Project Assistant

Found in: Appcast Linkedin GBL C2 - 1 week ago

Kansas, United States AMISEQ Full time

Job Description:

  • Document controls lead for a specific client account.
  • They will be the central lead for organizing all drawing/document check in/out of clients document control systems.
  • Responsible for creating projects and tasks to standardize and organize project documents.
  • They will support and organize a number of different staff submitting project documents through multiple different offices.
  • They will work closely with project drafting and engineering teams to support them on project needs.
  • All project work involving document control, project creation and management will need to be completed in ProjectWise.
  • Extensive experience in ProjectWise will be a requirement for this role.
  • Create new projects in the financial system. Manage project forecasts and overruns and provide reporting on budget versus actuals on a regular basis.
  • Provide reminders to project managers and counterparts for project/scope change authorizations.
  • Schedules, organizes and coordinates departmental and inter-departmental meetings.
  • Act as the point of contact among various depts, clients, and other external partners
  • Manage information flow in a timely and accurate manner.
  • Track project and departmental expenses and prepare weekly, monthly or quarterly reports.
  • Format information for internal and external communication memos, emails, presentations, and reports.
  • Take dictation and minutes.
  • Effectively communicates and coordinates for the completion of the tasks as per the deadline and initiates follow-up action.
  • Assist with preparing the monthly newsletter, and announcements.
  • Produce reports, PowerPoint presentations, and briefs
  • Streamlines team communications to maximize productivity, and track and help drive the completion of key deliverables.
  • Knowledge of office management systems and procedures
  • Experience in exercising discretion and confidentiality with sensitive company information.
  • Excellent organizational skills with an ability to think proactively and prioritize work Integrity and confidentiality.
  • Excellent in Microsoft Office Products including Excel, Word, and PowerPoint

Requirements:

Bachelor's Degree in any field. Must have 1-2 years of relevant experience

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