Operations Specialist and Personal Assistant

7 days ago


New York, United States Loops Lab Full time
Operations and Personal Assistant to the CEO (New York)

Location: New York, NY

Position Type: Full-Time

About Us:

We are an ambitious, forward-thinking pop culture, music & technology company, poised to establish and expand our operations in New York. With a focus on innovation and creativity, we are building a dynamic music centric brand that combines culture, artistry and music. We are seeking an exceptional Operations Specialist and Personal Assistant to help drive this vision forward.

This role is ideal for someone who would like to play a critical role in shaping a new business from the ground up in New York. If you thrive in a fast-paced, creative environment, are highly resourceful, and possess a "can-do" attitude, are imaginative, love music, and appreciate the intersection of creativity and operational excellence, we want to hear from you

Responsibilities

As the Operations Specialist & Personal Assistant to the CEO, you will play a pivotal role in spearheading the New York site for Loops Lab and ensuring that day-to-day operations are executed seamlessly. Key responsibilities include:


  • Personal assistant to the CEO: Provide personalized support to the CEO, managing personal schedules, travel arrangements, and household or family coordination, ensuring seamless integration of personal and professional commitments.
  • Scouting and Site Establishment: Research and identify potential location for a retail space and studio, considering operational needs, budget, and company culture. Coordinate site visits, negotiate lease and contracts, and facilitate the onboarding of the selected location.
  • Relationship Management: Help the CEO build a network of connections in the New York music & tech industries by organizing and facilitating introductions. Build and maintain strong relationships with clients, partners, and industry contacts. 
  • Project & Initiative Management: Lead and oversee key projects for the CEO, monitor project timelines, budgets, and deliverables to ensure success.
  • Creative Problem Solving & Adaptation: Tackle challenges with a resourceful and innovative approach, proposing out of the box solutions.
  • Administrative Excellence: Manage budgets, invoices, and expense reports efficiently and accurately.
  • Cultural & Artistic Collaboration: Lead forward-thinking initiatives by curating experiences, contacts, and opportunities that align with Loops Lab’s vision.
Qualifications

Experience & Background:

  • 3+ years in a similar role, supporting C-suite executives or leaders in creative industries.
  • Demonstrated expertise in operations, project management, and creative problem-solving.

Key Skills & Attributes:

  • Independent thinker with a proactive, "can-do" approach.
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills, with a creative flair.
  • Passion for music, arts, and innovative ideas.
  • Strategic and forward-thinking mindset, able to anticipate needs and challenges.
  • Adept at using tools like Microsoft Office, Google Workspace, and project management software.

Personality Traits:

  • Artistic and imaginative, with an appreciation for aesthetics and creative expression.
  • Resourceful and adaptable, thriving in dynamic, fast-paced environments.
  • Collaborative and approachable, yet confident in working independently.
  • Culturally curious and attuned to nuances in cross-border operations.
  • Education:
  • Bachelor’s degree in Business, Arts, or a related field is preferred.

How to Apply:

To apply, please send your resume, a cover letter detailing your passion for operations and creativity, and references to galit@loopslab.com or apply through Linked in 

We celebrate diversity and are committed to creating an inclusive environment for all employees.





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