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Branch Administrator

3 months ago

Panama City Beach, United States Juniper Full time

Rip's Professional Lawn Care, a Juniper Company, is Growing We are seeking a Branch Administrator for our team. This position will support the team and the Branch Manager on contract and office administration aspects.

Rip's Professional Lawn Care, a Juniper Company, is one of Panama City Beach's most respected commercial landscaping contractors. For more than 25 years Rip's has provided landscape, irrigation, and landscape maintenance services to commercial properties and residences throughout the panhandle. Rip's has a reputation for exceptional quality and reliability.

We offer career growth opportunities and excellent benefits (health/dental/vision insurance, 401K, and PTO plans). Join our company, where we Welcome/Grow/Celebrate you

Responsibilities:

  • Create and update monthly landscape maintenance contract billing and enhancement/irrigation invoicing
  • Assist with work order proposals
  • Review job costing for accuracy
  • Ensure job files and client accounts are maintained in Aspire
  • Enter new employees and new customers in Aspire
  • Assist sales team with building new contracts in Aspire using templates created
  • Create AIA billing and pull permits to carry-out specific operations
  • Process and distribute contract invoices per the contract requirements
  • Generate POs for vendor purchases
  • Verify and approve vendor services and invoices
  • Assist with scheduling contract services
  • Process month-end close and generate financial reports
  • Coordinate employee hiring, onboarding and separations
  • Oversee safety and property incident reports and worker’s compensation
  • Handle incoming calls and other communications
  • Assist the management team with additional projects as needed


Requirements:

  • High school diploma or GED equivalent
  • 2 years of administrative experience preferred
  • A demonstrated ability to develop strong professional relationships in a business setting
  • Outstanding customer service and communication skills (written and oral)
  • Strong organizational and leadership skills
  • Superior attention to detail and follow-up with a sense of urgency
  • Ability to meet weekly, monthly, and yearly deadlines
  • Proficiency with MS Office Suite
  • Ability to use computer hardware and software, mobile devices, and other technology applications
  • Aspire Software experience is a plus
  • Experience supporting teams in the service, construction, or landscaping industries is a plus


We Welcome/Grow/Celebrate you Equal Opportunity Employer