Corporate Legal Assistant

3 weeks ago

Boston, United States CF Legal Recruiting and Staffing Full time

International global law firm has an opening for a Client Service Specialist/Legal Secretary for their recently opened Boston office They prefer a strong legal secretary with corporate/transactional experience and strong job longevity. Salary to $110k + OT + bonus


The CSS provides administrative client services to internal/external clients.

The CSS will:

Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training and peer level support are optimized to provide seamless support;

Coordinate legal practice tasks/projects;

Coordinate administrative functions and facilitate completion of tasks including such as finance/ billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects;

Coordinate with and delegate to Firm resources including DPS, Williams Lea, Client Service Center, practice support or similar departments in International offices in the handling of tasks and projects;

Prepare complex legal documents and correspondence;

File with appropriate court or agency;

Apply subject matter expertise in coordination of legal practice tasks and projects; Coordinate support through the Finance Department including edit/review process of client bills;

Correct time entry and promotion of time entry best practices;

Review/support of the client billing process to include proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits, maintenance and consistency with billing protocols and other accounting functions;


Manage the legal/administrative practices of attorneys and facilitate service levels that meet client requirements. Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;

Advanced to Expert proficiency in rules of English grammar, spelling and punctuation;

Advanced proficiency in MS Word and document editing/comparison applications; Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;

Advanced proficiency in MS Excel and spreadsheet/database applications; PowerPoint and presentation applications;

Advanced knowledge of time keeping, expense processing and legal billing; Advanced knowledge of relevant jurisdictional/court/agency processes and procedures;

Advanced proficiency in document management applications;

Proven ability to function as a coordinator with other firm-wide departments with necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results;

Excellent written/oral communications required with strong ability meet deadlines and provide results while supporting Firm policy and procedures.


Bachelor’s preferred

5+ years of legal secretarial experience required,

Corporate/Transactional experience preferred

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