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Infrastructure Project Manager

2 months ago

Montpelier, United States My3Tech Full time

Job Title: Infrastructure Project Manager

Location: Montpelier, VT 05620 (100% REMOTE)

Duration: Long Term Contract


Job Description:

At present, the Client supports multiple domains as a legacy architecture established prior to the creation of ADS. Maintaining these domains consumes resources that could be more effectively allocated to addressing the Client’s Mission, and creates unnecessary complexity within the Client’s environment, limiting the ability to efficiently distribute software applications and security patches in addition to inhibiting users’ mobility between office buildings and access to services within other Agencies.


In response, the Client has authorized a project to consolidate the domains into a single domain, VSMS. Doing so will provide the following benefits:

1. Enhanced Security Management: Centralizing the Active Directory environment administration allows for more streamlined and consistent security management practices. By consolidating user accounts, access controls, and authentication mechanisms, the organization can enforce uniform security policies and access controls across the entire enterprise, reducing the risk of misconfigurations and security vulnerabilities that could arise from managing multiple independent AD environments.

2. Unified Identity and Access Management (IAM): A consolidated AD environment simplifies identity and access management processes. Users' identities and access rights are managed in one place, making it easier to grant, revoke, and monitor permissions across the organization's various resources, both on-premises and in the cloud. This contributes to better visibility and control over who has access to what, enhancing overall security.

3. Simplified Authentication and Single Sign-On (SSO): Centralizing AD enables the implementation of single sign-on solutions that allow users to access multiple services and resources with a single set of credentials. This not only enhances user experience but also improves security by reducing the need for users to remember multiple passwords and by providing a centralized point to monitor and enforce strong authentication practices.

4. Consolidated Audit and Compliance: A centralized AD environment facilitates comprehensive auditing and compliance efforts. Monitoring and reporting on user activities, access attempts, and changes become more straightforward when all the data is consolidated in one place. This aids in meeting regulatory requirements and internal security policies.

5. Efficient Resource Management: By consolidating forests and domains, the organization can optimize resource utilization. Reducing the number of separate AD environments reduces administrative overhead and can lead to cost savings in terms of infrastructure, licensing, and maintenance.

6. Disaster Recovery and Business Continuity: A centralized AD environment can be designed with disaster recovery and business continuity strategies in mind. Data backup and recovery processes can be standardized and managed centrally, ensuring that in case of a failure, the organization can recover its critical identity and access data efficiently.

7. Scalability and Agility: A consolidated AD environment is generally more scalable and adaptable to changing organizational needs. It can accommodate new users, applications, and services with greater ease, both on-premises and in the cloud, helping the organization remain agile in its technology adoption.

8. Reduced Complexity: Managing multiple independent AD environments in a complex organization can lead to administrative complexity, potential inconsistencies, and increased overhead. Consolidating forests and domains simplifies administration and maintenance tasks, leading to operational efficiency.

9. Hybrid Cloud Strategy: A consolidated AD environment is well-suited for organizations adopting a hybrid cloud strategy. This approach allows seamless integration and authentication between on-premises and cloud resources, ensuring secure and efficient access for users across the entire technology landscape.

10. Improved User Experience: A unified AD environment enhances user experience by providing consistent access to resources, regardless of whether they are hosted on-premises or in the cloud. This can contribute to increased user productivity and satisfaction.


Existing Technology Environment:

The Agency of Digital Services supports 10 separate Active Directory (AD) login forests (source domains) and 1 resource forest (VSMS).


Scopes of Work for Consolidation:

  • File Services
  • Print Services
  • IP Address Management & Active Directory Services
  • User Migration
  • End User Device Migration
  • Application Migration


Alongside the domain consolidation effort, the Client has also undertaken an enterprise project to modernize their network to improve performance and reduce complexity. The domain consolidation and network modernization projects are mutually dependent.


REQUIREMENTS:

For this particular request, knowledge requirements include:

  • Conversational knowledge of logical network infrastructure concepts, including domain controllers, DNS, Active Directory, and network segmentation.
  • Conversational knowledge of how domains are structured and the technical implications of consolidating multiple domains into a single, cohesive environment.


For this particular request, Functional requirements include:

  • Proficiency with Microsoft Project
  • Proficiency with Microsoft Office suite
  • Proficiency with Microsoft Vision
  • Demonstrable experience of successfully facilitating a similar project


PM Approach

The individual will serve as a “Project Manager” who will:

be a senior employee within Contractor’s organization, with the information, authority and resources available to properly discharge the responsibilities required hereunder;

serve as primary point of contact and the single-point of accountability and responsibility for all Contract related questions and issues and the provision of Services by Contractor;

have day-to-day responsibility for, and authority to manage, State customer satisfaction; and

devote efforts to managing and coordinating the Services.

follow project management methodologies that are consistent with the Project Management Institute’s (PMI) Project Management Body of Knowledge (PMBOK) Guide,

be responsible for all tasks necessary to manage, oversee, and ensure success of the project. These tasks include documenting requirements, developing and updating project plans, scheduling meetings, developing and publishing status reports, addressing project issues, risks, and change orders, and preparing presentations for the State.


Project Deliverables:

The selected Candidate shall be responsible for project deliverables using Microsoft Office products in v2007 or newer (Word, Excel, Project, Visio, etc.), and Adobe PDF, or other formats acceptable to the Client.

He shall be responsible for developing and implementing the following project management deliverables subject to review and approval of the Client.



Deliverable

Description

Frequency

Project Charter

A formal document that defines the project’s scope, objectives and measures of success.

Once

Stakeholder Register

A record of persons and organizations that may affect or be affected by the project, analyzed for level of interest and influence on the project.

Once, then update weekly

Risks & Issue Register

A log of all risks and issues (opened or closed) that could impact the project. Risks should be outlined by their impact and their potential to occur. All risks should have an owner. Issues should be outlined by their impact, owner, date of occurrence, and remediation strategy.

Once, then reviewed and updated weekly

Decision Log

A log of all decisions (opened or closed) that impact the project.

Updated as needed

Action Items Log

A log of all open tasks not captured in the project schedule. Actions must have owners and due dates.

Reviewed at minimum weekly and updated as actions are assigned.

Communications Plan

A written plan for what information will be shared, with whom, including frequency and medium

Once, then updated as needed

Change Control Plan

A written plan that defines the project’s process for collecting, vetting and approving/rejecting proposed changes to the project’s baselines.

Once, then updated as needed

Change Request Log

Formal document which outlines any changes to the project scope, schedule, budget, and/or resources.

Reviewed and updated per occurrence

Schedule

A dependency-driven, resource-loaded hierarchical schedule, inclusive of all areas of the project, decomposed to tasks no smaller than 8 hours in duration.

Once, then updated weekly

Resource Estimates

Effort driven requirements for labor

skills and time commitment, recorded at the task level.

Once, then updated as needed

Roles & Responsibilities (RACI matrix)

A responsibility assignment matrix that specifies roles and responsibilities for each task, milestone and decision that takes place throughout a project

Once, then updated as needed

Meeting Agendas & Minutes

All scheduled meetings will have an agenda and minutes. The minutes shall contain risk issues, action items, and decision logs. Minutes shall be transcribed over to the main logs.

Per occurrence

Status Reports

A written update on the project health, accomplishments, upcoming tasks, risks and significant issues.

Weekly

Executive Briefings

A formal update, written and/or verbal presentation, providing an update on project health, major accomplishments, decisions, high impact risks and issues, and upcoming milestones.

Monthly