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Travel Coordinator

3 months ago

Atlanta, United States Miller Zell Full time

This role would start out 5 days per week in the office. Monday to Friday 8:30 am to 5:30 pm; with some after hours as needed.


POSITION SUMMARY: To provide administrative support in the area of travel coordination, expense processing, and time-keeping for the team members of MZ Installation including Project Managers and Field Installers.

ESSENTIAL JOB FUNCTIONS:

  • Act as the travel agent and communicate with 60+ Field Installers to book their flight, ground transportation and hotel reservations.
  • Handle multiple inbound and outbound calls per day with Crew Members, airline carriers, hotels, and car rental providers.
  • Verify possible alternative transportation for Crews to/from their starting and ending points.
  • Verify accuracy of travel arrangements, correct usage of contracted rates, and max edits.
  • Coordinate with hotels on new bookings, adjustment and cancellations.
  • Make arrangements via Navan according to policies and procedures.
  • Review and submit weekly timesheets and expenses for 60+ Field Installers.
  • Punctuality and regular attendance are required on the job.
  • Nighttime and occasional weekend work is required.


POSITION REQUIREMENTS/QUALIFICATIONS:

Education: High School Diploma

Experience: 1 to 3 years Administrative Support

Special Skills/Qualifications: Microsoft Office, data entry, records maintenance, project coordination skills, strong verbal and written communication skills, high attention to detail, sense of urgency, cognizant and respectful of sensitive and confidential situations, tact, diplomacy, able to interact with wide variety of personalities