Project Coordinator

1 month ago


Denver, United States Prestige Staffing, Inc. Full time

The Project Coordinator is responsible for the administrative processes related to a construction project lifecycle. This position supports construction operations from "concept-to-completion" by providing administrative support to the project team including project engineers, project managers and superintendents. By request, this position may provide administrative support to senior leadership involving confidential and sensitive matters. Duties include but not limited to:

MUST HAVE 2+ YEARS OF COMMERCIAL CONSTRUCTION BACKGROUND 100% in office

Responsibilities:

  • Set up projects and create job books for the project team
  • Request a new vendor set up; communicate the need for a Form W-9 to vendor and follow up on request
  • Follow up with subcontractors to ensure all contracts are executed and documents are on file for close-out process
  • Transcribe construction documents (i.e. meeting minutes, project correspondence, contracts, change orders, purchase orders, etc.)
  • Prepare and issue subcontracts, purchase orders and change orders
  • Order prints, construction plans and drawings
  • Create, modify and maintain owner contracts using AIA Software
  • Prepare monthly owner billings
  • Troubleshoot office equipment
  • Post and update bid documents to SmartBidNet
  • Notarize project documents
  • Assist with special projects
  • Provide administrative support for joint venture arrangements and mentor-protege partnerships
  • Other duties and responsibilities as assigned


Qualifications:

  • High School diploma or equivalent; Associate's degree preferred
  • 2+ years' experience in an administrative support role; Industry experience preferred
  • Proficiency with Microsoft Office including Word, Excel and Outlook; Working knowledge of Vista by Viewpoint and AIA Contract Documents preferred
  • Notary or willing to become notary
  • Strong communication skills - both written and verbal
  • Passion for customer service
  • Must be able to take direction but work independently
  • Must be able to take initiative and be part of the solution
  • Ability to interact with all levels of the organization in a professional manner
  • Ability to maintain confidentiality
  • Would love someone with Viewpoint and Bluebeam


LOCAL CANDIDATES ONLY 100% IN OFFICE-MUST HAVE CONSTRUCTION EXPERIENCE


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