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Administrative Assistant-Oil and Gas

2 months ago

Denver, United States Dagen Full time

Administrative Assistant

Downtown Denver

Work schedule: Mondays and Fridays are WFH days. Hybrid schedule. 9/80 schedule.


This position will start out contract. Must pass hair follicle drug test.


Oil and gas land team is looking for a strong administrative assistant.


The Land team has an opening for an administrative assistant position to support this strategic team. We are looking for an experienced, results-driven and motivated individual for this position.


Responsibilities will include but not limited to:

• Provide high-level administrative support to Director of Land, Land Managers and team members

• Plan and manage large team gatherings, including meetings and catered events

• Manage Director’s calendar, travel and scheduling

• Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.

• Preparation of reports, presentation materials and spreadsheets for management and external presentations including securing approvals

• Handle confidential information with discretion

• Perform a full range of administrative duties including but not limited to managing calendar/schedules, mail handling, coordinating travel arrangements (domestic & international), review/processing expense report statements, ordering catering, securing meeting rooms and event venues, and transportation

• Collaborate with various staff and departments to prepare special projects

• Create, modify and manage department teamsites and team calendar

• Coordinate sponsorship benefits and conference registrations


Required Qualifications:

• Minimum of 5 years professional administrative experience or related work experience

• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Strong interpersonal skills and excellent communication skills (verbal & written)

• Self-starter with independent judgment to plan, prioritize and organize

• Strong decision making and analytical skills

• Ability to anticipate the need to help/step-in without being asked

• Ability to handle and maintain confidentiality of company information

• Attentive to detail and accuracy

• Flexible with a positive approach in a fast-paced environment

• Able to work overtime as needed

Additional Desired Qualifications:


• Experience supporting large, high-volume team