Office Services Coordinator

4 weeks ago


Charlotte, United States Net2Source Inc. Full time

Job Title: Office Services Coordinator

Location: 1120 South Tryon Str, Charlotte, NC 28203

Duration: 2 Months (Contract to hire based upon performance)

Shift: M-F: 8AM-5PM

Summary

  • As an Office Services Coordinator you will perform administrative activities including opening, sorting, and routing of incoming and makes preparations for outgoing correspondence, post, mail and packages; coordinates special mailings.
  • You will coordinate the receipt, storage, and issuance of stationary, and office supplies and lead all aspects of periodic inventories and reorders items.
  • You are also the first point of contact for internal facilities issues and does the logging of maintenance and cleaning for office/location services.


Responsibilities

  • Receive and direct incoming calls and visitors to appropriate personnel.
  • Tackle routine issues and problems accordingly.
  • Assist Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other shared areas.
  • Request building and/or equipment.
  • Provide back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail, and arranging messenger.
  • Troubleshoot regarding missed deliveries.
  • Schedule and coordinate meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
  • Coordinate the accurate maintenance of office equipment to include copiers, phone systems and printers (color and B&W) - tackle minor equipment problems independently.
  • Oversee the correct maintenance of off-site storage records (tape back-up and hard copy) - provide mentorship to Concierge on company document retention policies and procedures.
  • Supervise relationships with vendors that provide services and goods to the office.
  • Assist in the completion of the office Business Continuity plan.
  • Follow basic work routines and standards in application of work.
  • Impact through defined duties, and methods and tasks are described in detail.
  • Deliver your own output by following defined procedures / processes under close supervision and mentorship.
  • Use interpersonal skills to exchange straightforward information.
  • Draft reports and correspondence and answer common inquiries or complaints from clients, co-workers, and/or supervisors.

Qualification:

  • Years’ Experience Required: 1+ of related experience
  • Education Requirements: HSD or GED
  • Systems/Software Proficiencies: Microsoft Office Suite

Top 5 Must have Skills:

  • Customer service/concierge oriented
  • Intermediate skills with Microsoft Office software (Excel, Word, PowerPoint, and Outlook).
  • Ability to comprehend and interpret instructions and ask clarifying questions to ensure understanding.
  • Implement existing procedures to address straightforward problems; has limited opportunity to exercise discretion.
  • Ability to thrive in a fast-paced work environment.



  • Charlotte, United States Net2Source Inc. Full time

    Job Title: Office Services Coordinator Location: 1120 South Tryon Str, Charlotte, NC 28203 Duration: 2 Months (Contract to hire based upon performance)Shift: M-F: 8AM-5PM SummaryAs an Office Services Coordinator you will perform administrative activities including opening, sorting, and routing of incoming and makes preparations for outgoing correspondence,...

  • Office Coordinator

    2 weeks ago


    Charlotte, United States Carter Lumber Company, Inc. Full time

    A Carter Lumber Office Coordinator is responsible for entering and generating purchase orders, receiving, and providing excellent service to customers and stores. This is accomplished by having constant communication with personnel and stores to ensu Office Coordinator, Coordinator, Construction, Business Services, Office

  • Office Coordinator

    2 weeks ago


    Charlotte, United States Carter Lumber Inc Full time

    A Carter Lumber Office Coordinator is responsible for entering and generating purchase orders, receiving, and providing excellent service to customers and stores. This is accomplished by having constant communication with personnel and stores to ensure orders are completed accurately and timely. A strong belief in the mission and goals of the company are...

  • Office Coordinator

    3 days ago


    Charlotte, United States Addison Group Full time

    Job DescriptionJob DescriptionRole: Office CoordinatorType: Direct Hire Location: Charlotte, NCSummaryThrive in a fast-paced environment as a highly organized and detail-oriented Office Coordinator, providing exceptional support to leadership and driving operational excellence. You will wear many hats, handling a variety of administrative, human resources,...


  • Charlotte, United States Atlantic Retail Properties Full time

    Atlantic Retail Properties is looking for a responsible and dedicated Office & Broker Coordinator to perform administrative, clerical, and support tasks in our Charlotte office. Duties of the role include providing support to our brokers and marketing team, assisting in daily office needs and assisting with the office's general administrative duties. Job...


  • Charlotte, United States Atlantic Retail Full time

    Atlantic Retail Properties is looking for a responsible and dedicated Office & Broker Coordinator to perform administrative, clerical, and support tasks in our Charlotte office. Duties of the role include providing support to our brokers and marketing team, assisting in daily office needs and assisting with the office's general administrative duties. Job...


  • Charlotte, United States Atlantic Retail Full time

    Atlantic Retail Properties is looking for a responsible and dedicated Office & Broker Coordinator to perform administrative, clerical, and support tasks in our Charlotte office. Duties of the role include providing support to our brokers and marketing team, assisting in daily office needs and assisting with the office's general administrative duties. Job...


  • Charlotte, United States Atlantic Retail Full time

    Atlantic Retail Properties is looking for a responsible and dedicated Office & Broker Coordinator to perform administrative, clerical, and support tasks in our Charlotte office. Duties of the role include providing support to our brokers and marketing team, assisting in daily office needs and assisting with the office's general administrative duties. Job...


  • Charlotte, United States RiteRug Flooring Full time

    Rite Rug has been one of the top, privately owned flooring companies, since 1934! We are looking for a motivated, detail oriented, Service Coordinator to join our team! If you are looking for a company where you are part of family, then Rite Rug is the place for you! $40,000 to $45,000 based on experience. Job Summary: Manage customer service appointments...


  • Charlotte, United States Atrium Health Full time

    Overview Job Summary Responsible for the implementation of a customer service program to enhance patient and family satisfaction. Performs duties of moderate to high complexity, judgment and scope. Liaison between patient, family members, the healthcare team and other support services providers. Serves as a patient advocate, facilitates actions to expedite...


  • Charlotte, United States Atrium Health Full time

    Overview Job Summary Responsible for the implementation of a customer service program to enhance patient and family satisfaction. Performs duties of moderate to high complexity, judgment and scope. Liaison between patient, family members, the healthcare team and other support services providers. Serves as a patient advocate, facilitates actions to expedite...


  • Charlotte, United States Atrium Health Full time

    Overview Job Summary Responsible for the implementation of a customer service program to enhance patient and family satisfaction. Performs duties of moderate to high complexity, judgment and scope. Liaison between patient, family members, the healthcare team and other support services providers. Serves as a patient advocate, facilitates actions to expedite...


  • Charlotte, United States Atrium Health Full time

    Overview Job SummaryResponsible for the implementation of a customer service program to enhance patient and family satisfaction. Performs duties of moderate to high complexity, judgment and scope. Liaison between patient, family members, the healthcare team and other support services providers. Serves as a patient advocate, facilitates actions to expedite...


  • Charlotte, United States Northwood Office Full time

    Charlotte-based Northwood Office was established by Northwood Investors – a privately held, global real estate investment and management firm – to provide a complete approach to fulfilling office space needs. Offering best-in-class services in commercial development, leasing and property management, Northwood Office creates and sustains work environments...


  • Charlotte, United States Banfield Pet Hospital Full time

    OFJOBPURPOSE ANDFUNCTION:The Client Service Coordinator ("CSC")drives the flow of clients and pets through the hospital, maximizes theproductivity of the veterinary medical team (in terms of numbers of clients andpets), ensures goodcommunication with Client Service, Coordinator, Service, Hospital, Client, Animal Care, Retail, Skills


  • Charlotte, United States Atrium Health Full time

    Overview Job Summary The LifeShare Carolinas Family Services Coordinator (FSC) is responsible for ensuring that potential donor families make an informed decision regarding organ, tissue and eye donation, providing emotional support for potential donor families, and assists with donor family services projects and hospital development activities. The FSC I...


  • Charlotte, United States Great Lakes Petroleum Full time

    Job DescriptionJob DescriptionDescription:Research and book travel arrangements including air, hotel, and ground transportation for company employees.Coordinate with hotel representatives to ensure truck parking is available for company drivers.Coordinate with the CEO and Sales Managers for customer outings/appreciation events.Manage company condo schedule...


  • Charlotte, United States Paul Mitchell Schools Full time

    Paul Mitchell The School Charlotte is seeking a qualified Service Desk Coordinator to join our family! With over one hundred schools nation-wide, Paul Mitchell Schools is growing faster than ever. Our "One Size Fits All" and "Be Nice" culture creates a uniquely wonderful learning environment that attracts the most qualified staff team members who always put...


  • Charlotte, United States Paul Mitchell Schools Full time

    Job DescriptionJob DescriptionPaul Mitchell The School Charlotte is seeking a qualified Service Desk Coordinator to join our family! With over one hundred schools nation-wide, Paul Mitchell Schools is growing faster than ever. Our "One Size Fits All" and "Be Nice" culture creates a uniquely wonderful learning environment that attracts the most qualified...


  • Port Charlotte, United States Nory's Dentistry Full time

    **About us** Nory's Dentistry is a small business in Port Charlotte, FL. We are professional, agile, innovative and our goal is to At Nory Dentistry, we are committed to delivering high-quality dental care in a welcoming and comfortable environment. Our team of dedicated professional values patient satisfaction above all else and strives to create a...