Program Analyst

3 weeks ago

Miami, United States Ballyhoo Media Full time

Position Summary

The function of the Business Analyst is to analyze evolving business issues to determine operational impact, formulate recommendations, and support the implementation of these solutions. The analyst will aid in the design and implementation of new policies, processes, and procedures based upon their analytical insights for the Operations department and the larger organization. Key responsibilities include initiative and project planning, tracking, and status reporting. This role will also be responsible for developing and reporting KPIs for their supported work streams, as well as streamlining existing and developing new reports as needed. This position will work cross functionally while facilitating and communicating with business stakeholders on top priority and high profile improvement initiatives that drive efficiencies for the company.


Essential Duties & Responsibilities:

  1. Manage and analyze a portfolio of system, functional area programs, project, and campaign reports, providing trend analysis and developing recommendations on preventative, corrective and new courses of action if needed.
  2. Participates in the study of company needs and current performance to determine optimal working procedures and systems and to identify areas of improvement and efficiency on assigned projects.
  3. Help in developing ways to stream-line business practices and make a more efficient data driven organization.
  4. Support the business analytics strategy and develop data visualizations to provide unique insights.
  5. Project coordination and support for development, tracking/monitoring and reporting of large size campaigns, improvement initiatives, events, asset management projects, sometimes simultaneously, from inception to completion, ensuring on-time, on-budget delivery.
  6. Acting as client success' analytical advisor through support in form of issue identification, objective analysis and communication of areas and subsystems.
  7. Adapting the work approach according to changing priorities.
  8. Conducting standardized, analytical and frequent reporting on program initiatives and asset management projects while developing required processing methods for communicating and visualizing various project status to extended teams and executive management.
  9. Identification and proactive search of data sources, shipyards, suppliers, and business partners. Consult with Marine Operations and Ballyhoo departments to ascertain and define needs and solutions.
  10. Develop tools to help Ballyhoo in forward-looking and planning.
  11. Track total remaining work and project progress against milestone plans.
  12. Establishing, driving and leading regular meetings between involved parties (attendees, agenda, and action logs) and drafting communications of project status based on pre-defined templates.
  13. Best practice definition and sharing to other departments throughout the company
  14. Performs vendor consultations/facilitations to monitor progress and ascertain and define needs or problem areas and obtain solutions.
  15. Supports project teams in collection of quantitative/qualitative statistics, performs basic numerical analysis (Financial and statistical).


Performs other duties as required. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.


Financial Responsibilities:

Responsible for working with the finance/accounting team to create and

manage overall project budgets and business cases.


Qualifications:

  • Bachelor degree or above with a concentration in Industrial Engineering, Economics, Information Systems Management, Analytics, or a closely related discipline.
  • Experience: 2-3 years of relevant work experience in business development, analytics, operations or finance.


What would make YOU successful in this role?


  • Analytically minded problem solver with strong communication skills and proven experience in collaborating with a small to medium size team of professionals.
  • Strong project management and change management skills.
  • Solid written and verbal communications skills; particularly within a multicultural environment. Clear and precise communication with all levels of the organization are essential
  • Excellent organization and presentation skills.
  • Ability to multi-task and manage multiple projects or initiatives in a fast-paced environment.
  • Solid understanding of accounting rules for expense activities
  • Detail oriented with excellent spreadsheet modeling skills.
  • Software: Proficiency in Monday.com, Google suite, MS Word, Excel, PowerPoint, Projects, Visio, and a data visualization solution (PowerBI, Tableau, Domo, etc.) required.


Physical Demands:

The physical demands described here are representative of those requirements employees

must meet to perform the essential functions of this job with or without reasonable

accommodations. While performing job functions the employee is regularly required to sit,

and stand, write, review and type reports, compile data, operate a pc, communicate, listen,

and assess information. The employee may move about the office complex, may travel to

other office locations and may lift, push, pull or move 10-15 pounds. The employee is

occasionally required to walk to the dock, ascend and descend the boats. This position may

regularly travel domestically. Visual requirements include distant, close and color vision, and ability to adjust focus.


Work Environment:

The work environment characteristics described here are representative of those an

employee encounters while performing the essential functions of the job with or without

reasonable accommodations. The environment includes office locations, and/or moving

inside/outside the office. A high noise level is possible if visiting boats or offsite locations.

Personal protective equipment will be provided as needed in these situations.


Health Benefits:

Available to potential candidates.


Retirement Benefits:

Available to potential candidates.

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