Executive Assistant to Chief Executive Officer

3 weeks ago


Miami, United States TalentoHC Full time

Executive Assistant to CEO

We are seeking an Executive Assistant to support the CEO of a rapidly growing international portfolio. The CEO resides primarily in the UK with travel to South Florida where this person will be based out of. This will also have a dotted line to the other C level executives for support as needed. The Executive Assistant will serve as a first point of contact for matters related to the executive leadership. This role will liaise and maintain strong and effective communication within and outside of the company.


  • Requirements7+ years of professional experience with at least 3 years supporting a C level executive
  • Able to work full time out of Brickell office
  • Bilingual in English and Italian (Italian can be conversational)
  • Excellent oral, written, interpersonal communication, organization and time management skills. Strong critical thinking and decision-making skills.
  • Ability to thrive in a fast-paced environment with a 'get it done' attitude.
  • Proficiency in Microsoft Suite including Outlook, Excel & PowerPoint.
  • Experience managing travel, logistics and complex meetings.
  • ResponsibilitiesSupport the CEO through the ongoing management and monitoring of inbound and outbound email activity. Read and route correspondence as needed.
  • Maintain executive’s appointment schedule by planning and scheduling meetings, events and travel.
  • Ensure that meetings are scheduled according to priority and importance.
  • Protect the company and executive team by maintaining confidentiality at all times.
  • Arrange internal meetings with leadership.
  • Develop itineraries and agendas to ensure efficiency of time invested.
  • Drive the coordination and preparation of reports, presentations and other communications.
  • Liaise with leadership and management team members, executive assistants and middle managers to request and assemble information for consumption.
  • Assist in formatting and proof reading of business documents, internal and external reports.
  • Execute projects and special assignments by establishing objectives, determining priorities and managing timelines.
  • Create status reports and general tracking mechanisms to ensure achievement of objectives through a detailed approach to task execution.
  • Handle day-to-day operations and specific tasks in a fast-paced environment with a high level of professionalism and attention to detail.
  • Manage reconciliation of payment, invoices and other booking tasks

Talento Human Capital Management is an equal opportunity employer, people are at the centre of what we do Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds and perspectives.


People + Passion + Perseverance = Progress.

About Talento:

Talento Human Capital Management provides talent and organizational solutions enabling businesses to evolve beyond tactical human resources management. Our footprint spans across the US, Latin America and Asia.



  • Miami, United States BilliMD Full time

    Company Description BilliMD is a leading provider of medical billing and revenue cycle management solutions. We offer end-to-end services that integrate with your EHR/EMR systems, allowing your staff to focus on patient care. Our expert team specializes in revenue cycle management, medical coding, and credentialing to ensure efficiency and precision. Role...


  • Miami, United States BilliMD Full time

    Company Description BilliMD is a leading provider of medical billing and revenue cycle management solutions. We offer end-to-end services that integrate with your EHR/EMR systems, allowing your staff to focus on patient care. Our expert team specializes in revenue cycle management, medical coding, and credentialing to ensure efficiency and precision. Role...

  • Executive Assistant

    1 week ago


    Miami, United States Ascension Global Staffing & Executive Search Full time

    Job DescriptionJob DescriptionAscension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique...


  • Miami, United States Criterion Executive Search Full time

    Our client, a rapidly growing and unique insurance organization and one of the fastest-growing insurance brokers in the U.S., is seeking a highly motivated and customer-focused Commercial Lines Account Executive to join their team. As the Commercial Lines Account Executive, you will be responsible for efficiently managing a high-volume generalist book of...


  • Miami, United States Criterion Executive Search Full time

    Job DescriptionJob DescriptionOur client, a rapidly growing and unique insurance organization and one of the fastest-growing insurance brokers in the U.S., is seeking a highly motivated and customer-focused Commercial Lines Account Executive to join their team. As the Commercial Lines Account Executive, you will be responsible for efficiently managing a...

  • Executive Assistant

    1 month ago


    Miami, United States Leeds Professional Resources Full time

    We are seeking an executive assistant to join our client's team! ResponsibilitiesAct as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly,...

  • Executive Assistant

    4 weeks ago


    Miami, United States Leeds Professional Resources Full time

    We are seeking an executive assistant to join our client's team! ResponsibilitiesAct as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly,...


  • Miami, United States SHUTTS & BOWEN LLP Full time

    Job DescriptionJob DescriptionShutts & Bowen LLP, an AmLaw 200 firm with eight offices throughout Florida, seeks an individual with demonstrated leadership attributes to join our firm as the Chief Operating Officer. In this role, the ideal candidate will oversee the firm's day-to-day administrative and management functions following the Executive...

  • Executive Assistant

    4 weeks ago


    Miami, United States Property Management Company Full time

    Job DescriptionJob DescriptionJob Description:Seeking an Executive Assistant to report to and work directly with the CEO of a property management company located in Miami, Florida, (Kendall area) to provide executive support in a one-on-one working relationship.  Candidate should be innovative, dynamic, proactive, self-taught, with goals of achievement and...

  • Executive Assistant

    4 weeks ago


    Miami, United States Opusign Full time

    Job DescriptionJob DescriptionDescription At Opusign, we are a passionate nonprofit charity dedicated to safeguarding wildlife and the natural world. Our mission is rooted in the belief that every living creature, big or small, plays an indispensable role in the delicate balance of our planet’s ecosystem.Salary:$700 - $1500 per weekJob: Full timeWe are...


  • Miami, United States H.O.P.E THERAPEUTICS Full time

    Company DescriptionHOPE Therapeutics is developing ketamine for the treatment of suicidal depression, together with digital therapeutics to support ongoing remission from suicidality. Hope Therapeutics - NRx PharmaceuticalsRole DescriptionHOPE Therapeutics, Inc is seeking a Chief Commercial Officer to join the team. The Chief Commercial Officer will be...


  • Miami, United States H.O.P.E THERAPEUTICS Full time

    Company DescriptionHOPE Therapeutics is developing ketamine for the treatment of suicidal depression, together with digital therapeutics to support ongoing remission from suicidality. Hope Therapeutics - NRx PharmaceuticalsRole DescriptionHOPE Therapeutics, Inc is seeking a Chief Commercial Officer to join the team. The Chief Commercial Officer will be...

  • Executive Assistant

    14 hours ago


    Miami, United States Boyne Capital Full time

    CompanyLocated in the heart of Coconut Grove Miami, FL, Boyne Capital is a private equity firm focused on investments in the lower middle market.We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development - to...

  • Executive Assistant

    1 hour ago


    Miami, United States Boyne Capital Full time

    CompanyLocated in the heart of Coconut Grove Miami, FL, Boyne Capital is a private equity firm focused on investments in the lower middle market.We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development - to...

  • Executive Assistant

    1 month ago


    Miami, United States Boyne Capital Full time

    CompanyLocated in the heart of Coconut Grove Miami, FL, Boyne Capital is a private equity firm focused on investments in the lower middle market. We have built a firm that prizes the intrinsic value of the work and the people who work here, over the formalities and pretenses of the corporate world. We are a team eager to foster growth and development - to...

  • Executive Assistant

    6 days ago


    Miami, United States Arrowroot Capital Corp. Full time

    * Arrowroot Capital is not considering working with any external staffing agencies on this role.* Job Summary: Arrowroot Capital, a growing Private Equity firm in Miami, is looking to add an Executive/Personal Assistant to support the Managing Partner of the firm. The ideal candidate will be polished, professional, have a positive, upbeat attitude and...

  • Executive Assistant

    2 days ago


    Miami, United States Swire Properties Full time

    Job DescriptionJob DescriptionDescriptionWe are seeking an experienced and efficient executive assistant to join our Sales & Marketing Team. As an executive assistant, you will play a crucial role in supporting our team and ensuring the smooth operation of our day-to-day activities. The ideal candidate will possess strong organizational and communication...

  • Executive Assistant

    2 weeks ago


    Miami, United States Nord Anglia Education Full time

    The Executive Assist will enable the Managing Director for the Americas (and other key leaders including the regional leader for LATAM) to make the absolute best use of their time and energy by relentlessly aligning their time and attention to near- and long-term priorities, by anticipating needs in advance and by removing work and communications and...

  • Executive Assistant

    2 weeks ago


    Miami, United States Nord Anglia Education Full time

    The Executive Assist will enable the Managing Director for the Americas (and other key leaders including the regional leader for LATAM) to make the absolute best use of their time and energy by relentlessly aligning their time and attention to near- and long-term priorities, by anticipating needs in advance and by removing work and communications and...

  • Executive Assistant

    2 weeks ago


    Miami, United States Nord Anglia Education Full time

    The Executive Assist will enable the Managing Director for the Americas (and other key leaders including the regional leader for LATAM) to make the absolute best use of their time and energy by relentlessly aligning their time and attention to near- and long-term priorities, by anticipating needs in advance and by removing work and communications and...