Event Producer

4 weeks ago

Seattle, United States Creative People Full time

We’re partnering with a dynamic digital workspace that acts as a centralized hub for organizing tasks, collaborating with team members, and managing projects efficiently. Users can create customizable databases, templates, and layouts to streamline their workflow and stay organized. It offers robust collaborative features, allowing multiple users to work on the same documents simultaneously and track changes in real-time. With powerful organizational tools, it helps users keep their thoughts and projects structured, enabling easy access to information and resources. It's a versatile solution suitable for individuals, teams, and organizations looking to enhance productivity and collaboration

The Details:

  • 6 month Contract
  • 40 hours/week
  • Compensation: $65-85/hr, DOE

What You’ll Do:

Event Planning and Strategy:

  • Work closely with clients to understand their event goals, audience demographics, and budget requirements.
  • Develop event concepts, themes, and strategic plans that align with client objectives and brand messaging.

Logistics and Coordination:

  • Manage all aspects of event logistics, including venue selection, vendor management, catering, transportation, and audiovisual production.
  • Coordinate with internal teams and external partners to ensure seamless execution of event logistics and operations.

Budget Management:

  • Develop and manage event budgets, tracking expenses, negotiating contracts, and optimizing costs to achieve financial targets.
  • Provide regular budget updates and financial reporting to clients and stakeholders throughout the event planning process.

Timeline and Production Schedule:

  • Create detailed event timelines and production schedules, outlining key milestones, deadlines, and deliverables.
  • Coordinate with all stakeholders to ensure alignment on timelines and execute tasks according to schedule.

Creative Direction:

  • Collaborate with creative teams to develop event branding, signage, collateral, and visual elements that enhance the attendee experience and reinforce the event theme.

Stakeholder Management:

  • Serve as the primary point of contact for clients, vendors, sponsors, and partners, maintaining effective communication and managing expectations.
  • Build and nurture relationships with key stakeholders to foster long-term partnerships and repeat business.

On-Site Management:

  • Oversee on-site event production, managing staff, volunteers, and vendors to ensure smooth event execution.
  • Address any issues or emergencies that arise during the event, implementing contingency plans as needed to mitigate risks.

Post-Event Evaluation:

  • Conduct post-event evaluations, gathering feedback from clients, attendees, and stakeholders to assess event success and identify areas for improvement.
  • Prepare post-event reports and recommendations for future events, documenting lessons learned and best practices.

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