National Automotive Fleet Coordinator

2 weeks ago

Mahwah, United States DriveShopUSA Full time

Job Summary:

DriveShop is a leading national marketing and professional services company producing media and marketing events and programs for the world's leading automakers. Volvo Car USA is a world leader in safety and technology innovation. The company's corporate and brand strategy ‘Designed Around You’ places people at the center and is a foundation and guide for the business, products and corporate culture.

DriveShop is seeking an embedded employee to manage our daily Volvo Car USA client relationship and daily responsibilities to ensure our clients' initiatives and programs are executed to the highest quality. The Fleet Communications Specialist will be responsible for product communications and press fleet management. They will play a vital role in working with the media and overseeing the company fleet vehicles used to support media and marketing programs, events and test drives across the entire Volvo Cars USA network.

This is a full-time hybrid role located near Mahwah, NJ at the Volvo Cars USA headquarters. The role is not required to be in the Mahwah, NJ office each day, but in the office as necessary to accomplish shared projects and goals.


Job Functions:

·        Daily oversight of Volvo and DriveShop fleet management system reconciliation with insight into discrepancies.

·        Develop a deep working knowledge of Volvo vehicles and technologies.

·        Provide training to delivery drivers on vehicle knowledge and presentation highlights for individual vehicle models.

·        Develop earned & owned media product/tech stories for external audiences based on familiarity with the automotive and lifestyle media landscape.

·        Assist in the development of tools to create awareness of products and technologies among journalists (i.e., media guides, product walkarounds, etc.)

·        Support planning and activation of media events and activities.

·        Act as a Volvo Cars brand ambassador at media events and activations.

·        Support with budget planning and management for press cars, press events, and asset production.

·        Manage client relationships and ensure initiatives and programs are executed to the highest quality managing internal and external conditions and requirements.

·        Develop scope of work, budgets, and operations plans for regional media events in collaboration with client input and DriveShop Account and Client Services teams.

·        Conduct a weekly review of any fleet vehicles at service. Monitor for vehicles exceeding 30 days to resolve with local Volvo retailers.

·        Produce monthly reporting on Volvo fleet status and utilization.

·        Manage process for new vehicles & turn-ins with offices and update tracking documents to provide insight into fleet size status.

·        Manage and execute Volvo Accident reports for all accidents and incidents that occur.

·        Work with Volvo management to ensure yearly production ordering, delivery, and onsite new vehicle swaps are done seamlessly.

·        Manage shipment of license plates as well as renewed plate tabs and insurance certificates when required.

·        Work with external vendors as needed to maintain, transport, and activate the Volvo fleet.

·        Complete vehicle incident reports for DriveShop internal record keeping.


Key Competencies & Abilities

•      Strong written and oral communication skills

•      Ability to manage multiple parallel projects in an organized and professional manner.

•      Experience in managing creative, communications, marketing agencies, and corporate settings.

•      Ability to multi-task and prioritize key actions.

•      Strong presentation and interpersonal skills to push projects forward among multiple departments, and cultures.

•      Passion for details, vehicles, and the Volvo brand

Experience and Education

•      3+ years of previous fleet management experience

•      3+ years of professional working experience in a corporate environment

•      Bachelor's degree or higher

About DriveShop and Volvo

  • DriveShop is a leading national marketing and professional services company producing media and marketing events and programs for the world's leading automakers. Volvo Cars USA is a world leader in safety and technology innovation. The company's corporate and brand strategy places people at the center and is a foundation and guide for the business, products, and corporate culture. Join the DriveShop / Volvo Cars USA team and play a role in the electrification and sustainability movement.

  • Office Manager

    1 month ago

    Mahwah, United States Liberty Family of Dealerships Full time

    Job DescriptionJob DescriptionAuto Dealership Office ManagerLiberty Family of Dealerships is seeking a highly organized and detail-oriented Auto Dealership Office Manager to oversee the administrative and financial operations of one of our dealerships. The ideal candidate will possess excellent leadership skills, a strong background in office management, and...

  • Automotive Parts Manager

    4 days ago

    Mahwah, United States Buick GMC of Mahwah Full time

    Position Overview: **Essential Duties** - Forecasts goals and objectives for the department and strives to meet them. - Hires, trains, motivates, counsels, and monitors the performance of all parts department staff. - Maintains a balanced inventory consistent with the requirements of the service department, body shop, wholesale accounts and the...

  • HVAC Technician Instructor

    2 days ago

    Mahwah, United States Lincoln Tech Full time

    Job Description Lincoln Tech in Mahwah, NJ is seeking experienced HVAC Technicians to share their knowledge with aspiring professionals. No teaching experience is required. Your passion for and expertise in the field will make you an invaluable educator! Ready to make a difference? Apply now! Key Qualifications 3+ years of HVAC Technician...

  • HVAC Technician Instructor

    2 weeks ago

    Mahwah, United States Lincoln Tech Full time

    Job Description Ready for a gratifying change of pace? Lincoln Tech in Mahwah, NJ is seeking experienced HVAC Technicians to share their knowledge with aspiring professionals. No teaching experience is required. Your passion for and expertise in the field will make you an invaluable educator! Ready to make a difference? Apply now! Key Qualifications ...

  • Electrician Instructor

    1 month ago

    Mahwah, United States Lincoln Tech Full time

    Job Description Inspire the next generation of electricians! Lincoln Tech in Mahwah, NJ is seeking licensed and experienced Electricians to share their passion for the industry and teach in our Electrical and Electronics Systems and Technology program. No teaching experience? Don't worry, Lincoln Tech has successfully transitioned experienced...

  • Adult Education Trades Supervisor

    5 days ago

    Mahwah, United States Lincoln Tech Full time

    Job Description Transform students' lives and add lasting value to our community at Lincoln Tech in Mahwah, NJ. We are seeking an Education Supervisor to lead our Skilled Trade programs. As part of our campus management team, you'll play a crucial role in helping us achieve Lincoln Tech's mission of providing superior education and training in a...

  • Bilingual French Customer Support Representative

    4 days ago

    Mahwah, United States Percepta Full time

    Job DescriptionJob DescriptionRequisition Title: Bilingual French Customer Support Representative (Volvo Car USA)  (03V08)US-NJ-MahwahDescription At Percepta, we bring first-class service across each market we support. As a Customer Support Representative (Bilingual French) in Mahwah, NJ, you’ll be a part of the Volvo Roadside Assistance team,...

  • CNC Operator Trainee

    1 month ago

    Mahwah, United States Nobel Biocare Full time

    Operating Company: Nobel Biocare Location: Mahwah,NJ,US Date Posted: April 24, 2024 Req Number: R5019418 **Purpose**: Operational responsibility for the equipment covering milling and/or additive manufacturing, finishing and detailing of restorative dental products, with the support of more experienced operators. This includes machine operation and...

  • CNC Operator Trainee

    6 days ago

    Mahwah, United States Nobel Biocare Procera, LLC Full time

    Description : Produces individualized dental prosthetic products while conforming to the company’s culture established by our CIRCLe values, taking personal responsibility for actions and treating fellow employees, customers and vendors respectfully and ethically.  Operational responsibility for the equipment covering milling and/or additive...

  • Head of Compliance

    3 weeks ago

    Mahwah, United States Volvo Car Corporation Full time

    Let's create the future together. At Volvo Cars, we believe that being curious and truly committed to understanding people is the key to future success. We are people who care about other people, working together to create new technologies and innovations for safe, sustainable and convenient mobility. Want to join us? Be Part of the Change. Volvo Cars is...

  • Associate Manager, Quality Assurance NPI

    4 days ago

    Mahwah, United States Stryker Full time

    Work Flexibility: HybridAssociate Manager, Quality Assurance NPI (Hybrid)Stryker is hiring an Associate Manager, Quality Assurance New Product Introduction in Mahwah, NJ. As a leader of NPI Quality Assurance, this role, advocates and leads design for manufacture and assembly, robust production & process control development, through technical leadership and...

  • Associate Finance Manager

    5 days ago

    Mahwah, United States LEDGENT Technology & Engineering - Roth Staffing Companies, L.P. Full time

    Medical Device Client is seeking a Remote Associate Finance Manager (Post Deal Services)! 8+ month contract Associate Finance Manager - Remote Pay Rate Range: $60.00/hr. - $80.00/hr W2 Only, No C2C Description/Comment: As an Associate Manager, you will play a crucial role in supporting our client's offense. You will work closely with cross-functional teams...

  • Ultrasound Radiology/Vascular Sales Rep

    4 days ago

    Mahwah, United States Mindray North America Full time

    Job DescriptionJob DescriptionUltrasound RAD/VAS Sales RepresentativeMindray, founded in 1991, is a leading global developer, manufacturer, and supplier of medical devices whose mission is to deliver high-quality, richly featured medical products making healthcare more accessible and affordable around the world. With North American headquarters located in...

  • Hotel Front Desk Agent

    3 days ago

    Mahwah, United States Courtyard by Marriott Full time

    **Our job opportunity**: - _**Position: Front Desk Agent**_ **What you get to do in this role**: Represents the hotel to the guest throughout all stages of the guest’s stay by working with all hotel personnel to ensure every guest experience superior customer care. Responsibilities include registering guests, assigning rooms, accommodating special...

  • Associate Manager, Marketing

    4 days ago

    Mahwah, United States Stryker Full time

    Work Flexibility: HybridWho we want:•Talent developers. Growth-oriented managers who recruit and hire top-performing talent and prioritize the development of their team members.•Goal-oriented orchestrators. People who can effectively coordinate and focus the work of skilled employees toward an important goal, prioritizing to the right activities that...

  • Flavor Marketing Specialist

    3 days ago

    Mahwah, United States Lucta Full time

    The Flavor Marketing Specialist plays a critical role in providing the Flavor Division with strategic direction and creative tools, including market analysis, trend identification, and concept development, to drive new business initiatives. The position will require a high degree of collaboration with cross-functional teams to drive strategies, deliver...

  • Assistant Resident Engineer

    4 days ago

    Mahwah, United States Hill International Full time

    Job DescriptionHill International is seeking an Assistant Resident Engineer in Mahwah, New JerseyResponsibilities This individual will be required to inspect all the work. The Resident Engineer's primary responsibility is to provide assistance as needed to NJ Transit's Construction Manager. Ensure all work elements will be performed and completed in...

  • Bilingual Spanish Customer Support Representative

    4 days ago

    Mahwah, United States Percepta Full time

    Job DescriptionJob DescriptionRequisition Title: Bilingual Spanish Customer Support Representative (Volvo Car USA) (03UTQ)US-NJ-MahwahDescription $500 Sign-on Bonus - Bilingual Spanish Customer Support Representatives – (Hybrid) Looking for more than a job? You’ve come to the right place!  A job with purpose is more than a job.   At Percepta we...

  • Ultrasound Sales Representative

    4 days ago

    Mahwah, United States Mindray North America Full time

    Job DescriptionJob DescriptionULTRASOUND POINT of CARE SALES REPRESENTATIVE Alabama/Mississippi Mindray, founded in 1991, is a leading global developer, manufacturer, and supplier of medical devices whose mission is to deliver high-quality, richly featured medical products making healthcare more accessible and affordable around the world. With North American...

  • Ultrasound Sales Representative

    4 days ago

    Mahwah, United States Mindray North America Full time

    Job DescriptionJob DescriptionULTRASOUND POINT of CARE SALES REPRESENTATIVE/Oklahoma Mindray, founded in 1991, is a leading global developer, manufacturer, and supplier of medical devices whose mission is to deliver high-quality, richly featured medical products making healthcare more accessible and affordable around the world. With North American...