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Director of Finance

2 months ago

Chicago, United States PCMA Full time

A Global Leader in Business Events

PCMA is the leading professional association and engagement platform for the business events industry. Join us to collaborate in an inclusive and creative workplace. We are purpose-driven, working toward social and economic prosperity for the organizations and professionals we serve.


PCMA, PCMA Foundation, and CEMA educate, inspire, and listen, creating meaningful experiences where passion, purpose, and commerce come together. We are the world’s largest community for Business Events Strategists, providing senior-level education, networking, and market intelligence for the global business events industry. Our mission is to drive social and economic progress through business events. Headquartered in Chicago, IL PCMA has 17 North American Chapters, regional communities in APAC, EMEA, and LATAM, and members in 59 countries. The Corporate Event Marketing Association (CEMA), a PCMA subsidiary, advances strategic event marketing and marketing communications for senior-level event marketers and industry professionals. Visit us at pcam.org. We welcome talented, creative, high-energy people who adhere to the highest ethics, believe that hard work can be fun, and are interested in transforming the world through the power of business events.


The Director, Finance Role:

The Director, Finance is accountable for managing accounting operations including, but not limited to: monthly, quarterly, and year-end close, financial statement consolidation and preparation, delegation of tasks among Finance team, review and reconciliation of transactions bookings by Finance team. This position assists Chief Financial Officer with financial reporting, internal and external audit, tax compliance, annual budget preparation and rollout, monthly budget vs actual analysis, margin analysis and rolling forecast, cost control, ERP implementation and integration, PO system implementation, cash and capital assets management. The Director, Finance is the key lead in assisting the CFO with financial support to all departments across the organization as well as the Board of Directors.


Key Accountabilities:

  • Review ledger balances at month-end and analyze any discrepancies and variances.
  • Prepare labor and overhead allocations.
  • Assist with payroll tax compliances and various Federal, State, Foreign tax calculations and reporting.
  • Review journal entries, AR/AP transactions, and trial balances prepared by Finance staff.
  • Prepare monthly trial balances for VP FINANCE review.
  • Ensure accurate and timely processing of financial transactions.
  • Assist with cash flow management and treasury functions.
  • Generate month-end financial reports for CFO timely and accurately.
  • Assist in preparation of annual budget in collaboration with all functional departments.
  • Oversee 1099/1096s and other tax documents preparation as required. Ensure compliance with tax filings, reports, and payments.
  • Assist with financial audit and tax returns preparation in conjunction with PCMA external auditors.
  • Perform financial analysis and any other special projects as needed.
  • Finance lead in managing ERP; maintenance and upgrade of any other financial, budget, and reporting systems.
  • Maintain the integration between ERP and CRM systems. Evaluate business needs for updates and resource allocation.
  • Assist with maintaining Accounting Policies and Procedures. Ensure compliance with PO system for proper levels of authorization in vendor billing and expenditures.
  • Manage AR aging and collection. Allocate resources for prompt collections of customer invoices due.
  • Initiate new accounting and operational procedures to improve efficiency and strive for best practices.


You will bring with you to this role:

  • Bachelor’s degree in accounting or other business-related field
  • CPA certification required
  • 5-7 years or more accounting/Finance experience
  • Excellent computer software and database skills
  • Work requires willingness to work a flexible schedule
  • Extensive knowledge of accounting, accounting systems, financial management, forecasting, planning, budgeting and operational policies and procedures.
  • Strong interpersonal, oral and written communication skills.
  • Ability to coach and empower staff to achieve goals and objectives.


Physical Requirements and Environmental Conditions

  • Ability to perform work utilizing a computer for extended periods of time.
  • Ability to sit for extended periods of time in performing the work.
  • Ability to travel by air or ground transportation as required in performing the work.


PCMA is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.


At PCMA we believe sustainability plays a central role in driving social and economic progress through business events. We are committed to leading our global community forward through the creation of platforms and strategic partnerships, and to strongly influence the growing business case for investments in sustainability, building trust and confidence to shape a future where every event is a catalyst for sustainability progress and inspiration.