Personal Assistant

4 weeks ago

Long Beach, United States Skylus Organization Full time
The Skylus Organization is the personal office of Mr. Jay Skylus.
As the personal assistant, you will be responsible for assisting your principal in his business ventures and personal life. This is a full-time on-site opportunity in Long Beach, California. The assistant is a generalist who serves as the primary point of contact for the principal. The most successful candidates will have strong verbal and written communication skills, demonstrate extreme professionalism, and have significant real-world experience supporting extremely high performance individuals. You will use your expertise, diligence, “can do” attitude, and organizational skills to leverage your principal's time. You have a high degree of emotional intelligence and excellent interpersonal skills.
The administrative work involves exposure to highly sensitive, confidential, and/or classified information requiring confidentiality, tact, and discretion. Trustworthiness is a firm requirement.Travel is required of the Personal Assistant when requested by the principal.
The company will provide all equipment, including an iPhone and laptop.
Responsibilities & QualificationsStrong organizational and time management skillsServe as the primary point of contact for all matters pertaining to the principal, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect principal's preferences.Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the principal and staff, demonstrating leadership to maintain credibility, trust, and support with the executive management team.Invest in building long-lasting relationships both externally and internally as a key representative of the principal.Relentlessly manage the principal's time. Organize and maintain the calendar, appointments, action items and support the principal by informing him of all commitments and responsibilities. Follow up on behalf of the principal when appropriate.Work closely with the principal to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the principal updated.Anticipate principal's needs in advance of meetings, conferences, etc.Arrange travel, travel plans, itineraries, agendas, visas and accommodation and ensure that all relevant documents are available for travel related activities. Travel with the principal, as requested.Research, compile, organize, graph, and accurately portray information.Plan and coordinate Executive Team meetings, retreats, staff meetings, and events, as assigned.Willingness to fulfill any other responsibilities and tasks for the principal, as requested.Bachelor's degree or equivalentAbility to handle multiple tasks while staying organizedAbility to travelProficiency in Microsoft Office and G SuiteExceptional organizational skills and impeccable attention to detailAbility to complete a high volume of scheduling, event coordination, tasks, and projectsAbility to react with appropriate levels of urgency to situations and events that require quick response or turnaroundAbility to work in an in-office settingGeneral availability (nights/weekends) to support the CEO; on call.Frequent domestic travel may be required; occasional international travel
BenefitsThis position is an outstanding opportunity for a highly-motivated assistant to assume a pivotal role for a fast-growing, highly-respected principal.Performance-based promotions and/or bonuses, no minimum time requirement for promotions.Health, dental, vision.Vacation, PTO, and holidays.Stock incentives.
Travelup to 50% travel required
ITAR REQUIREMENTTo conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.
BENEFITSMedical, Dental, Vision, Paid Time Off, Bonus Potential, Stock Incentives, Performance-Based Promotions
SCHEDULEWeekdays; weekends as necessary
EQUAL OPPORTUNITY EMPLOYEREmployment with Aevum is governed by qualifications, competence, and merit. Employment will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

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