Contract Specialist

2 weeks ago

Indianapolis, United States Aimic Inc Full time

Job Title: Contract Specialist

Duration: 6 Months Contract with an extension

Location: 100 N Senate Ave Indianapolis, IN 46204 (Hybrid)



About the Job:

The Contract Specialist reports to the Director of Academic Planning and Operations and works with other academic staff and contractors. The Contract Specialist is responsible for maintaining large scale, complex, multi-million-dollar contracts, as well as oversight of scope and schedule related to academic programs, contracts and grants. The Contract Specialist stays abreast of current policy in order to answer questions related to associated work as needed.


What You'll Need for Success:

This person must have the following requirements to be considered for employment:

Bachelor's Degree required

3 years contract management experience required

Experience in managing the project development process

Establish and manage project budgets with an understanding of all financial implications/issues

Three (3) years of experience in drafting contracts scopes of work.

Three (3) years of successfully managing vendor deliverables to include reviewing/approving invoices

Ability to work as part of a team

Strong interpersonal and communication skills

Experience working in and with schools

Strong attention to detail

Proficient in Microsoft Office and Google Drive software, specifically Word, Excel

Ability to maintain detailed records and files


The essential functions of this role are as follows:

  • Defines and monitors contract performance metrics to ensure contracts are developed and executed on schedule, vendor meetings and deliverables occur in accordance to agreed upon timeframes, and invoices are received and processed in a timely manner
  • Monitors contracts and initiate appropriate action with business owners to ensure amendment procedures or new procurement procedures are launched prior to ending dates.
  • Collaborates with Senior Program Management Specialists to review risks in Master Project Plan in relationship to executed contracts.
  • Facilitates contract execution with contractors, including scheduling and deliverable submissions and interaction with contract and Master Project Plan.
  • Manages scope of work development for mid-level to multi-million dollar projects with collaboration from team members and follows protocol for establishing as yellow sheets, grants or formal contracts.
  • Manages contract executions and amendments according to defined internal schedules and following state procurement guidance.
  • Manages invoice review process related to contracts to ensure alignment to budgets or billing schedules prior to payment.
  • Leads and attends applicable vendor calls to note upcoming work and any potential deviations from approved contract terms.
  • Assists with the day-to-day aspects of Academics programs.
  • Communicates clearly and efficiently with educators, contractors, and IDOE staff.
  • Works cooperatively and collaboratively with contractors and IDOE staff members.
  • Assists the Director of Academic Planning and Operations, other Academic leadership staff, and Chief, as needed.
  • Adheres to local, state, and federal laws and policies.
  • The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

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