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Personal Assistant

2 months ago


Skokie, United States Mack & Associates, Ltd. Full time

We are seeking an exceptionally organized and discreet Personal Assistant to support a busy and successful entrepreneur in managing both personal and professional demands. This role requires a proactive, resourceful, and adaptable professional who can anticipate needs, handle multiple tasks with efficiency, and maintain confidentiality at all times. This is a hybrid role that offers a competitive salary of $60-85k, commensurate with experience.


Key Responsibilities:

  • Manage a complex calendar, including personal and business appointments, social engagements, and family commitments
  • Coordinate domestic and international travel, luxury accommodations, and ground transportation
  • Plan and execute events, ranging from intimate social gatherings to large-scale business meetings
  • Handle personal tasks such as luxury shopping, gift purchasing, and overseeing household management
  • Serve as the primary point of contact for emails, phone calls, and correspondence on behalf of the principal
  • Liaise with family members, service providers and vendors to ensure smooth operations
  • Oversee personal budgets, track expenses, and manage bill payments with accuracy and efficiency
  • Assist with special projects and personal requests, requiring quick thinking and problem-solving skills


Qualifications:

  • Minimum of 5 years of experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably with high net worth individuals or executives
  • Exceptional organizational and multitasking skills, with the ability to prioritize and manage time effectively
  • Excellent verbal and written communication skills, with the ability to interact professionally with high-profile individuals
  • Proficiency in Microsoft Office Suite, Google Workspace, and various communication tools, with familiarity in luxury travel and concierge services as a plus
  • Unwavering commitment to confidentiality and discretion in all matters


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