Executive Assistant to President/Office Manager

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

New York, United States Solomon Page Full time

Our client, a leading trading and Investment Firm, is seeking a new Full-Time/Permanent Executive Assistant/Office Manager for its newly established Midtown New York City office. This person will be supporting the company’s President while ensuring efficient day to day office operations. Candidates must have a minimum of 10+ years of applicable high-level executive administrative support experience, ideally working in financial services and/or a small family office environment where they have worn many hats, and a Bachelor’s degree is required/strongly preferred. Ideal candidates should be smart, extremely organized, mature-minded, professional, flexible, proactive, collaborative, effective problem solvers, calm under pressure, and be able to thrive in a fast-paced environment.


  • Salary depends on experience (125-135k base), plus discretionary bonus eligibility (all in 150-160k).


Responsibilities:


  • Provide high-level executive administrative support to the President.
  • Schedule and organize extensive internal and external meetings, conference/video calls, and appointments across multiple time zones; manage and maintain a busy and ever-changing calendar.
  • Prepare and distribute agendas (including updating PowerPoint Presentations) and other materials for meetings.
  • Prepare and edit correspondence, presentations, reports, and other documents.
  • Coordinate high volume of complex international and domestic travel arrangements and detailed itineraries.
  • Responsible for expense tracking and invoicing.
  • Handle confidential information with discretion and professionalism.
  • Responsible for effective collaboration with other areas of the firm
  • Manage time-off requests for President’s direct reports.
  • Oversee day-to-day office operations, including maintaining office supplies, equipment, and facilities. General vendor management/agreements will be handled through the facilities manager located in the company’s headquarters.
  • Coordinate office events, meetings, and conferences, including logistics and catering arrangements.
  • Maintain and implement (when required) office policies and procedures.
  • Manage Jr. Admin/Receptionist.


Required Qualifications:


  • Minimum of 10+ years of prior experience in an Executive Administrative role in a fast-paced environment, ideally within financial services and/or small family office where they have worn many hats.
  • Ideal candidates should have experience working in a smaller office environment performing a dual role of Executive Assistant & Office Manager.
  • Bachelor’s degree required/strongly preferred.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to prioritize tasks and manage changing priorities in a deadline-driven environment.
  • Discretion and professionalism in handling confidential information with discretion and professionalism.
  • Demonstrated ability to collaborate effectively with all levels of employees.
  • Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.


If you meet the required qualifications and are interested in this role, please apply today.


The Solomon Page Distinction


Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs – this specialized approach sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.


Opportunity Awaits.

  • Executive Assistant to President

    1 week ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Executive Assistant to President

    Found in: beBee S US - 2 weeks ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Executive Assistant to President

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Executive Assistant to President

    Found in: Appcast US C2 - 7 days ago

    New York, United States Northbound Executive Search Full time

    Job Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite executives and a proven track...

  • Executive Assistant to the President

    2 weeks ago

    New York, United States Research to Prevent Blindness Full time

    Job DescriptionJob DescriptionResearch to Prevent BlindnessExecutive Assistant to the President Research to Prevent Blindness Research to Prevent Blindness (RPB) is the leading nonprofit organization supporting eye research directed at the prevention, treatment, or eradication of all diseases that damage and destroy sight. As part of this purview, RPB...

  • Executive Assistant to President

    2 weeks ago

    New York, United States Northbound Search Full time

    Job DescriptionJob DescriptionJob Title: Confidential Executive Assistant5x in office - Midtown ManhattanJob Overview: We are seeking a highly experienced and discreet Executive Assistant to provide confidential support to the President of a top-tier Asset Management firm. The ideal candidate will have a minimum of 12 years of experience supporting C-suite...

  • Executive Assistant to the President

    Found in: Appcast US C2 - 7 days ago

    New York, United States Top Community Non-Profit Organization Full time

    IMMEDIATE FT DIRECT HIRE OPENING - EAST HARLEM, NYC!!!!Position: Executive Assistant to the President & CEO and Special Projects Assistant for People OperationsLocation: East Harlem, New York CityReports to: President & Chief Executive OfficerHours: Full-time; On-site, with the potential for some remote workSalary: $60,000 FLSA: ExemptReporting to this Role:...

  • Executive Assistant to the President

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Top Community Non-Profit Organization Full time

    IMMEDIATE FT DIRECT HIRE OPENING - EAST HARLEM, NYC!!!!Position: Executive Assistant to the President & CEO and Special Projects Assistant for People OperationsLocation: East Harlem, New York CityReports to: President & Chief Executive OfficerHours: Full-time; On-site, with the potential for some remote workSalary: $60,000 FLSA: ExemptReporting to this Role:...

  • Executive Assistant

    7 days ago

    New York, United States Family Office Full time

    Job DescriptionJob DescriptionLarge international family investment office seeks an experienced Executive Assistant (EA).The ideal candidate will have at least 5 years of applicable experience, a proactive disposition, detail-oriented work style, and strong interpersonal communication skills.The primary day-to-day responsibilities will include communications...

  • Executive/Personal Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive/Personal Assistant

    1 week ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive/Personal Assistant

    Found in: Appcast US C2 - 7 days ago

    New York, United States Family Office Full time

    Family office seeks experienced, professional Executive/Personal Assistant to provide high-level administrative support to family executive. ResponsibilitiesAct as the point of contact between family members, professional and personal relationships, and internal/external clients and vendorsOrganize calendars and travel by booking engagements, flights,...

  • Executive Assistant to President of Global Advertising Technology Firm

    1 week ago

    New York, United States Lambent Services Full time

    President of Global Advertising Technology Firm seeks Executive Assistant. Requirements include:- 5 years’ experience supporting C level principal- BA/BS from US college or equivalent- MS Office Suite including Excel- Minimum 70 wpm typing- High-energy, outgoing personality Responsibilities include:- Heavy calendar- Support for CMO (25% of time)- Some...

  • Executive Assistant to President of Global Advertising Technology Firm

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Lambent Services Full time

    President of Global Advertising Technology Firm seeks Executive Assistant. Requirements include:- 5 years’ experience supporting C level principal- BA/BS from US college or equivalent- MS Office Suite including Excel- Minimum 70 wpm typing- High-energy, outgoing personality Responsibilities include:- Heavy calendar- Support for CMO (25% of time)- Some...

  • Executive Assistant to President of Global Advertising Technology Firm

    Found in: Appcast US C2 - 7 days ago

    New York, United States Lambent Services Full time

    President of Global Advertising Technology Firm seeks Executive Assistant. Requirements include:- 5 years’ experience supporting C level principal- BA/BS from US college or equivalent- MS Office Suite including Excel- Minimum 70 wpm typing- High-energy, outgoing personality Responsibilities include:- Heavy calendar- Support for CMO (25% of time)- Some...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Multi-Billion Dollar Asset Manager Full time

    A downtown NYC based Asset Management firm is seeking an experienced Executive Assistant to support a team of finance professionals. The role will include corporate EA responsibilities with ability to assist with project based work utilizing PowerPoint and Excel! The ideal candidate will have experience supporting a team with administrative tasks. The firm...

  • Executive Assistant

    Found in: Appcast US C2 - 7 days ago

    New York, United States Multi-Billion Dollar Asset Manager Full time

    A downtown NYC based Asset Management firm is seeking an experienced Executive Assistant to support a team of finance professionals. The role will include corporate EA responsibilities with ability to assist with project based work utilizing PowerPoint and Excel! The ideal candidate will have experience supporting a team with administrative tasks. The firm...

  • Executive Assistant

    7 days ago

    New York, United States Cotikyan Inc Full time

    Job DescriptionJob DescriptionResidential carpet contractor is searching for a well-organized, detail-oriented individual to provide support the office of the President. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to details. This person should have experience working in an office...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    New York, United States Private Family Office Full time

    Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar...

  • Executive Assistant

    1 week ago

    New York, United States Private Family Office Full time

    Polished, professional and highly organized Executive Assistant to support a distinguished CEO and philanthropist who expects excellence. The ideal candidate will possess exceptional communication skills, discretion and a proactive mindset to handle a wide range of responsibilities with poise and efficiency. This position entails extensive calendar...