Finance Administrator

2 weeks ago

Honolulu, United States WAI: Wastewater Alternatives & Innovations Full time

Job Summary:

We are seeking a dedicated Financial Administrator to join our team. This role involves managing daily financial operations, overseeing budgeting and forecasting, processing payroll, and ensuring compliance with financial regulations. The ideal candidate will bring expertise in financial management, exceptional attention to detail, and strong organizational skills. The role will be part time to start with the possibility of expansion to a full-time role.


WAI is a local, environmental nonprofit dedicated to protecting water quality and solving wastewater challenges in Hawai‘i caused by the 83,000 cesspools across the state.


**The candidate must be located in Hawaiʻi**


Key Responsibilities:

  • Oversee day-to-day accounting operations (accounts payable/receivable, general ledger, bank reconciliations, etc.), working closely with the company’s accounting team.
  • Administer payroll, employee benefits, and maintain employee records.
  • Help prepare accurate monthly, quarterly, and annual financial reports.
  • Assist in company budget preparation and monitor expenditures against budget.
  • Support the company’s annual audit preparation, execution, and follow-up with external auditors and tax advisors.
  • Ensure compliance with relevant laws and regulations and internal policies.
  • Manage federal and state tax filings.
  • Implement financial policies and procedures and improve existing processes.
  • Facilitate financial transactions and ensure these are authorized and documented.
  • Collaborate with management to optimize financial operations and reporting.


Requirements:

  • Bachelor’s degree in Finance, Accounting, or relevant field.
  • Proven experience as a Financial Administrator, Financial Officer or similar role.
  • Knowledge of payroll systems and procedures.
  • Solid understanding of financial and accounting principles.
  • Proficient in MS Office, Google Sheets and finance software.
  • Strong analytical and problem-solving skills.
  • Excellent organizational and communication skills.
  • Attention to detail and ability to manage multiple tasks simultaneously.
  • Located in Hawaiʻi


Preferred Qualifications:

  • CPA or other relevant certification.
  • Experience in using ADP Payroll or equivalent
  • Experience in nonprofit organizational management work; knowledge and experience in water or wastewater-related work desired.


Mental, Physical, and Communication Demands:

  • Requires verbal communication skills and ability to give and follow oral and written instructions.
  • Requires performing tasks willingness to work as part of a team, maintaining reliable work attendance, assists staff members as needed or required.
  • Requires prolong sitting at a desk, occasional standing and walking to oversee daily operations and interact with staff.
  • Must be self-directed, organized, and able to work independently.
  • Must have excellent problem solving skills.
  • Works well under the pressure of meeting multiple deadlines.
  • Must have a strong ability to write clearly and accurately.


Communication Demands:

  • Must be comfortable speaking in groups.
  • Must have a strong ability to communicate clearly and concisely both orally and in writing with the organization’s leadership team and others.
  • Must have the ability to speak clearly, write reports, and correspondence.
  • Must have a direct yet sensitive communication style.


FLSA Status: Non-exempt


Compensation and Benefits:

This position offers an 18-hour work week and a competitive hourly rate of $35-$45, with the possibility of moving to full-time. Benefits are not provided for the part-time position. The appointment is initially for one year, with the potential for extension based on funding availability.


Application Process:

To apply for the position of Financial Administrator, please submit your resume and cover letter outlining your interests and qualifications to Stuart@waicleanwater.org, Chris@waicleanwater.org and Gabby@waicleanwater.org.


We appreciate your interest in joining our team at WAI and working towards protecting water quality and solving wastewater issues in Hawaiʻi.

  • Finance Administrator

    2 weeks ago

    honolulu, United States WAI: Wastewater Alternatives & Innovations Full time

    Job Summary:We are seeking a dedicated Financial Administrator to join our team. This role involves managing daily financial operations, overseeing budgeting and forecasting, processing payroll, and ensuring compliance with financial regulations. The ideal candidate will bring expertise in financial management, exceptional attention to detail, and strong...

  • Senior IT Administrator

    1 week ago

    Honolulu, United States Finance Factors Ltd Full time

    Job DescriptionJob DescriptionPRIMARY PURPOSE: (A brief summary of this position’s most significant responsibilities or duties)This position will be responsible for managing the help desk, directs, delegates, and serves as the primary escalation point for all help desk related requests. This position also supervises the help desk support personnel and will...

  • Director of Finance

    3 weeks ago

    Honolulu, United States Navianhawaii Full time

    More than a job, this is a position with a higher purpose - where you impact people's lives on a personal, human level. As a Navian Hawaii member, you will provide support for those who guide patients and their family on their journey, delivering comfort and support with a caring heart, replacing fear with hope, helping them find the beauty and joy in every...

  • Director of Finance

    3 weeks ago

    Honolulu, United States Navianhawaii Full time

    More than a job, this is a position with a higher purpose - where you impact people's lives on a personal, human level. As a Navian Hawaii member, you will provide support for those who guide patients and their family on their journey, delivering comfort and support with a caring heart, replacing fear with hope, helping them find the beauty and joy in every...

  • Administrative Assistant

    4 weeks ago

    Honolulu, United States Paragon Security Systems Full time

    DESCRIPTION/RESPONSIBILITIES: The Administrative Assistant is responsible for supporting the HR department in all aspects of the department (recruitment, new-hire implementation, interviewing, billing, and payroll), as well as for overseeing and/or facilitating various special projects independently. The administrative assistant serves as the principal...

  • Customer Data Coordinator for Finance Team

    2 hours ago

    Honolulu, Hawaii, United States Sysco Full time

    About the Role: As a key member of our finance team, you will be responsible for maintaining customer data files, performing administrative tasks, and providing support to the credit department.Responsibilities:Maintain customer data files using document management systems and hard copy filingProcess routine account deactivations for no sales in 6...

  • Business Analyst

    6 months ago

    Honolulu, United States Queen's Health System Full time

    RESPONSIBILITIES I. JOB SUMMARY/RESPONSIBILITIES: • Works with the Senior Analyst to identify options for improving business systems and bridges the needs of the business with the use of information technology. Along with the Senior Analyst, works as a liaison among stakeholders to elicit, analyze, communicate and validate requirements for changes to...

  • Credit TRX Coordinator

    2 months ago

    Honolulu, United States Sysco Full time

    JOB SUMMARYThis finance position is responsible for all Customer File Maintenance, maintaining customer account files, department reporting and providing administrative support to the Credit Department.RESPONSIBILITIESPerforms all Customer File Maintenance including adding new accounts, term changes, address updates, tax codes, and sales territory...

  • Cost Accountant

    2 weeks ago

    Honolulu, United States HC&D LLC Full time

    Service First, Stronger Together, Superior Quality HC&D is the premier supplier of ready-mix concrete and quarry materials. We are seeking a qualified individual to join our HC&D team: COST ACCOUNTANT Seeking a professional with previous cost accounting experience. Responsibilities include: Monthly closing including all costing functions and financial...

  • Credit TRX Coordinator

    2 months ago

    Honolulu, United States Sysco Full time

    JOB SUMMARY This finance position is responsible for all Customer File Maintenance, maintaining customer account files, department reporting and providing administrative support to the Credit Department. RESPONSIBILITIES Performs all Customer File Maintenance including adding new accounts, term changes, address updates, tax codes, and sales territory...

  • Cost Accountant

    4 weeks ago

    Honolulu, United States HC&D LLC Full time

    Service First, Stronger Together, Superior Quality HC&D is the premier supplier of ready-mix concrete and quarry materials. We are seeking a qualified individual to join our HC&D team: COST ACCOUNTANT Seeking a professional with previous cost accounting experience. Responsibilities include: Monthly closing including all costing functions and financial...

  • Contract Manager

    4 weeks ago

    Honolulu, United States Kaiser Permanente Full time

    Note: Work location is on-site with flexibility and the primary location will be in-office for meetings. Residence required in the primary location state. 711 Kapiolani Blvd., Honolulu, Hawaii 96813 Job Summary: Identifies outside service needs and opportunities to complement overall supplier relationships and care delivery. Collaborates with service chiefs...

  • Contract Manager

    4 weeks ago

    Honolulu, United States Kaiser Permanente Full time

    Note: Work location is on-site with flexibility and the primary location will be in-office for meetings. Residence required in the primary location state. 711 Kapiolani Blvd., Honolulu, Hawaii 96813 Job Summary: Identifies outside service needs and opportunities to complement overall supplier relationships and care delivery. Collaborates with service chiefs...

  • Office Manager

    4 weeks ago

    Honolulu, United States Alaka'i Services Group Inc Po'e Hana Group, Inc. Full time

    Job Purpose: The Office Manager will be responsible for overseeing the daily operations of the office, ensuring a productive and organized environment. This role will manage administrative duties, maintain office supplies, and coordinate staff activities to support business functions. The Office Manager will also handle basic accounting tasks, including...

  • Credit TRX Coordinator

    1 month ago

    HONOLULU, United States Sysco Full time

    JOB SUMMARYThis finance position is responsible for all Customer File Maintenance, maintaining customer account files, department reporting and providing administrative support to the Credit Department.RESPONSIBILITIESPerforms all Customer File Maintenance including adding new accounts, term changes, address updates, tax codes, and sales territory...

  • Credit TRX Coordinator

    1 month ago

    HONOLULU, United States Sysco Full time

    JOB SUMMARYThis finance position is responsible for all Customer File Maintenance, maintaining customer account files, department reporting and providing administrative support to the Credit Department.RESPONSIBILITIESPerforms all Customer File Maintenance including adding new accounts, term changes, address updates, tax codes, and sales territory...

  • Purchasing Clerk

    4 weeks ago

    Honolulu, United States Core Group Resources Careers Full time

    Core Group Resources is America's leading recruitment company. Founded by a service academy graduate who has offshore experience, Core Group Resources' expertise is unmatched in the marine offshore market, finance, IT, renewables, & non-profit for executive search, staffing, and expertise identification.*Purchasing Clerk (Entry Level) Job Summary* We are...

  • Housing Development Specialist

    4 weeks ago

    Honolulu, Hawaii, United States Hawaii Public Housing Authority Full time

    Job DescriptionHawaii Public Housing Authority is seeking a talented professional to aid in all phases of housing development, including location of housing sites, preparation of feasibility studies, master plan preparation, and coordination with Property Management & Maintenance Services Branch and the Office of the Executive Director.Key...

  • Purchasing Clerk

    5 months ago

    Honolulu, United States Core Group Resources Careers Full time

    Core Group Resources is America's leading recruitment company. Founded by a service academy graduate who has offshore experience, Core Group Resources' expertise is unmatched in the marine offshore market, finance, IT, renewables, & non-profit for executive search, staffing, and expertise identification.*Purchasing Clerk (Entry Level) Job Summary*We are...

  • Corporate Legal Secretary Specialist

    1 week ago

    Honolulu, United States TTI of USA, Inc. Full time

    Job Description: Under the direction of the Manager, this position is responsible for the corporate secretary function for the holding company and its subsidiaries that encompasses the following: 1) corporate governance matters; 2) director, officer, and shareholder matters; 3) equity plan administration, and 4) compliance and regulatory matters. Support...