Office Manager

4 weeks ago

Johnston, United States Anderson Longevity Clinic Rhode Island Full time

Company Description

Anderson Longevity Clinic Rhode Island practices a “whole person” approach to treatment rather than focusing on symptoms. We believe in combining state-of-the-art medical techniques with performance-based medicine in

order to go beyond traditional medicine. We think that people shouldn’t have to sacrifice looking

and feeling great simply because they are getting older. Our comprehensive treatment methods

include prolotherapy, low testosterone treatment, advanced lab testing, and other options.


Role Description

This is a full-time, on-site role as an Office Manager at the Anderson Longevity Clinic Rhode Island located in Johnston, RI. The Office Manager is responsible for overseeing the daily operations of the office and its various departments. Their duties include communicating with providers, front and back-office employees, relaying important information or policy changes from management, and ensuring the overall office runs smoothly and efficiently.


Duties and Responsibilities

The primary duties and responsibilities include:

  • Overseeing the work of all office employees to ensure they work productively and meet deadlines and company standards 
  • Counseling any employees struggling in their roles
  • Overseeing prescription management for the practice including prescription ordering and recurring prescription billing
  • Answering telephone calls and emails from patients, vendors, and outside representatives
  • Monitoring office inventory; including ordering new stationery, in-office use medications, laboratory supplies, and general medical supplies
  • Interviewing and training new office employees and organizing their employment paperwork
  • Coordinating the scheduling of staff meetings and developing the agenda with the assistance of senior management
  • Reporting office progress to senior management and working with them to improve office operations and procedures



Qualifications

  • Previous experience in office management or administration
  • Excellent organizational and multitasking abilities
  • Strong communication and interpersonal skills
  • Proficiency in office management software and MS Office
  • Attention to detail and problem-solving skills
  • Strong written and verbal communication skills to produce reports, assign tasks, and accept instructions among other tasks
  • Organization and the ability to multitask to complete a wide variety of tasks
  • Flexibility to help staff adjust to new tasks should company or office needs change
  • Strong interpersonal skills to interact positively with all employees
  • Leadership ability to manage challenges and oversee employees
  • Attention to detail to ensure tasks are completed thoroughly and correctly

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