Leasing Coordinator

3 days ago

Chicago, United States Mack & Associates, Ltd. Full time

Are you a detail-oriented and proactive professional looking to make a significant impact in the commercial real estate industry? A prestigious real estate company is seeking a dedicated Leasing Coordinator to join the dynamic team. In this vital role, you will support the Leasing department and ensure exceptional service for prospective customers while maintaining accurate information across various leasing platforms. This role offers a competitive salary of $70-80k plus bonus, depending on experience.


Key Responsibilities of the Leasing Coordinator:

  • Maintain and update accurate information for property listings and vacant spaces on leading leasing platforms such as CoStar and VTS
  • Ensure all listing data is current, comprehensive, and effectively presented to attract potential tenants
  • Manage the execution process for landlord agreements, ensuring all required signatures and approvals are obtained in a timely manner
  • Input documents into Lease Data Global for lease abstraction and billing purposes, ensuring accuracy and completeness
  • Design and maintain detailed floorplans for available properties, ensuring they are visually appealing and accurately represent the space
  • Edit and update marketing flyers and leasing presentations to effectively showcase available properties and attract potential tenants
  • Draft a variety of documents, including proposals, commission agreements, NDAs, ROFOs, and other notices, using standardized templates
  • Ensure all documents are meticulously prepared, reviewed, and submitted within specified timelines
  • Monitor the marketing budget, ensuring all expenditures are tracked and stay within allocated limits
  • Assist with the preparation of leasing reports, including quarterly deal summaries, tour tracking, and monthly activity reports, providing insights and analysis as needed
  • Oversee billing issues related to leasing and marketing expenditures, ensuring all charges are accurate and resolved promptly
  • Collaborate with the finance team to address any discrepancies and ensure timely payments
  • Contribute to the preparation of the annual budget, providing detailed input and analysis to support strategic financial planning
  • Work closely with senior management to ensure budget goals are met and adjustments are made as necessary


Qualifications of the Leasing Coordinator:

  • 2-4 years in administrative support or real estate
  • Bachelor’s degree required
  • Exceptional attention to detail with strong interpersonal and communication skills
  • Proficient in creating and editing marketing materials, with a strong command of Microsoft Office Suite and familiarity with Adobe Illustrator
  • Outstanding organizational and multitasking skills
  • Capable of adjusting to dynamic situations, thinking strategically, and showcasing excellent problem-solving abilities
  • Must exhibit initiative, be proactive, detail-oriented, creative, dependable, and energetic in handling tasks and priorities
  • Demonstrated ability and strong enthusiasm for working collaboratively within and across multiple teams


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