Executive Administrative Assistant
1 month ago
About Social Practice
Social Practice is a vibrant social media content marketing agency passionate about telling stories that drive meaningful growth for our clients. We specialize in managing and optimizing social media, paid media, email campaigns, influencer marketing, and blogs, focusing on medical and dental practices in the aesthetics space.
As a faith-based company, we are inspired to create impactful partnerships that lead to measurable results. Guided by our core values—Leadership, Excellence, Communication, Accountability, and Wellness—we strive to deliver innovative strategies that empower our clients and uplift our team.
Role Overview
The Executive Assistant plays a critical role in ensuring the CEO’s priorities are met and deadlines are achieved, all while maintaining a meticulous standard of excellence. This role involves managing the CEO’s schedule, communications, and administrative tasks to allow her to focus on strategic priorities. The Executive Assistant must exhibit exceptional attention to detail, proactive problem-solving, and an unwavering commitment to meeting business needs.
Key Responsibilities
CEO Support
- Manage the CEO’s email, calendar, and travel arrangements.
- Schedule meetings and ensure timely communication responses.
- Act as a gatekeeper, anticipating needs and aligning schedules with business priorities.
Team Administrative Support
- Coordinate travel arrangements for team events, including out-of-town photoshoots.
Office Administration
- Order office supplies and snacks.
- Plan and coordinate office events.
- Manage gift orders and book conference rooms as needed.
Accounting Assistance
- Process and track client invoices to ensure timely payment.
- Follow up on overdue invoices as required.
Hiring & Onboarding
- Post job descriptions, review resumes, and schedule interviews.
- Complete background checks and assist with onboarding tasks like setting up direct deposits and training schedules.
Marketing Support
- Assist in creating marketing materials for conferences and events.
- Develop social media content and order branded materials.
Podcast Coordination
- Manage podcast logistics, guest schedules, and episode descriptions.
- Post episodes on relevant platforms to ensure seamless distribution.
Sales Assistance
- Support CEO with email templates, prospecting workflows, and social media audits.
- Manage HubSpot workflows and prospecting spreadsheets.
Process Development
- Continuously refine processes to enhance operational efficiency.
- Develop new procedures aligned with business growth.
Qualifications & Skills
- Bachelor’s Degree in business administration, communications, marketing, management, or a related field.
- 3-5 years of experience in an administrative role, preferably with high-end clientele.
- Strong verbal and written communication skills.
- Ability to thrive under pressure and manage multiple tasks effectively.
- Exceptional attention to detail and organizational skills.
- Proficiency in office tools (Microsoft Office, Google Workspace) and project management systems (Monday.com, Notion, HubSpot).
- Discretion in handling sensitive information.
- Problem-solving and adaptability in dynamic work environments.
- Customer service orientation and team collaboration skills.
- Mastery in time management to meet strict deadlines.
Compensation & Benefits
- Contract position: 20-25 hours per week.
- Hourly pay: $20-$35, based on experience and references.
- Remote or in-office work from Dallas, TX.
- Flexible hours, Monday-Friday (tasks must align with business hours: 8 AM-6 PM CST).
- Access to professional development and company resources.
Opportunities for Advancement
- Potential to grow into a full-time role supporting the CEO.
- Opportunities to expand into HR or leadership positions as the company scales.
Reporting Structure
- Reports directly to the CEO.
- Collaborates with the Operations Manager and team members to ensure seamless operations.
Location
- Remote or in-office at 6060 N. Central Expressway, Suite 500, Dallas, TX 75206.
- Full-time team members work in-office on Tuesdays and Thursdays and remotely on other days.
Application Instructions To apply, email your resume with a professional photo, cover letter, and any relevant documents to mary@social-practicetx.com. In your cover letter, highlight your experience and explain why you are an excellent fit for this role.
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