Conference & Event Coordinator

3 weeks ago


Charlotte, United States Sports Business Journal Full time

Sports Business Journal is a globally recognized brand that is the go-to news and network source for thousands of sports business professionals. It produces breaking content daily, hosts more than 15 events annually, and offers excellent content to thousands of subscribers.


Job Title: Conference and Event Coordinator


Sports Business Journal produces and runs more than 15 senior-level conferences and events per year, with attendance ranging from 200 to 1000 executives. This is an exciting, full-time, entry-level position for an ambitious self-starter who can interact with senior-level sports executives. 


What You Will Do:

The coordinator performs the following tasks for an assigned portfolio of events:

·      Liaise with confirmed speakers and/or their handlers, providing confirmation letters and event details and answering general questions about their participation.

·      Traffic, organize and post speaker biographies and photos.

·      Add speakers to database and maintain the event-specific master sheet.

·      Identify and train volunteers for events.

·      Day-to-day management of Cvent registration system.

·      Build and update in-person app and virtual platform.

·      Provide quality assurance for virtual audience on virtual platform.

·      Create mock floor plans in Social Tables.

·      Traffic RSVPs for special activities and VIP receptions/dinners.

·      Update conference and event microsites with speaker, sponsor and agenda information.

·      Assist with staff and speaker sleeping room reservations.

·      Assist with pre-event prep including packing and shipping supplies and printing of onsite documents.

·      Assist with on-site registration.

·      Assist Activation and Attendee Experience Managers on-site as needed.

·      Assist with post-event reporting, including but not limited to:

o  Survey recaps

o  Delegate lists

o  App analytics

·      Open to adding new responsibilities that will coincide with the growth of SBJ and the events group.


Required Education, Experience and Skills


  • Bachelor’s degree or equivalent experience required, preferably in event management, hospitality, sports management or communications. 
  • Strong verbal and written communications skills.
  • Strong verbal and written communications skills.
  • High energy level and strong work ethic.
  • Must work well in a team environment.
  • Highly organized.
  • Working knowledge of Microsoft Excel, Word and Outlook.
  • Working knowledge of Cvent is preferred but not required.
  • General understanding of Content Management Systems is preferred but not required.
  • Experience in conference or event management, coordination or production is preferred but not required.
  • This position requires travel and non-traditional work hours.


 




  • Charlotte, United States Sports Business Journal Full time

    Sports Business Journal is a globally recognized brand that is the go-to news and network source for thousands of sports business professionals. It produces breaking content daily, hosts more than 15 events annually, and offers excellent content to thousands of subscribers. Job Title: Conference and Event Coordinator Sports Business Journal produces and...


  • Charlotte, United States Sports Business Journal Full time

    Sports Business Journal is a globally recognized brand that is the go-to news and network source for thousands of sports business professionals. It produces breaking content daily, hosts more than 15 events annually, and offers excellent content to thousands of subscribers.Job Title: Conference and Event CoordinatorSports Business Journal produces and runs...


  • Charlotte, United States Resource Wise LLC Full time

    DIGITAL MARKETING and EVENTS COORDINATOR United States (Remote) ResourceWise is the parent to six companies in the Forest Products, Low-carbon Fuels and Chemicals industries: Forest2Market, Fisher International, Wood Resource International, Prima Markets, Chemical Intelligence and Tecnon OrbiChem. For more than two decades, our legacy brands have focused on...


  • Charlotte, United States McGuireWoods LLP Full time

    Overview McGuireWoods has a need for a Manager, Conference Services and Hospitality in our Charlotte, NC office. The Manager, Conference Services and Hospitality oversees office meetings and events, both during and after business hours and on occasional weekends. This person also works in tandem with all Conference Rooms/Center employees, some of whom may...


  • Charlotte, United States McGuireWoods Full time

    Overview McGuireWoods has a need for a Manager, Conference Services and Hospitality in our Charlotte, NC office. The Manager, Conference Services and Hospitality oversees office meetings and events, both during and after business hours and on occasional weekends. This person also works in tandem with all Conference Rooms/Center employees, some of whom may be...


  • Charlotte, United States McGuireWoods Full time

    Overview McGuireWoods has a need for a Manager, Conference Services and Hospitality in our Charlotte, NC office. The Manager, Conference Services and Hospitality oversees office meetings and events, both during and after business hours and on occasional weekends. This person also works in tandem with all Conference Rooms/Center employees, some of whom may be...

  • Events Coordinator

    4 weeks ago


    Charlotte, United States ESPN Full time

    Résumé du poste: Position Summary: At the direction of the Senior Manager of Programming and Events, the Events Coordinator will be responsible for the oversight of various aspects of the ESPN Events basketball scheduling and supervision, as assigned. Functions will include, but are not limited to, operational and administrative aspects related...


  • Charlotte, United States Northwood Office Full time

    Charlotte-based Northwood Office was established by Northwood Investors – a privately held, global real estate investment and management firm – to provide a complete approach to fulfilling office space needs. Offering best-in-class services in commercial development, leasing and property management, Northwood Office creates and sustains work environments...


  • Charlotte, United States McGuireWoods Full time

    McGuireWoods has an opening for a Conference Services Support Specialist in our Charlotte, NC office. The Conference Services Support Specialist is an integral member of the operations team in helping to support the activities scheduled in the firm's conference center. This position works in tandem with all conference center employees, some of whom may be...


  • Charlotte, United States McGuireWoods Full time

    Overview McGuireWoods has an opening for a Conference Services Support Specialist in our Charlotte, NC office. The Conference Services Support Specialist is an integral member of the operations team in helping to support the activities scheduled in the firm's conference center. This position works in tandem with all conference center employees, some of whom...

  • Event Coordinator

    4 weeks ago


    Charlotte, United States Material Handling Industry Full time

    Job DescriptionJob DescriptionMHI seeks a highly organized and dynamic Event Coordinator to join our team. The ideal candidate will have a passion for planning and executing events with strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. The role's primary responsibility is to work with the...

  • Event Coordinator

    1 month ago


    Charlotte, United States Material Handling Industry Full time

    Job DescriptionJob DescriptionMHI seeks a highly organized and dynamic Event Coordinator to join our team. The ideal candidate will have a passion for planning and executing events with strong attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously. The role's primary responsibility is to work with the...

  • Event Coordinator

    3 weeks ago


    Charlotte, United States QuintEvents Full time

    Event Coordinator Description **Beyond Tickets: Creating Once-in-a-Lifetime Experiences Around the World** **Who We Are** The Kentucky Derby, Formula 1 Racing, The Open Championship, Barrett Jackson Auto Auctions at QuintEvents, we are helping people live out their bucket lists. QuintEvents provides people once-in-a-lifetime experiences with our official...

  • Events Coordinator

    3 days ago


    Charlotte, United States teamworkonline Full time

    Position:                                Events CoordinatorDepartment:                        Stadium Operations: Event Operations/ ManagementReporting Relationship:   Supervised by Live Events ManagerStatus:                       ...

  • Events Coordinator

    1 week ago


    Charlotte, United States AEG Full time

    In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.Position:Events Coordinator Department: Stadium Operations: Event Operations/ Management Reporting Relationship:Supervised by Live Events Manager Status:Full-Time (Non-Exempt) Position Summary...

  • Events Coordinator

    3 days ago


    Charlotte, North Carolina, United States teamworkonline Full time

    Position: Events CoordinatorDepartment: Stadium Operations: Event Operations/ ManagementReporting Relationship: Supervised by Live Events ManagerStatus: Full-Time (Non-Exempt) Position SummaryThis position is responsible for planning and coordinating Live Events and non-gameday private and internal events at Bank of America Stadium. This position will...


  • Charlotte, North Carolina, United States PriceSenz Full time

    Job DescriptionJob DescriptionThe Event Specialist is responsible for assisting the Events and Sponsorship Manager with planning, organizing, and coordinating events to ensure they run smoothly and successfully. This role involves coordinating all aspects of event management, from initial planning stages to execution and post-event evaluation. The Event...

  • Events Coordinator

    2 weeks ago


    Charlotte, United States Jones Lange Lasalle, Inc. Full time

    JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most Events Coordinator, Coordinator, Hospitality, Client Relations, Management, Property Management


  • Charlotte, United States Crescent Event Productions Full time

    Job DescriptionJob DescriptionSUMMARY:We are currently seeking a qualified and motivated Talent & Logistics Coordinator to work closely with the Director of Talent & Logistics to oversee the talent acquisition and scheduling of freelance and full-time personnel. The ideal candidate should possess excellent coordination and communication skills as well as...


  • Charlotte, United States Huber Engineered Woods Full time

    Job Summary Position Summary and Succeeding in this Role As the Educational Event Coordinator, you play a critical role in maintaining HEW's position as a thought leader in high performance building. The ideal candidate will have a passion for curating events that focus on education and community building across a diverse set of stakeholders. Key factors for...