Office Administrator

3 days ago

Bridgewater, United States UBT Full time

About Us

Universal Business Team (UBT) is a dynamic, fast-paced global consulting organization dedicated to empowering family-owned businesses worldwide. With a presence in multiple countries, we provide our clients with an unparalleled range of business advisory services, coaching, consulting, and training programs designed to drive growth and success. Our mission is to deliver innovative solutions that enable businesses and families to thrive.


The Opportunity

We are looking for a dedicated and detail-oriented Office Administrator to join our dynamic team at our New Jersey Head Office. In this key role, you will manage office operations and provide vital support to our consulting and advisory teams, as well as our People and Culture team.


As the Office Administrator, you will play a pivotal role in ensuring smooth day-to-day operations, fostering an organized and efficient work environment, and contributing to the success of our organization



Why Join Us?

  • Be part of a global organization that values innovation and continuous improvement.
  • Collaborate with a team of professionals dedicated to making a difference for our clients.
  • Work on diverse and impactful projects that keep you challenged and engaged.


What We’re Looking For:

We are seeking a proactive and dedicated Office Administrator to oversee daily office operations, drive efficiency, and provide top-notch administrative support across multiple departments. The ideal candidate will bring strong leadership skills, excellent communication abilities, and a talent for multitasking in a fast-paced, dynamic environment.


If you are a motivated professional eager to make a meaningful impact while managing the essential functions of a thriving office, we invite you to apply for this exciting opportunity. Become an integral part of our dynamic team and help shape the success of our organization


Our Mission and Values

Vision: We empower people, at both work and home, so they create continuous and meaningful prosperity and well-being for the communities and economies in which they live.


Mission: To be trusted and relevant to the people and communities we serve so they enable their families, businesses, and communities to thrive.


Our Values

Serve – We think customer first. We add value to their business.

Integrity – Our word is our bond, and every commitment is without compromise.

Respect – We work collaboratively and consistently strive to improve for the greater good.

Teamwork – We break down barriers and work as one.


Position Summary

Customer & Stakeholders

  • Maintain constructive relationships with key personnel, customers, suppliers, and subcontractors
  • Assist Manager in day-to-day coordination and management of business operational activities.
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.


Process

Manage the following administrative tasks for departmental team:

  • Assist in the preparation of regularly scheduled reports.
  • Update and maintain office policies and procedures.
  • Ensure the office is kept up to standards.
  • Ensure the office is stocked with office supplies/food arrange lunches as required.
  • Secondary “eyes and ears” in office.
  • Sit at front desk and manage all deliveries.
  • Act as the point of contact for internal and external clients.


  1. Drive continuous improvement to all areas of the business, systems, and process.
  2. Coordinate and manage project tasks to ensure project delivery within allocated budget and timeline.
  3. Ensure compliance with company standards and procedures.
  4. Evaluate current operational performance and provide plan for improvements.
  5. Follow standard operating procedures for efficient business operations.
  6. Maintain clear and accurate operations documents/procedures for reference and purposes.


People Management

Incumbent has no direct reports. Nevertheless, they must be able to demonstrate ability to influence decisions/actions through provision of value-added inputs into the organization’s business


Environment, Health, & Safety

  • Comply with the EH&S Policy and applicable regulatory and company EH&S rules and requirements.
  • Perform an assessment of risk of his/her work activities, taking corrective action and preventative actions as necessary.
  • Participate in EH&S training programs and take personal responsibility for own safety.
  • Actively support the organization’s efforts to meet or exceed EH&S goals and plans.


Regular Tasks


Office Management: ensuring the office is organized and prepared for employees, management, and visitors each day.


Supplies: Keep stock of regularly required office supplies and stored orderly, organized for employees, management use as required.


Boardrooms: Keep good order and ready for use. Facilities: ensuring the appliances are in good condition and ease of staff use.


Office Events: collaborate, assist, and support team with events in the office, team building activities.


Coordinate Visitor requirements, menus, travel, accommodation as required. Have visitor gift pack ready. Deliveries: Accept/Receive and Distribute USPS and Courier packages received at the office.

Coordinate Pickup of outgoing shipments.


People & Culture Support

Support Management EA with tasks required by Global and Management.

Requested team gifts throughout year, new employee setups (i.e., new computers

with Intune)

Provide support in Onboarding new hires, onboarding packs, office keys, office tours if required. As necessary support in Offboarding, collecting UBT material from exiting employees.

Assisting Management team with staff events and celebrations such as birthdays, work anniversaries.


Consulting & Advisory Team Support: Support with in- office events, and shipping/receiving Training materials. This includes setting up boardrooms with needed supplies ahead of events, serving hot drinks/snacks as required, arranging catering as required, communicating with our clients to ensure they are cared for and have what they need.


Precinct Offering: Managing room and desk rental at the office (“Precinct”) via the Precinct website once this offering is in place in North America. Ensuring customers have needed access to the office and are taken care of during their stay at the Precinct, in addition to time tracking and overseeing room/desk charges to clients.


Expected Experience & Education

  • Proven experience as an administrative assistant or office admin assistant.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • High School degree: additional qualification as an administrative assistant or Secretary are desirable.

  • Office Administrator

    6 days ago

    Bridgewater, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionWe are looking for a Administrative Assistant for an immediate hire opportunity in Hillsborough, NJ ! If you are looking to continue your career within an administrative role, this is the ideal chance for you!Schedule:9:30am - 6:00pmCompetitive Compensation Offered!$17-18/hrResponsibilities:Data entryAnswer telephone...

  • Administrative Coordinator

    3 days ago

    Bridgewater, Massachusetts, United States Wellpath Full time

    About the RoleWe are seeking a highly skilled Administrative Assistant to join our team at Wellpath. This role plays a crucial part in maintaining the department's workflow through various administrative and clerical tasks.The successful candidate will be responsible for managing the database system, procuring office supplies, handling typing and filing...

  • Executive Administrative Specialist

    5 days ago

    Bridgewater, Massachusetts, United States Town of Bridgewater, MA Full time

    **Job Summary**The Town of Bridgewater, MA seeks an exceptional Executive Administrative Specialist to provide high-level administrative support to the Town Manager's office. This role involves ensuring smooth operations and effective communication between departments, officials, and the public.Key Responsibilities:Serve as primary contact for internal and...

  • Administrative Assistant

    5 days ago

    Bridgewater, Massachusetts, United States Kingsway Regional School District Full time

    Job Summary:Kingsway Regional School District seeks a highly skilled and organized individual to fill the role of Secretary. As a key member of our administrative team, you will provide exceptional support to the principal, office staff, and faculty while maintaining a safe and efficient office environment.Key Responsibilities:Answer and direct phone calls,...

  • Administrative Support Specialist

    3 days ago

    Bridgewater, Massachusetts, United States Recovery Solutions Full time

    About UsWe are a mission-driven organization with a people-first culture, dedicated to making a difference in the lives of the underserved. Our team is comprised of caregivers who are passionate about providing hope and healing to those who need it most.Job DescriptionThe Administrative Assistant plays a crucial role in maintaining the department's workflow...

  • Office Operations Coordinator

    6 days ago

    Bridgewater, Massachusetts, United States Structural Technologies LLC Full time

    In this Division Administrative Assistant role, you will be responsible for assisting daily operations with accountability for travel coordination, accounts payable, data entry, electronic document control and overall division administrative responsibilities.Support administrative operations in various systems, including Salesforce and ProcoreMaintain common...

  • Administrative Assistant

    3 days ago

    Bridgewater, United States Custom Staffing Full time

    Job DescriptionJob DescriptionOur client, a commercial cleaning services company located in Bridgewater, NJ is seeking a Legal Assistant to join their team. This is a long-term temp position.The work schedule is Monday – Friday, 8am – 5pm.The pay rate range is $30.00 - $35.00 per hour and depends on experience.Responsibilities for Legal AssistantProvide...

  • Office Operations Coordinator

    4 days ago

    Bridgewater, Massachusetts, United States Recovery Solutions Full time

    Why Choose UsWe celebrate diversity and are committed to creating an inclusive environment for all employees. We believe that everyone has a unique set of skills and experiences that make them valuable contributors to our organization.If you're excited about a role but your experience doesn't seem to align perfectly with every element of the job description,...

  • Administrative Operations Specialist

    5 days ago

    Bridgewater, Massachusetts, United States Wellpath Full time

    Company OverviewWe are a people-first organization dedicated to delivering compassionate and personalized care to our patients. Our team of caregivers is committed to making a difference in the lives of those we serve.Job DescriptionThe Administrative Assistant will play a critical role in supporting the department's operations by performing a wide range of...

  • Office Coordinator

    5 days ago

    Bridgewater, Massachusetts, United States Kingsway Regional School District Full time

    About the Role:We are seeking a detail-oriented and customer-focused individual to join our team as a Secretary. In this role, you will be responsible for providing exceptional support to the principal, office staff, and faculty while maintaining a safe and efficient office environment.Key Responsibilities: Answer and direct phone calls, take messages, and...

  • Medical Office Administrator

    2 days ago

    East Bridgewater, Massachusetts, United States Brockton Hospital Full time

    Job SummaryWe are seeking a skilled Medical Office Coordinator to join our team at Brockton Hospital. The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and prioritize tasks in a fast-paced environment.Key ResponsibilitiesAnswer and screen all telephone calls, documenting messages as...

  • Administrative Assistant

    3 days ago

    Bridgewater, United States Recovery Solutions Full time

    Compensation Range $25 - $27 / hour You Matter • Make a difference every day in the lives of the underserved • Join a mission driven organization with a people first culture • Excellent career growth opportunities Join us and find a career that supports: • Caring for overlooked, underserved, and vulnerable patients • Diversity, equity, inclusion,...

  • Administrative Operations Specialist

    2 days ago

    Bridgewater, Massachusetts, United States Town of Bridgewater Full time

    About the Role:We are seeking an exceptional Administrative Operations Specialist to join our team at the Town of Bridgewater. This is a unique opportunity to work closely with the Town Manager's office, providing high-level administrative support and contributing to the smooth operation of our town.Key Responsibilities:Provide exceptional customer service,...

  • Administrative Assistant

    13 hours ago

    Bridgewater, United States Coneco Engineers & Scientists Full time

    Job DescriptionJob DescriptionConeco Engineers and Scientists is seeking an Administrative Assistant to join our team in-office. This individual will play a crucial role in supporting the daily operations of the office and ensuring a smooth workflow.The ideal candidate is a high-energy professional with excellent organizational skills, keen attention to...

  • Town Manager's Office Assistant

    6 days ago

    Bridgewater, Massachusetts, United States Town of Bridgewater, MA Full time

    **About the Role**The Town of Bridgewater, MA is seeking an experienced Town Manager's Office Assistant to provide administrative support to the Town Manager's office. This role involves managing complex projects, coordinating events, and maintaining accurate records.Key Responsibilities:Coordinate projects, programs, and initiatives by setting timelines,...

  • Town Manager's Office Coordinator

    2 days ago

    Bridgewater, Massachusetts, United States Town of Bridgewater Full time

    Job Summary:The Town of Bridgewater invites applications for the position of Town Manager's Office Coordinator. As a key member of our team, you will provide administrative support to the Town Manager's office, ensuring seamless operations and effective communication with internal and external stakeholders.Main Responsibilities:Manage calendars, coordinate...

  • Network and Systems Administrator

    1 week ago

    Bridgewater, United States Hamamatsu Full time

    Hamamatsu Corp. is looking for a Systems Administrator to join our team in our Bridgewater, NJ office. The Systems Administrator will act as the security guard for our system. This role maintains upgrades, maintenance, and any installations needed for our employees. The System Administrator will educate our employees and act as the first point of contact...

  • Administrative Support Specialist

    8 hours ago

    Bridgewater, Massachusetts, United States Priority Wire & Cable Full time

    Key ResponsibilitiesAs a Warehouse Administrative Clerk, your primary duties will include:Data Entry and Record Keeping: Prepare and maintain accurate records, reports, and documents.Communication and Coordination: Facilitate communication between departments, coordinate tasks, and resolve issues efficiently.Supply Chain Management: Ensure the smooth...

  • Medical Office Professional

    5 days ago

    Bridgewater, Virginia, United States Favorite Healthcare Staffing Full time

    Job OverviewA leading healthcare facility in Bridgewater, Virginia is seeking a skilled Medical Assistant to join their team on a full-time basis.Key ResponsibilitiesProvide exceptional patient care and administrative supportConduct medical screenings, administer medications, and perform various clinical tasksAssist with wellness programs, drug screens, and...

  • Medical Office Coordinator

    2 days ago

    Bridgewater, United States Brockton Hospital Full time

    Signature Healthcare is Southeastern Massachusetts’ premier local provider of quality, personalized medical services. We are comprised of the award-winning not-for-profit Signature Healthcare Brockton Hospital; Signature Medical Group (SMG), a multi-specialty physician group of more than 150 physicians practicing in 18 ambulatory locations. We believe our...