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Contract Administrator

3 months ago

Tucson, United States WestLand Engineering & Environmental Services Full time

At WestLand, we are each driven by our own purposes and aspirations. We are encouraged to develop our own unique skills while also growing our business. For some, it’s envisioning the lives of tribal ancestors as told by the artifacts uncovered on their lands. For others, there’s no greater meaning than being in the field collecting data on flora or fauna. For our engineers and architects, it may be the pride in seeing a design come to life or solving a complex problem while navigating the complexities of environmental and permitting requirements. What unites us all, however, is our commitment to our clients and to each other.


WestLand is large enough to provide a wide range of opportunities for career growth yet nimble enough for you to forge your own unique business and professional path. We pride ourselves on an inclusive environment where talented and creative individuals work together on unique and inspiring projects, bringing innovative solutions to our clients. Make a difference with us at WestLand


WestLand is currently adding a Contracts Administrator to our team of industry leading professionals. The ideal candidate will be someone that is self-motivated, enjoys learning, loves honing in on the details, and is an excellent communicator. This position works directly with WestLands Contracts Manager to receive, deliver, and catalog contractual documents. Through ongoing development, there will also be an opportunity to learn how to review and negotiate contracts. This position may be based in either WestLand’s Phoenix or Tucson, Arizona locations.


What will I be doing?

  • Post-award contract management and support services, partnering with internal stakeholders to ensure WestLand’s compliance with requirements and terms and conditions.
  • Populating, tracking, maintaining, auditing, and reconciling information within WestLands ERP system (VantagePoint).
  • Working with Project Managers and other stakeholders to ensure that contacts are reviewed and signed appropriately and meet internal policies or guidelines
  • Monitoring contract rates, expiration dates & related timelines, and managing regular communication to internal stakeholders.
  • Maintaining and distributing (as necessary) company permits, licenses, insurance certificates, and registrations.


What qualifications are required for this role?

  • Five (5) or more years of experience in a contract administration or management role (such as purchasing or contracting).
  • A degree in Business, Legal, or a similar field preferred. However, a combination of certifications, training, and/or other related experiences necessary to successfully perform the essential duties of this role may substitute for education.
  • An understanding of the critical elements of business contracts including costing and pricing methodology.
  • Knowledge of contract compliance issues and procedures, as applicable to a consulting firm.
  • Demonstratable skills in negotiation.
  • Prior experience with Deltek VantagePoint would be considered an asset.
  • Excellent written and verbal communication skills.


The hourly wage range for this position is $24.00/hour - $31.00/hour.


What does WestLand offer you?

  • A comprehensive benefits package that includes 9 paid holidays, healthcare benefits, PTO, and 401k matching for full time employees. Flexible work schedules and remote/hybrid possibilities are available for most roles.
  • A multidisciplinary environment where projects are unique, creative, and challenging A place where you can develop your own vision of clientele and projects, and where you get to work with our industry leaders daily
  • An environment where you are set up for success With two-way mentorship, financial incentives to publish your work, and tuition reimbursement for ongoing educational support, we have you covered In addition, WestLand has developed a career-path structure to assist you in reaching those next steps in your career
  • A collaborative work environment where information and ideas are shared across teams. Communication is clear and comes often. And our diversity of people and cultures means everyone always feels welcome at WestLand


WestLand is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.


To apply, visit Westland Resources Job Listings


Resumes submitted by a recruiting/staffing agency without current/valid vendor agreement will become property of WestLand. Any recruiting/staffing agency wishing to do business with WestLand must contact the Human Resources Department through our website. Recruiting/staffing agents may NOT contact hiring managers directly. Firms that do not honor this request will be removed from consideration.