Financial and Magazine Publication Assistant

1 month ago


Shaker Heights, United States City of Shaker Heights Full time

Financial & Magazine Publication Assistant

Pay Grade: Low 60’s DOQ


Shaker Heights is a vibrant community of welcoming and well-educated residents who appreciate its tree-lined, walkable neighborhoods, and reliable city services. To help keep these residents engaged with the City and to cultivate a sense of belonging here, the City’s Communications and Marketing Department publishes a quarterly magazine, a monthly e-newsletter, daily social media posts, occasional signs and postcards, and the department maintains the City’s website.


Apply for our Financial & Magazine Publication Assistant position to support these year-round communications by performing highly skilled administrative work. This includes: preparing, processing, and following up on invoices and payments; preparing agendas and minutes for a Council committee; maintaining magazine mailing lists; preparing the annual departmental budget and monitoring it throughout the year; analyzing specific expenses and revenues and suggesting adjustments as needed; preparing and analyzing magazine budget reports; managing magazine advertising accounts; facilitating the department’s RFPs and magazine contracts for writers, photographers, etc.; updating and maintaining web content using an intuitive content management system; and managing forms for other City departments.


We are looking for a highly organized person with general knowledge of principles of governmental organization and strong skills in:

  • Basic bookkeeping
  • Personal computers and associated software packages;
  • Microsoft Suite programs and applications, especially Microsoft Excel and Microsoft Word;
  • Adobe PDF creation and updating (including fillable forms);
  • Website content management systems and online form creation systems;
  • Problem-solving, research, organization, and time-management.


You’ll work with a team of talented and dedicated colleagues. An associate’s/technical degree and extensive experience in office administration with supervisory or management experience, or equivalent combination of education and experience are required.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.


The City of Shaker Heights does not hire individuals who use or test positive for tobacco or nicotine products.



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