Office Administrator

4 weeks ago


Delray Beach, United States Vaco Full time
Vaco is hiring an Office Administrator located in Delray Beach, FL. This is an on-site position. The right individual will possess a positive attitude, high attention to detail and an enthusiastic team-player mentality.

Duties and Responsibilities:
  • Answers all incoming telephone calls for organization, directing calls to the proper department or person
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Distribute incoming mail
  • Handled inventory and office supplies as needed
  • Communicate with customers and internal staff
  • Handle basic administrative duties as assigned
  • Input data into system
  • Handle calendaring
  • Maintains customer confidence and protects operations by keeping information confidential.
  • Coordinate conference room reservations, and arrange catering as needed.
  • Assists the Human Resources Department on special projects.
  • Orders office supplies when needed, and updates contact directories.
  • Additional duties as needed
Qualifications:
  • One (1) year minimum experience working within a front desk or administrative role in a corporate office environment.
  • Proven record of sound judgment
  • Experience directly supporting management with meeting scheduling, travel arrangement, redaction/Proofreading of correspondence/documents, and receiving in person visits.
  • Intermediate skills in programs such as MS Word, Excel and Outlook.
  • Ability to meet and deal effectively with customers, executives and the general public.
  • Well-developed interpersonal skills.
  • Ability to communicate (read and write) effectively in a business environment.
  • Ability to handle multiple phone lines.
  • Strong time management and organizational skills.
  • Thorough knowledge of offices practices, procedures and proper usage of office equipment.
  • High School diploma or equivalent
  • Ability to perform and prioritize a variety of administrative assignments with minimal supervision.
  • Ability to follow procedures and instructions.
Desired Skills and Experience

at least 1 year of administrative/front desk experience


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