Recruiting Operations Manager

2 months ago

Stamford, United States Resource Management Group Full time

About the Company:

Resource Management Group (RMG) is a dynamic and growing executive financial recruitment firm with offices in Stamford, Connecticut and New York City. The Operations Manager position is based in the Stamford, CT office. We focus our efforts in filling executive positions with a functional specialty in Finance. Clients look to Resource Management Group for quality and integrity in information, standards, and people, as well as the flexibility and timeliness that are the hallmarks of a smaller firm. Since our establishment in 1993, Resource Management Group continues to provide high-potential candidates with innovative and challenging career paths. Delivering only the best and brightest in financial talent, we guide candidate career paths while exceeding client expectations.



About the Role:

Reporting directly to the President and Managing Partner, this person will be a key member of the RMG team. This role has very high viability to clients as well as candidates and will be key in ensuring a seamless full-cycle recruitment process enabling the team to run with efficiency. This person will handle scheduling interviews, booking travel, checking and writing references, maintaining reports and CRM/ATS data, as well as other adhoc projects as assigned.



Responsibilities:

  • Preparing and maintaining weekly status reports for clients from start to finish of search with ability to provide KPI’s on search progress.
  • Ensure data integrity in our ATS & CRM system with an ability to export reports.
  • Create recruiting agreements between company and its clients that include terms, job specification and commission information.
  • Creating files for each client as they are acquired, compiling data such as company information, competitors and press releases.
  • Organize and plan complex calendars inclusive of weekly client calls, team calls, client interviews and other scheduling.
  • Help to prepare and edit external facing client details with a heightened attention to detail for accuracy.
  • Ability to drive a seamless process for full cycle recruiting; collaborating with the internal recruiting team as well as external clients and candidates.
  • Perform reference checks on candidates and provide write-ups to client.
  • Edit resumes in preparation for candidate presentation and potential interview with client.
  • Responsible for coordinating weekly Recruiter job list meetings and preparing corresponding paperwork for such, in addition to setting up individuals on conference and videoconference call-ins.
  • Maintain and update interview schedules for Financial Executive Recruiters (team of 11) on a weekly basis as well as maintain company job list spreadsheet which summarizes current job openings with Recruiters' clients, and status of pipeline.
  • Calendar management and travel arrangements for company President, other Recruiters and potential candidates, involving airfare, hotel and ground transportation, as well as interview scheduling.
  • Collect travel expense receipts from candidates and process them for reimbursement; as well as reconcile and bill clients for travel expense charges made to company account.
  • Conduct other facility management responsibilities such as filing, record keeping, answering phones, ordering office supplies and troubleshooting technical equipment issues.



Required Skills:

  • Demonstrates ability to work collaboratively with all levels in the organization.
  • High energy, self-motivated, and hands-on style.
  • Must have exceptional communication skills, both written and verbal.
  • Ability to work in a fast-paced, dynamic environment.
  • Interest in learning about recruiting and/or finance.
  • Excellent at Microsoft Word, PowerPoint, and Excel.
  • A strategic thinker and problem solver.
  • Adaptable, curious. Someone who enjoys learning.
  • Builds and maintains trust as a cornerstone to relationships.




Qualifications: Bachelor’s degree from an accredited college or university



Pay range and compensation package: Compensation: competitive, base and annual bonus. Other Benefits: medical, dental and vision coverage, competitive PTO, sick days, and holidays, 401K & disability



RMG is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.

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