Operations Specialist and Personal Assistant
7 days ago
Location: New York, NY
Position Type: Full-Time
About Us:
We are an ambitious, forward-thinking pop culture, music & technology company, poised to establish and expand our operations in New York. With a focus on innovation and creativity, we are building a dynamic music centric brand that combines culture, artistry and music. We are seeking an exceptional Operations Specialist and Personal Assistant to help drive this vision forward.
This role is ideal for someone who would like to play a critical role in shaping a new business from the ground up in New York. If you thrive in a fast-paced, creative environment, are highly resourceful, and possess a "can-do" attitude, are imaginative, love music, and appreciate the intersection of creativity and operational excellence, we want to hear from you
ResponsibilitiesAs the Operations Specialist & Personal Assistant to the CEO, you will play a pivotal role in spearheading the New York site for Loops Lab and ensuring that day-to-day operations are executed seamlessly. Key responsibilities include:
- Personal assistant to the CEO: Provide personalized support to the CEO, managing personal schedules, travel arrangements, and household or family coordination, ensuring seamless integration of personal and professional commitments.
- Scouting and Site Establishment: Research and identify potential location for a retail space and studio, considering operational needs, budget, and company culture. Coordinate site visits, negotiate lease and contracts, and facilitate the onboarding of the selected location.
- Relationship Management: Help the CEO build a network of connections in the New York music & tech industries by organizing and facilitating introductions. Build and maintain strong relationships with clients, partners, and industry contacts.
- Project & Initiative Management: Lead and oversee key projects for the CEO, monitor project timelines, budgets, and deliverables to ensure success.
- Creative Problem Solving & Adaptation: Tackle challenges with a resourceful and innovative approach, proposing out of the box solutions.
- Administrative Excellence: Manage budgets, invoices, and expense reports efficiently and accurately.
- Cultural & Artistic Collaboration: Lead forward-thinking initiatives by curating experiences, contacts, and opportunities that align with Loops Lab’s vision.
Experience & Background:
- 3+ years in a similar role, supporting C-suite executives or leaders in creative industries.
- Demonstrated expertise in operations, project management, and creative problem-solving.
Key Skills & Attributes:
- Independent thinker with a proactive, "can-do" approach.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills, with a creative flair.
- Passion for music, arts, and innovative ideas.
- Strategic and forward-thinking mindset, able to anticipate needs and challenges.
- Adept at using tools like Microsoft Office, Google Workspace, and project management software.
Personality Traits:
- Artistic and imaginative, with an appreciation for aesthetics and creative expression.
- Resourceful and adaptable, thriving in dynamic, fast-paced environments.
- Collaborative and approachable, yet confident in working independently.
- Culturally curious and attuned to nuances in cross-border operations.
- Education:
- Bachelor’s degree in Business, Arts, or a related field is preferred.
How to Apply:
To apply, please send your resume, a cover letter detailing your passion for operations and creativity, and references to galit@loopslab.com or apply through Linked in
We celebrate diversity and are committed to creating an inclusive environment for all employees.
-
Personal Care Specialist
1 week ago
New York, New York, United States Horizon CFS LLC Full timeJob OverviewWe are seeking a skilled Personal Care Specialist to provide high-quality support services to our clients.About the RoleAs a Personal Care Specialist, you will be responsible for assisting clients with daily living activities, promoting their independence, and enhancing their overall quality of life.Provide personalized care services to clients...
-
Bicycle Repair Specialist
4 weeks ago
New York, New York, United States Veo - Operations Careers Full timeJob Summary:Veo - Operations Careers is seeking a skilled Bicycle Repair Specialist to join our team. As a key member of our operations team, you will be responsible for ensuring the quality and safety of our electric vehicles. Your primary duties will include performing quality checks and minor repairs on our scooters and bicycles, as well as collecting and...
-
Personal Trainer and Rehabilitation Specialist
2 weeks ago
New York, New York, United States PHYSIOFITNESS PT PC Full timeWe are seeking a highly motivated Personal Trainer and Rehabilitation Specialist to join our team at Physiofitness PT PC.About the RoleThis is an exciting opportunity for someone with a passion for fitness and rehabilitation to work in a dynamic and supportive environment. As a Personal Trainer and Rehabilitation Specialist, you will play a key role in...
-
Personal and Executive Support Specialist
1 week ago
New York, New York, United States David Full timeJob Overview: We are seeking a highly skilled Personal and Executive Support Specialist to join our team. In this role, you will provide personalized support to our executives, managing their schedules, coordinating travel arrangements, and preparing meeting materials.About the Role: As a Personal and Executive Support Specialist, you will be responsible for...
-
Personal Support Specialist
2 weeks ago
New York, New York, United States Career Group Full timeJob Summary: We are seeking a highly skilled Personal Support Specialist to provide exceptional support to a high-net-worth individual. The ideal candidate will have prior experience working as a PA in a household and possess excellent communication and problem-solving skills. Key Responsibilities:Manage complex calendars and coordinate travel...
-
Personal Assistant
1 week ago
New York, United States Hire Society Full timeRequirements:Strong command of English language; superior communication skills, both written and verbalExcellent references required from both current and previous employersBachelor’s degree from a 4-year College or University preferredMinimum 5+ years related experience working in a similar role within a private familyExceptional organizational skills and...
-
Personal Care Specialist
2 weeks ago
New York, New York, United States Appledorn Assisted Living Center South Full timeJob OverviewWe are seeking a dedicated and compassionate Personal Care Specialist to join our team at Appledorn Assisted Living Center South.About the JobThis is a full-time or part-time position that requires working every other weekend and rotating holidays. The ideal candidate will have excellent communication skills, be able to work independently, and...
-
Executive Assistant
3 weeks ago
New York, United States David Full timeCompany:This role supports Peter Rahal in his responsibilities at both Litani Management and David Protein. Litani Management is Peter's family office, while David Protein is a high-growth operating business under his leadership.Role and Responsibilities:The EA/PA will serve as a key partner to Peter Rahal, providing seamless support across his personal and...
-
Personal Assistant
2 months ago
New York, United States Private Employer Full timeJob Title: Assistant to ManagersDivision: ExecutiveLocation City: Upper West Side, New YorkLocation State: New YorkSalary: $40-45/hourRequirements:Entry-level position, no prior experience requiredExcellent organizational skillsProficiency in Microsoft Excel and WordStrong attention to detail for inventory managementAbility to multitask and handle various...
-
Personal Care Specialist
2 weeks ago
New York, United States EOM Home Care Full timeEOM Home Care seeks a dedicated and compassionate Personal Care Specialist to provide high-quality in-home care services. This rewarding role involves assisting clients with daily living activities, monitoring their health, and supporting a safe and clean home environment.Key ResponsibilitiesPersonal Care Assistance:Assist clients with activities of daily...
-
Executive Personal Assistant
2 weeks ago
New York, United States Glocap Full timeOur client, a HNW family and family office, is seeking an Executive Personal Assistant to support the Founder/CEO. This role requires exceptional organizational skills, proactive thinking, and the ability to manage a broad range of personal and professional tasks with the highest level of discretion, detail, and professionalism. The successful candidate will...
-
Personal Care Specialist
2 weeks ago
New York, New York, United States CareConnect Full timeAt CareConnect, we are seeking a compassionate Personal Care Specialist to provide exceptional care to our clients in Manhattan, NY. As a trusted member of our team, you will play a vital role in ensuring the safety and well-being of patients in their homes.About the RoleThis is a rewarding opportunity for individuals who are dedicated to delivering...
-
Assistant Department Manager
2 weeks ago
New York, New York, United States Whole Foods Café Full timeJob OverviewWe are seeking an experienced and dynamic Assistant Department Manager - Wholesale Operations Specialist to join our team at Whole Foods Café. This is a key role that plays a vital part in the success of our wholesale operations.
-
Operational Support Specialist
23 hours ago
New York, New York, United States The G Marketer Full timeJob OverviewThe G Marketer is seeking an experienced Operational Support Specialist to join our team. This role will be responsible for assisting in the planning and execution of daily operational activities, ensuring tasks are completed efficiently.About Us:We believe in unleashing potential through disruptive thinking and relentless pursuit of excellence....
-
Operations Support Specialist
2 weeks ago
New York, New York, United States Talent Software Services Full timeJob DescriptionThe Talent Software Services team is seeking an experienced Operations Support Specialist to support the success of our Workplace Experience Team in New York Office. This temporary role will play a vital part in ensuring the smooth operation of the office, providing administrative support, and assisting with special projects.About the RoleThis...
-
Operations Specialist
3 weeks ago
New York, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Operations Specialist in the Real Estate & Property industry based out in New York. As an Operations Specialist, your role would be pivotal in processing customer applications, maintaining precise customer records, and addressing customer queries. You will also...
-
Personal Support Specialist
2 weeks ago
New York, New York, United States JW Michaels & Co. Full timeJW Michaels & Co. invites applications for the position of Personal Assistant/CoS to support a High Net Worth family in their Manhattan townhome.The successful candidate will be responsible for ensuring smooth household operations, managing schedules, and communicating with vendors and staff.This is a hybrid role that offers flexibility, with 4 days spent in...
-
Personal Assistant
3 weeks ago
New York, United States Career Group Full timePersonal AssistantA prominent, high-net-worth individual is seeking a Personal Assistant to manage their personal and professional daily affairs. The ideal candidate will have prior experience working as a PA in a household and is discreet, professional, and possesses excellent communication and problem-solving skills. This role reports directly into the...
-
Executive/Personal Assistant to CEO
3 months ago
New York, United States Glocap Full timeCOMPANY: TechnologyPOSITION: Executive/Personal Assistant to the CEOLOCATION: New York, NY (Onsite Tuesday-Thursday)HOURS: 9:30AM - 5:30PM with flexibility outside of work hoursCOMPENSATION: $120-135K + Discretionary Bonus + BenefitsBACHELOR’S DEGREE: RequiredOur client, a startup technology firm, is seeking a dynamic Executive/Personal Assistant to...
-
Personal Assistant
1 month ago
New York, United States Atlas Search Full timeOur UHNW client is looking for a Personal Assistant to work onsite out of an office in Manhattan.Principal Responsibilities:· Maintain complex executive's calendars by scheduling, coordinating, and updating meetings· Coordinate heavy travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel...