Document Control Coordinator

3 weeks ago

Stafford, United States ProSource Staffing Full time

Job Description


This company is currently looking for a Documentation Specialist for our Stafford, Texas operation. They are a master distributor of industry recognized valves.


The Documentation Admin role involves maintaining and organizing essential documentation in a dynamic work environment. Primary responsibilities include filing, scanning, and archiving new Test Reports, as well as verifying, uploading, and printing Test Reports for incoming and outgoing materials.

The ideal candidate for the Documentation Admin role should exhibit strong organizational skills, attention to detail, and an ability to work efficiently in a fast-paced environment. Effective communication is crucial, both in writing and orally, along with active listening skills. The candidate should be self-motivated and independent while maintaining a collaborative, team-oriented approach. Problem-solving abilities and a quick-learning disposition are key. A sense of responsibility and a proactive attitude towards troubleshooting challenges are essential traits.

The candidate should also demonstrate adaptability and versatility, particularly in cross-functional tasks such as collaborating with the logistics team. Overall, the successful candidate will contribute to the efficient functioning of the documentation management system through a combination of skills, responsibility, and effective communication.


PRIMARY RESPONSIBILITIES


  • Perform Documentation management tasks such as filing, scanning, and archiving new Test Reports.
  • Verify, upload, and print Test Reports for all incoming and outgoing material.
  • Communicate with Internal Departments and Vendors to source and produce Test Reports.
  • Generate hard copies and electronic copies for all applicable documentation.
  • Cross train with Logistics to schedule freight for outbound shipments when required.
  • Perform other work-related tasks as assigned by the manager.


EDUCATION & EXPERIENCE QUALIFICATIONS


  • Associates or above preferred.
  • 2+ years of Warehousing or Distribution experience preferred.
  • 1+ years of Experience with Controlled Document Management and issuance.


JOB REQUIREMENTS


  • Excellent written and oral communication skills, listening skills, independent and self-motivated, but team-oriented, with the ability to interact effectively with staff members from multiple levels and departments.
  • Excellent written and oral communication skills, listening skills, independent and self-motivated, but team-oriented, with the ability to interact effectively with staff members from multiple levels and departments.
  • Strong ability to troubleshoot and problem-solve.
  • Highly responsible and a quick learner who follows all outlined procedures. Candidate must be comfortable working in a fast-paced department.
  • Able to follow directions and very detail oriented.

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