Executive Assistant to Chief Executive Officer

2 weeks ago

Phoenixville, United States BARK U Full time

Executive Assistant to CEO (Onsite, Full-Time), BARK U


Location: Phoenixville & King of Prussia, PA


Do you thrive in a high-energy, fast-paced environment where each day brings something new?

Are you energized by tackling to-do lists and having fun with the people around you?

Are you proficient at handling any tasks that arise in a day…and do you love dogs?

Then this might be the change in the role you are looking for


About the Role: As the Executive Assistant to our CEO, you’ll be the ultimate go-to person, taking charge of scheduling, handling correspondence, managing errands, and providing seamless support with professionalism and a positive attitude. This role calls for someone who is organized, proactive, and ready to support the CEO in everything from big projects to daily tasks, all while being flexible and confidential.


What You’ll Do:

  • Keep the Calendar Running Smoothly: Schedule and manage appointments, meetings, and travel with finesse. Attend meetings, take notes, and make sure all bookings and reservations are on point
  • Be the Communication Guru: Act as the liaison between the CEO and both internal and external contacts. Handle phone calls, texts, and emails with ease, keeping everything flowing.
  • Stay on Top of Emails & Mail: Organize the CEO’s inbox, draft responses, and ensure all important communications are prioritized.
  • Run the Show (and Errands): From business to personal errands, you’ll help keep the CEO on track with shopping, appointments, and much more. Be ready to order groceries, supplies, and proactively anticipate other requests.
  • Project Powerhouse: Assist with special projects, ensuring deadlines are met and progress is communicated to the team and raise any issues to the CEO.
  • Event Extraordinaire: Plan and coordinate events, handling logistics and details like a pro.
  • Admin Dynamo: Take care of filing, expenses, payments, and other essential tasks that keep the office humming.


About You:

  • Experience: You have 3+ years as an Executive or Personal Assistant, preferably supporting a CEO or related position like Project Manager, Client Success, Office Manager, or Paralegal. We require and will check up to 3 professional references.
  • Communication Champ: Your written and verbal skills are top-notch. You can give and receive clear direction.
  • Organizer Extraordinaire: You can manage calendars, coordinate meetings, and plan travel like a pro.
  • Project and Tech Savvy: You’ve got experience with special projects and are skilled at tracking progress. Using technology like Google Suite, Microsoft Office, managing email, etc.
  • Confidentiality: Handling sensitive information is second nature to you.
  • Pet Lover: Comfortable around dogs? That’s a must You’ll be part of a team passionate about pets.

Offer contingent on a successful background check.


Work Environment:

  • Physical Requirements: You’re up for a bit of lifting (think swag bags and dog gear) and comfortable driving around King of Prussia. Must have a valid Driver's license and clean driving record.
  • Flexibility: Occasionally available on weekends for special events (as needed).
  • Tech & Typing Skills: Frequent use of hands for typing, calls, and managing computer tasks.


Why BARK U?

We’re King of Prussia’s go-to for top-notch dog care, with a dedicated team that puts pets and clients first. Offering everything from Daycare and Grooming to Lodging and Training, BARK U is the perfect place to combine your love for organization with a love for animals.

Ready to make a difference and join a team that values your skills and your passion for pups? Apply now and let’s get to work

Job Type: Full-time


Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance


Schedule:

  • Monday to Friday
  • Weekends as needed


Application Question(s):

  • How many years experience do you have in a similar type role: Paralegal, event coordinator, client success management?
  • Are you proficient in Google Suite, Microsoft, & are you project and tech savvy?
  • Will you be able to reliably commute to Phoenixville, PA?


Experience:

  • Personal assistant: 3 years (Required)


License/Certification:

  • Driver's License (Required)


Ability to Commute:

  • King of Prussia, PA 19406 (Required)

  • Executive Hotel Operations Manager

    4 weeks ago

    Phoenixville, Pennsylvania, United States Hampton Inn - Prominence Hospitality Group Full time

    Job DescriptionAre you a motivated and experienced leader looking for a new challenge in the hospitality industry? We are seeking a skilled General Manager to join our team at Hampton Inn - Prominence Hospitality Group.ResponsibilitiesAs our next General Manager, you will be responsible for the day-to-day operation of the hotel, ensuring policies and...

  • Center Operations Manager

    3 weeks ago

    Phoenixville, Pennsylvania, United States American Family Care Full time

    Center Administrator Job Summary To ensure high-quality patient care and efficient operations at an American Family Care urgent care clinic. Manage all non-physician clinic staff. Partner with Medical Director to deliver medical care in accordance with physician instructions. Ensure staff compliance with company policies, state and federal rules, and...

  • Associate Account Manager

    2 weeks ago

    Phoenixville, United States Acrisure LLC Full time

    About Acrisure:Acrisure is a global Fintech leader that combines the best of humans and high tech to offer multiple financial products and services to millions of businesses and individual clients. We connect clients to solutions that help them protect and grow what matters, including Insurance, Reinsurance, Cyber Services, Mortgage Origination and...

  • Associate Account Manager

    2 weeks ago

    Phoenixville, United States Acrisure LLC Full time

    About Acrisure:Acrisure is a global Fintech leader that combines the best of humans and high tech to offer multiple financial products and services to millions of businesses and individual clients. We connect clients to solutions that help them protect and grow what matters, including Insurance, Reinsurance, Cyber Services, Mortgage Origination and...

  • School Speech Language Pathologist/Assistant

    1 day ago

    Phoenixville, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.School Speech Language Pathologist/Assistant Soliant is seeking a licensed and qualified candidate to fill the position of a Speech Language Pathologist/Assistant for a school district near the Phoenixville area. Additional information listed below:Job Details:Full Time Part...

  • School Speech Language Pathologist/Assistant

    1 day ago

    Phoenixville, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.School Speech Language Pathologist/Assistant Soliant is seeking a licensed and qualified candidate to fill the position of a Speech Language Pathologist/Assistant for a school district near the Phoenixville area. Additional information listed below:Job Details:Full Time Part...

  • Electronics Test Technician

    1 week ago

    Phoenixville, United States Willcox Matthews Full time

    Job Summary:The Electronics Test Technician performs various technical support tasks involving the New Product Development, inspection, calibration, testing, troubleshooting, and repair of complex electronic products and subassemblies. This role/position helps ensure products and subassemblies meet quality standards and manufacturer’s specifications.The...

  • MES Automation Engineer

    4 days ago

    Phoenixville, United States JSat Automation Inc Full time

    Job Description Job Title: MES Automation Engineer. Job Description: We are looking for MES Automation Engineer, to provide engineering and technical support for manufacturing execution systems and digital systems in the Bio-pharmaceutical Operations facility. Evaluate and develop technology, plan and implement modifications, troubleshoot and support...

  • Event Coordinator

    4 weeks ago

    Phoenixville, Pennsylvania, United States Avlos LLC Full time

    Job SummaryAvlos LLC is seeking a skilled Event Coordinator to oversee the planning and execution of high-profile events. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.Responsibilities:* Coordinate event logistics, including venue selection, catering, and...

  • Engineering Technician

    3 weeks ago

    Phoenixville, United States Willcox Matthews Full time

    Engineering Technician - Job Summary:We’re supporting our client, a leading global equipment manufacturer based in Phoenixville, Pennsylvania who are looking for an Engineering Technician to join their growing team. The successful Engineering Technician will have experience of working within an electrical manufacturing environment.Pay range and...

  • Financial Analyst II

    4 days ago

    Phoenixville, United States Hudson Data Full time

    Job Title: Financial Analyst II Location: Chesterbrook PA (Web Cam Interview) Duration: Long Term (W2) H1 Transfer/ GC/ Citizen Job Description: Client Support: Ensure every call is answered professionally and promptly and that the highest level of customer service is portrayed. Project a knowledgeable and friendly manner and take ownership and...

  • School Psychologist

    2 weeks ago

    Phoenixville, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years school psychologist experience required.Soliant is currently working with a school district thathas an opening available for a school psychologist (PSYCH). The director is ready to review resumes and interview candidates, so please apply today forimmediateconsideration!Location: Phoenixville,...

  • School Psychologist

    4 weeks ago

    Phoenixville, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years school psychologist experience required.Soliant is currently working with a school district thathas an opening available for a school psychologist (PSYCH). The director is ready to review resumes and interview candidates, so please apply today forimmediateconsideration!Location: Phoenixville,...

  • Medical Technician

    1 month ago

    Phoenixville, Pennsylvania, United States Phoenix Center for Rehabilitation and Nursing Full time

    The Phoenix Center for Rehabilitation and Nursing is seeking a dedicated and compassionate Medical Technician to join our team. As a Medical Technician, you will play a vital role in ensuring the daily care, health needs, safety, and comfort of our residents. Responsibilities: * Provide daily care and support to residents, including assistance with...

  • Senior Geotechnical Engineer

    4 weeks ago

    Phoenixville, United States Gannett Fleming Full time

    Geotechnical Project Manager Job DescriptionGannett Fleming is seeking a highly skilled Geotechnical Project Manager to lead our team in Valley Forge, PA. As a key member of our geotechnical practice, you will be responsible for managing and executing complex subsurface exploration programs, laboratory testing programs, and detailed field reconnaissance and...

  • Custodian- District Floater

    3 weeks ago

    Phoenixville, United States Phoenixville Area Middle Schl Full time

    Position Type: Maintenance/Custodial/Custodian Date Posted: 10/23/2024 Location: District Wide Date Available: ASAP Custodian Position Function: Under the direct supervision of the Principal and the Executive Director of Schools, performs general cleaning and maintenance in school buildings and grounds; maintains equipment in functional condition; and...

  • Medical Technician

    4 weeks ago

    Phoenixville, United States Phoenix Center for Rehabilitation and Nursing Full time

    The Phoenix Center for Rehabilitation and Nursing is seeking a dedicated and compassionate Medical Technician to join our team for a full-time or part-time position on 2nd shift. As a Med Tech, you will be responsible for assisting the nursing staff with medication passes and maintaining the daily care, health needs, safety, and comfort of our residents....

  • Salon Support Specialist

    1 month ago

    Phoenixville, United States Atelier Beauty Full time

    Job OverviewAt Ateliér Beauty, we're seeking a skilled Salon Assistant to join our team. As a Salon Assistant, you'll play a vital role in providing exceptional guest experiences and supporting our stylists during shifts.Key Responsibilities:Focus on delivering outstanding guest serviceSupport stylists with shampoos, blowdrys, toners, and other...

  • Staffing Coordinator

    4 weeks ago

    Phoenixville, Pennsylvania, United States Woodbridge Place Full time

    Job Title: Staffing CoordinatorJob Summary: We are seeking a skilled Staffing Coordinator to join our team at Woodbridge Place. As a Staffing Coordinator, you will be responsible for managing the staffing schedule for the Health and Wellness department, coordinating skills training, and assisting with monthly in-service training.Responsibilities:Manage...

  • Assistant Activities Director

    2 weeks ago

    Phoenixville, United States Genesis Healthcare, Inc. Full time

    Benefits Variable compensation plans Tuition, Travel, and Wireless Service Discounts Employee Assistance Program to support mental health Employee Foundation to assist financially with unforeseen hardships Diverse, Equitable and Inclusive (DEI) workplace with DEI committee. DEI is a part of our company's DNA. Health, Dental, Vision, Company-paid life...