Conflicts Analyst

4 days ago

New York, United States The Phoenix Group Full time

Our client is looking for a legal admin assistant with experience with Intapp to transition into a conflicts analyst


Key Responsibilities:

  • Conduct conflict clearance checks for experienced hires including associates, summer associates, and firm-wide staff; checking for potential conflicts of interest.
  • Interface with Legal Recruiting during the verification of prior work history, ensuring that new hire forms are thoroughly completed.
  • Review resumes and forms, following up with Legal Recruiting as necessary whenever additional information is needed.
  • Identify potential conflict concerns regarding new clients and new employees and provide a concise and complete summary of analysis and findings to the Conflicts Attorneys.
  • Verify that all searching is complete, consistent, and accurate and that all Firm conflicts procedures have been followed.
  • Follow up, give status updates, and serve as a resource to the firm’s Legal Recruiting team, attorneys, and administrators regarding conflict concerns.
  • Prepare and finalize documents for new hire orientation.
  • Conduct an initial review of the intake form and confirm it complies with the Firm’s internal policies and procedures.
  • Conduct a formal conflicts search using standard Boolean logic and performing corporate research. Escalate hits to the Conflicts Attorney(s) as needed.
  • Initial review of the engagement letter to ensure accuracy regarding parties, rates, standard language, and format.
  • Confirm that all client/matter information recorded in the Firm’s central records is accurate.
  • Maintain all electronic client matter records, including attorney allocation changes.
  • Assist all Firm personnel by answering questions on the intake process.
  • Complete special administrative projects as assigned.

Qualifications

Knowledge or Skills Required

  • Strong analytical skills are a must.
  • Must have a demonstrated ability to work timely and accurately.
  • Proficient in Microsoft Office Suite, particularly Word, Excel, and Outlook.
  • Strong people, communication, and multitasking skills, highly organized and detail oriented.
  • Ability to work both independently and within a team environment.
  • An approach that demonstrates an “ownership” mentality, flexibility, creativity, initiative, tenacity, and a positive attitude.

Educational and Experience Requirements

  • Bachelor’s Degree
  • Minimum of 2 years of experience within conflicts, IntApp and Aderant experience preferred.

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