Project Executive

3 months ago

Tampa, United States Ryan Hughes Design Build Full time

At Ryan Hughes Design Build, we create better lifestyles through innovative outdoor living. We are a high-energy, luxury outdoor design-build firm. For the position of Project Executive, we are looking for an ambitious and relationship-oriented individual. The primary focus of this role is to provide exemplary concierge services to deliver best-in-class project experiences to all clients through professional and consistent communication.


Responsibilities:

The Project Executive for Ryan Hughes Design Build (RHD) will provide leadership and oversight for the day-to-day operations of all RHD Project Management and Project Administration activities from the point of design presentation through project completion, including: client communication, design, sales, contracting, permitting, construction, and closeout.


Create and manage project schedules consistent with the conceptual design and estimate to ensure appropriate schedule expectations are communicated to the client.


Participate in Design Presentations as the technical and business expert to ensure the client is confident that RHD can deliver a successful project; and assume responsibility for all direct/indirect client communication, including:

  • Weekly Progress Updates
  • Scheduling of Material and Furniture Selection Meetings
  • Change Orders
  • Punchlist & Closeout
  • Schedule and conduct the internal Project Handoff Meeting.


Collaborate with Project Designers to ensure the timely and accurate completion of permit drawings and construction drawings.


Review final estimate and perform take-off to confirm quantities. Use this information to develop, track, and manage the Project Budget.


Review and maintain project schedules weekly to ensure accurate and expected cash flow of all projects.


Research and assemble all permit applications necessary for the project and confirm that the design scope is sufficient to submit complete and timely permit packages.


Perform material and subcontractor buyout within timelines necessary to complete the project per the established schedule and budget.


Work directly with accounting to ensure that construction invoices and change orders are properly managed.


Perform weekly site visits to ensure construction progress and quality meet RHD standards, including design review visits at established milestones. Dedicate a portion of your time to meeting with the Client during onsite visits.


Estimate and create client change orders as necessary. Always be mindful of opportunities to upsell to Client and increase RHD scope of work.


Schedules and attends the Project Closeout meeting with the Warranty Manager and client, delivers all necessary manuals to the client, and ensures that all project documentation and files are consolidated according to company policy.


Manage Assistant Project Managers to ensure the successful completion of administrative tasks associated with all projects.


Utilize Procore to its fullest extent to complete project tasks.


Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


Competencies:

  • Client-focused advocate
  • Professional communication skills and appearance
  • Strong sense of urgency and initiative
  • Able to quickly study and react to complex issues
  • Organized, detail-oriented, and thorough
  • Excel in conflict resolution
  • Accounting skillset – budget conscious and fiscally responsible
  • Upholding philosophy of design-build – always mindful of aesthetics
  • Procore, Microsoft Project, Bluebeam and Excel


Qualifications:

  • Excellent language/communication skills.
  • Reasoning skills must be well developed to objectively assist with issues and to present results accurately, effectively, and in a timely manner.
  • Ability to be detail oriented.
  • Demonstrate continuous performance improvement in targeted areas of responsibility in alignment with the overall company strategy.
  • Must be able to read construction documents.
  • Bachelor’s Degree in Construction Management, Architecture, or Engineering preferred.
  • 5+ years of project management in the construction industry, preferably within high-end residential and/or commercial projects.
  • Ability to handle multiple tasks simultaneously and prioritize numerous tasks.
  • Ability to travel to job sites or other relevant events.

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