Sr. Paralegal SEC/Corporate in-house

6 days ago

Costa Mesa, United States Adams & Martin Group Full time

Join our Corporate Familia If you're looking for a fast-paced, innovative, and welcoming workplace, this could be the perfect fit for you.

What's in it for you?

  • Hybrid work schedule: 2 days a week in the office or fewer depending on the position
  • Competitive pay and bonus
  • Medical, Dental, and Vision Insurance
  • 401(K) Plan with match and immediate vesting
  • Flexible Spending Accounts
  • Vacation, Sick Pay, and 12 Paid Holidays
  • Dog-friendly office
  • Amazing office culture
  • Free food (Dine Out Card) and restaurant discounts
  • Discounts on theme parks, movie tickets, sports events, hotels, and more

Position Purpose: Provide legal support with an emphasis on corporate governance for our company and its related entities. Key responsibilities include overseeing corporate minute books, assisting with SEC reporting, and supporting various corporate legal matters.

Essential Duties and Responsibilities:

  • Create and maintain board/committee minute books and director/officer files
  • Manage key corporate governance documents and policies
  • Plan and prepare for annual shareholder meetings
  • Handle stockholder matters and equity documentation
  • Prepare and file select SEC documents and ensure compliance
  • Implement and maintain corporate compliance calendar
  • Maintain corporate records retention program
  • Support corporate compliance and policy training
  • Research and analyze corporate governance issues
  • Manage all aspects of legal holds
  • Maintain reporting on litigation and prelitigation matters
  • Report claims to insurance and manage communications

Qualifications:

  • Associate degree or equivalent required, BA preferred
  • Minimum 5+ years' experience as a paralegal specializing in corporate/SEC matters, preferably in retail/hospitality/restaurant industry
  • In-house paralegal experience highly desirable
  • Paralegal certificate from an accredited program required

Other Details:

  • Pay Type: Salary
  • Min Hiring Rate: $90,000.00
  • Max Hiring Rate: $120,000.00

If you're ready to bring your expertise and passion for corporate governance to a vibrant and supportive team, apply today and join us in making a difference

Desired Skills and Experience

Education and/or Experience:
Associate degree or equivalent required, BA degree preferred. Minimum 5+ years' experience as a paralegal specializing in corporate/SEC matters required, preferably in retail/hospitality/restaurant industry. In-house paralegal highly desirable.
License/Certifications:
Paralegal certificate from an accredited program required.

To perform this job successfully, an individual must be able to satisfactorily perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. The requirements listed below are representative of the education and/or experience required.

Essential Duties and Responsibilities:
Collaborates with and provides guidance and assistance to the Legal department on litigation and corporate governance matters. This may include, but is not limited to, the following:
* Create and maintain board/committee minute books and director and officer files.
* Manage and maintain all key corporate governance documents and policies.
* Manage planning and preparation of annual shareholder meeting, including preparation and distribution of proxy materials and related documents and filings; director and officer questionnaires, related party transactions, proxy cards, script, voting and internal websites; directing activities of transfer agent and other vendors.
* Manage all aspects of the preparation and distribution of materials for Board of Directors and Committee meetings, including preparation and drafting of agendas, meeting minutes, routine resolutions, written consents, and related administration and record keeping.
* Manage stockholder matters including maintaining detailed file sharing system of equity documentation; assistance with administration of equity plan; assistance with insider trading process; preparation, review, coordination and filing of reports of beneficial ownership for officers and directors on forms 3, 4 and 5; manage relationship with transfer agent.
* Prepare and file select SEC documents (e.g. Section 16 filings, 8k filings and support for 10-K and 10-Q filings) and ensure compliance with NASDAQ and transfer agent rules.
* Implement and maintain corporate compliance calendar and other policies and protocols; calendar and monitor deadlines.
* Own and maintain corporate records retention program; serve as custodian of corporate records; interfaces with internal and external auditors on corporate recordkeeping.
* Own and maintain corporate authority structure, including delegations of authority and powers of attorney.
* Implement and maintain compliance related policies and processes and provides support for policy training, enforcement and compliance.
* Research and analyze corporate governance issues; monitor new and developing corporate governance related trends and best practices; track industry precedent; peer benchmarking; develops, maintain charters, policies, procedures and guidelines; maintain internal knowledge-sharing resources with up to date, accurate and organized documentation and archives.
* Manage all aspects of legal holds, including identifying subjects of legal holds and the records categories of they may have, sending hold notices and following up to retrieve and save any categories of records that may be maintained by the individuals, and ensuring the records are maintained and saved in an organized manner that is compliant with all document retention obligations.
* Maintain reporting on litigation and prelitigation matters that tracks key metrics, including key facts, case status, settlement posture, settlement amounts, etc.
* Reporting claims to insurance and managing the communication with insurance providers about claims, as needed.
* Serve as an ambassador for the Legal function, builds rapport and open and honest working relationships with all levels of employees.
* Other activities, duties or responsibilities that are assigned

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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