Maintenance Purchase Order Clerk

3 weeks ago


Jacksonville, United States Lomanco Full time

Position Overview:

The Maintenance Purchase Order Clerk will be responsible for managing the procurement process efficiently and accurately.  This role involves creating, processing, and tracking purchase orders, ensuring timely delivery of goods and services, and maintaining clear communication with vendors and internal stakeholders.  The ideal candidate will have strong organizational skills, attention to detail, and the ability to thrive in a fast-paced environment.


Key Responsibilities:

  1. Purchase Order Processing: Generate, review, and process purchase orders for plant supplies, maintenance supplies, equipment parts, and services in accordance with company policies and procedures.
  2. Vendor Communication: Interact with vendors to obtain quotes, negotiate pricing, and ensure timely delivery of maintenance items.  Maintain positive relationships with vendors to facilitate smooth transactions.
  3. Inventory Management: Monitor inventory levels of plant supplies, maintenance supplies and parts, and place orders as needed to prevent stockouts or overstock situations.  Conduct periodic inventory checks to reconcile physical inventory with records.
  4. Documentation: Maintain accurate records of all purchase orders, receipts, and invoices. Ensure proper documentation and filing to support auditing and financial reporting requirements.
  5. Budget Monitoring: Assist in monitoring the budget by tracking expenses, identifying cost-saving opportunities, and reporting any discrepancies or variances.
  6. Cross-functional Collaboration: Collaborate with plant and maintenance staff and other departments to fulfill purchase requests efficiently and effectively.  Communicate any issues or delays in procurement to relevant stakeholders.
  7. Process Improvement: Identify opportunities to streamline the procurement process and improve efficiency.  Make recommendations for process enhancements and contribute to the implementation of best practices.
  8. Compliance: Ensure compliance with company policies, procedures, and regulatory requirements related to procurement and purchasing activities.


Qualifications and Skills:

  • High school diploma or equivalent; additional education or certification in procurement or supply chain management is a plus.
  • Proven experience as a purchase order clerk, procurement assistant, or similar role.
  • Strong organizational and multitasking abilities, with excellent attention to detail.
  • Requires strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, etc.). Experience with purchasing software or ERP systems is a plus.
  • Effective communication skills, both verbal and written, with the ability to interact professionally with internal teams and external vendors.
  • Ability to prioritize tasks and work effectively under pressure.
  • Familiarity with inventory management principles and practices.



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