Maintenance Administrative Assistant

3 weeks ago

Geismar, United States Insight Global Full time

Job Responsibilities:

  • Assists with preparation and distribution of agendas and presentations, organize, and maintain pre-read materials, maintain speaking engagements calendar.
  • Organizes internal & external meeting logistics, supports department townhalls and leadership team meetings.
  • Lead M&R team document control requirements and work with cross functional teams to ensure file revisions are tracked and updated.
  • Maintains department organization charts, creates, and maintains distribution lists, and monitors e-mail & calendar.
  • Assists with travel arrangements and TEA expenditures.
  • Work with data in Excel, Power BI and reporting software programs for manipulation & comprehension to assist with M&R team reporting and analysis.
  • Assists other departments such as HR and Finance for preparation of correspondence, tracking department compliance and metrics, headcount monitoring, data integrity, etc.
  • Organize and support department-wide events such as townhall, training, lunch and learns, etc.
  • Assist other departments throughout the organization as needed.
  • Perform other duties as assigned.

Required Skills:

  • High school diploma of equivalent
  • 3 – 5 years’ experience in similar positions
  • Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Teams, and SharePoint

Preferred Qualifications:

  • >5 years’ experience in similar positions
  • Ability to effectively communicate both orally and in writing to convey ideas.
  • Previous experience with CMMS/ ERP software such as SAP, JDE, etc.
  • Strong organization skills
  • Experience with Power BI a plus
  • Experience in working in a cross-functional team environment.
  • Manage multiple tasks simultaneously and in a timely manner to meet deadlines.
  • Disciplined self-starter with good organizational skills
  • Work independently or with others as a team to complete assigned projects.

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