan and ship client gifts and other items.
  • Track and record all expenses associated with travel and shipping.
  • Collaborate with the CFO for review and approval of travel and shipping costs.


Requirements:

  • Bachelor’s degree, ideally in a related field
  • Experience with travel logistics such as flights, hotels, etc.
  • Experience with shipping and inventory
  • Ability to manage multiple projects simultaneously
  • Strong attention to detail
  • A team-oriented mindset
  • Excellent interpersonal skills

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